Mental Health and Substance Misuse Flexible Support West Lothian

Mental Health and Substance Misuse Flexible Support West Lothian

The delivery of an early intervention, outreach Mental Health/Substance Misuse service for adults who are assessed as eligible for Community Care Services living in West Lothian.

United Kingdom-Livingston: Health and social work services

2017/S 091-180142

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Lothian Council
West Lothian Civic Centre, Howden South Road
EH54 6FF
United Kingdom
Telephone: +44 1506281814
Fax: +44 1506281325
NUTS code: UKM28

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Mental Health and Substance Misuse Flexible Support.

Reference number: CC7853

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The delivery of an early intervention, outreach Mental Health/Substance Misuse service for adults who are assessed as eligible for Community Care Services living in West Lothian to prevent the need for more acute services. The service model will be a partnership approach between commissioners and people who use services, to embed the ideas and principles of recovery into local communities and ways of working.

II.1.5)Estimated total value

Value excluding VAT: 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM28
Main site or place of performance:

West Lothian Council.

II.2.4)Description of the procurement:

The award of contract to a maximum 6 providers for the delivery of an early intervention, preventative outreach Mental Health/Substance Misuse service for adults who are assessed as eligible for Community Care Services living in West Lothian to prevent the need for more acute services. The service model will be a partnership approach between commissioners, service providers and people who use services, to embed the ideas and principles of recovery into local communities and ways of working.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2017
End: 30/09/2019
This contract is subject to renewal: yes
Description of renewals:

Contract will be renewed on termination or expiry of current contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The service provider requires to be registered with the Care Inspectorate and be fully compliant with the appropriate National Care Standards and any subsequent amendment to these standards. In meeting their obligations under this contract the provider must provide a service in accordance with the following:

The Regulation of Care (Scotland) Act 2001.

Community Care and Health (Scotland) Act 2002.

Public Service Reform (Scotland) Act 2010.

The Mental Health (Care and Treatment) (Scotland) Act 2003 (sections 25 — 27).

Mental Health Strategy 2017 — 2027.

Road to Recovery: A new Approach to tackling Scotland’s Drug Problem, 2008.

Social Care and Social Work Improvement Scotland Regulations 2011.

SSSC Codes of Practice for Service Workers and Employers.

The Care and Support Plan provided by WLHSCP and any amendments agreed as a result of a review.

The West Lothian HSCP Medication Management Policy.

The National Care Standards.

The National Dementia Care Standards.

Where the provider presents themselves as being a charity they must be able to evidence their charitable status and registration with the Office of the Scottish Charity Regulator. This requirement includes organisations which are registered as charities in other legal jurisdictions such as England and Wales unless evidence is provided which indicates they are regarded by OSCR as being exceptional under the Charities and Trustees Investment (Scotland) Act 2005.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

With reference to ESPD 4B.5, it is a requirement of the contract that bidders hold or can commit to obtain prior to the commencement of any contract, the types and levels of insurance indicated below:

*Employer’s Liability (EL) Insurance = 10 000 000 GBP.

*Public Liability (PL) Insurance = 5 000 000 GBP.

*Professional Indemnity = 2 000 000 GBP.

*It is a legal requirement that all companies hold GBP 5 million Employer’s Liability Insurance as a minimum.

Hourly Rate.

The Hourly Rate will be 18.22 GBP (pending agreement of moving to one annual uplift which would increase the current hourly rate to 18.51 GBP as of May until 31.3.2018. Thereafter the rate will increase annually in line with CPI).

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/06/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/06/2017
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Renewal on termination or expiry.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

A 10 day standstill period will be adhered to prior to issuing awards:

Tupe — The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.

Confidentiality — All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:

(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of

Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.

The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.

(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the

Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.

Community Benefits proposals will not form part of the award criteria and will not be evaluated but will be contractual obligations if offered. For further procurement information visit the link below.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8256. For more information see:

(SC Ref:494839).

VI.4)Procedures for review

VI.4.1)Review body

West Lothian Council
West Lothian Civic Centre, Howden South Road
EH54 6FF
United Kingdom
Telephone: +44 1506281814
Fax: +44 1506281325Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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