Met Office Studio Equipment Tender

Met Office Studio Equipment Tender

To procure hardware equipment and services.

United Kingdom-Exeter: Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television

2018/S 216-494133

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Met Office
Fitzroy Road
Exeter
EX1 3PB
United Kingdom
Contact person: Mr Nicholas Taylor
Telephone: +44 139926997
E-mail: nick.taylor@metoffice.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.metoffice.gov.uk

Address of the buyer profile: http://www.metoffice.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://Tenders.metoffice.gov.uk/procontract/metoffice/supplier.nsf/frm_home?openForm

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Weather and Climate Services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Studio Equipment Program

Reference number: DN363403

II.1.2)Main CPV code

32200000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Met Office would like the supplier to:

— procure the set list of hardware equipment listed in Appendix A. including all interconnecting cables,

— assemble hardware equipment at their own premises to test everything works correctly, label all cabling and equipment appropriately e.g. in/out/colored labelling,

— repack hardware equipment in a suitable and safe manner,

— dispatch hardware equipment to FCO Services in Milton Keynes or directly to the developing country depending on the most appropriate solution, which would be discussed with and confirmed by the Met Office.

The studio installations would usually be completed in the developing country by one of our VCP team or our ‘in-country’ media experts, however, the supplier may also on occasion need to provide the installation and training in the developing country.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

At seller’s own premises

II.2.4)Description of the procurement:

For over 20 years, the Met Office, through UK contributions to the World Meteorological Organization’s Voluntary Cooperation Programme (UK VCP), has worked with the National Meteorological and Hydrological Services (NMHS) of over 40 developing countries, mainly in Africa, to enable them to supply TV Weather Presentations to their TV companies. This is a very high-profile service which is immediately visible to decision makers, as well as to a significant proportion of the population, and is usually broadcast before or after the main national news programmes. It is a very important delivery channel in providing warnings of high-impact weather events.

In most cases, we provided the NMHS with a small studio, set up specially to do the weather presentation. Compared to a conventional TV studio, it is typically much smaller and simpler. We have also provided a specific graphics package free of charge to the developing country NMHS. We also provide training in the skills required to use the equipment, prepare the graphics and to make the presentations.

The requirement is focussed on the procurement and testing of the studio hardware (the Met Office will manage the graphics software “in-house”). We have already tested and developed a cost-effective new hardware solution using new technology that now enables broadcasts in both high definition and widescreen. This solution uses ‘off-the-shelf’ components.

The Met Office would like the supplier to:

— procure the set list of hardware equipment for us (see Appendix A: Set List of Hardware Equipment). Please note that all interconnecting cables shown in the schematic Appendix B should be supplied as part of any tender response,

— assemble hardware equipment at their own premises to test everything works correctly, label all cabling and equipment appropriately e.g. in/out/colored labelling (see Appendix B Schematic). Please note that all diagrams and instructions are to be technically simple,

— repack hardware equipment in a suitable and safe manner;

— dispatch hardware equipment (either to the Met Office in Exeter, or to FCO Services in Milton Keynes, or directly to the developing country depending on the most appropriate solution, which would be discussed with and confirmed by the Met Office).

The studio installations would usually be completed in the developing country by one of our VCP team or our ‘in-country’ media experts, however, the supplier may also on occasion need to provide the installation and training in the developing country.

The contract will run for a period of 3 years from commencement with annual performance reviews.

Anticipated volumes of work:

there are potentially about 35 developing countries which we would like to provide with new studios, mainly in Africa. However, there is limited budget to cover this and limited staff resource for installation and training workshops (and for planning the logistics of those events). Therefore we are looking at aiming for 10-20 equipment procurement and installations until end of March 2020, though this will depend on many different internal and external factors and is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

A sourcing strategy will be produced within 8 months of the end of the current contract at which point a decision will be made regarding renewal options based upon available budget.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/12/2018
Local time: 12:30
Place:

Exeter Met Office HQ

EX1 3PB

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Sandra Pearson Met Office Legal Team
FitzRoy Rd
Exeter
EX1 3PB
United Kingdom
Telephone: +44 1264886117
E-mail: sandra.pearson@metoffice.gov.ukInternet address: www.metoffice.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/11/2018

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