Met Office Supercomputer Enhancement

Met Office Supercomputer Enhancement

This Supercomputer Enhancement Project will provide a new HPC system to replace the IBM Power7 system at the Met Office headquarters in Exeter.

United Kingdom-Exeter: Super computer

2014/S 039-064172

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Met Office
Procurement, Fitzroy Road
For the attention of: Mr Jason Malpas
EX1 3PB Exeter
Telephone: +44 1392885065
Fax: +44 1133362431

Internet address(es):

Address of the buyer profile:

Tenders or requests to participate must be sent to: Met Office
Internet address:

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Met Office Supercomputer Enhancement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Exeter.
NUTS code UKK4
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Met Office is an Executive Agency of the Department for Business, Innovation and Skills (BIS), occupying a world-leading position in meteorology, climatology and environmental science with an expanding and increasing global customer base. A key component in this is the continued investment in High Performance Computing (“HPC”).
In recognition of the importance of HPC to the Met Office an HPC Programme (including this Supercomputer Enhancement Project) has been established. This Programme has a vision to deliver a step change in UK Government HPC capability that enables exploitation of:
— Higher resolution, ensemble models to give improved risk based local predictions of weather and impacts on safety of UK citizens and the efficient operation of the UK economy, globally;
— Improved capabilities in Seasonal to Climate timescales enabling improved planning decisions that maximise the resilience of the public and national infrastructure and wider UK economy on these time horizons;
— Greater collaboration in operational environmental modelling services across UK Government.
This Supercomputer Enhancement Project will provide a new HPC system to replace the IBM Power7 system at the Met Office headquarters in Exeter. The Met Office currently has 2 large clusters in separate IT Halls with a disk storage system accessible by both clusters, together with a 3rd outward-facing cluster in support of our partnerships with the Natural Environment Research Council (NERC). It is expected that a primary dual system in support of the Met Office’s Operational business plus a third system in part to support growing partnerships will remain a feature of any future system. The third system is likely to be offsite in a new 3rd IT Hall which will be operational in late 2016.
The Met Office is seeking a Supplier to supply, deliver, install, commission, integrate and in conjunction with the Met Office facilitate the acceptance of all hardware and software. The successful Supplier will provide training, documentation and appropriate support during the installation and commissioning phase. The Supplier will also provide support and maintenance for the system during its life of the contract following full acceptance in to operational service and will decommission and dispose of the system at the end of the contract.
Expressions of interest are being sought from Suppliers who can demonstrate that their HPC systems are a core component of their organisation’s solution portfolio and who can also demonstrate a proven track record of successful implementations of large HPC systems to organisations with a demanding workload. Interested suppliers should request a Pre-Qualification Questionnaire (PQQ).
Bid documentation is available online through the Met Office’s eTendering portal accessed through the following URL:
II.1.6)Common procurement vocabulary (CPV)

30211100, 72611000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
A phased installation is anticipated with acceptance of the first phase timed to enable migration of Production work away from the IBM system before its scheduled end of life. The first phase (1a) would be expected to have capacity at least matching that currently provided by the IBM systems. A second phase (1b) is anticipated to be accepted by end of Q1 2016, following decommissioning of the IBM system which removes some of the power and floor space constraints, such that the primary dual system can expand to the maximum permitted by the available power. The commissioning of the second phase should not entail significant interruption to services running on the already accepted system. The third phase (1c) would establish extra capacity off-site in a new IT Hall likely to be no later than Q4 2016. Please note that these target dates are subject to change.
It is anticipated that the procured HPC system, together with any appropriately and separately funded technology refreshes and upgrades, will meet the Authority’s needs at least up to or beyond 2020, with a 5 year support and maintenance contract commencing at acceptance of each phase.
The actual contract length and implementation dates will be part of the dialogue process.
The contract may be extended by up to a further 2 years if the Authority wishes to extend the life of the system, subject to any additional approvals and funding that may be required. To provide the flexibility for future business growth, the new HPC system will need to be readily scalable, allowing the Authority to purchase incremental capacity during the lifetime of the contract. Details of the maximum envisaged size of such an expansion will be clarified in the Operational Requirement.
The estimated value below represents a capital investment figure of GBP 75,000,000.00 and operational expenditure of GBP 30,000,000.00.
Estimated value excluding VAT: 105 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 78 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per the requests in the Pre-Qualification Questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As per the requests in the Pre-Qualification Questionnaire.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per the requests in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per the requests in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per the requests in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The objective and non-discriminatory criteria is to invite no more than 6 suppliers to tender with an aim of reducing to a minimum of 2 suppliers in the Competitive Dialogue Stage for final negotiations of the solutions offered.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 167-276966 of 31.8.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
24.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

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