Micro Procurement Tools Framework

Micro Procurement Tools Framework

The organisation is looking for suitably qualified providers to appointed to a Pan-Government Framework Agreement via lots to provide Micro Procurement Tools Agreement.

United Kingdom-London: IT services: consulting, software development, Internet and support

2015/S 129-237830

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Newham
1000 Dockside Road, Dockside
For the attention of: Sargent Adam
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033735000
E-mail: eprocurement@onesource.co.uk

Internet address(es):

General address of the contracting authority: www.newham.gov.uk

Electronic submission of tenders and requests to participate: https://www.capitalesourcing.com/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

London Borough of Newham – Micro Procurement Tools Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Main place of performance UK Wide, the Framework Agreement will be open to the entire public sector, other public bodies, such as the Police, Fire and Rescue Service, Coastguard Emergency — 15 — Services, NHS & HSC Bodies including Ambulance Services and registered charities within the UK and to those central government departments and their agencies that wish to use it. Any OCB described below may utilise the resulting Framework Agreement from the commencement date.
See the following websites for details:-

Local councils in the United Kingdom: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Schools and universities in the United Kingdom:

http://www.schoolswebdirectory.co.uk/index.php

http://www.thecompleteuniversityguide.co.uk/universities/

http://www.ukschoolsdirectory.net/searchresult5.php?searchq=school&x=20&y=27

http://www.education.gov.uk/edubase/public/quickSearchResult.xhtml?myListCount=0

Police forces in the United Kingdom:

https://www.police.uk/contact/force-websites/

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

Fire and rescue services in the United Kingdom:

http://www.nifrs.org/areas-districts/

http://www.fireservice.co.uk/information/ukfrs

Coastguard emergency services in the United Kingdom:

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

NHS and HSC bodies in the United Kingdom, including ambulance services:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.hscni.net/index.php?link=trusts

http://www.niamb.co.uk/docs/hpss_structure.html

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

Government department and other bodies in the United Kingdom:

https://www.gov.uk/government/organisations

Charities in the United Kingdom:
http://apps.charitycommission.gov.uk/ShowCharity/RegisterOfCharities/AdvancedSearch.aspx http://www.oscr.org.uk/

https://apps.charitycommissionni.org.uk/showcharity/registerofcharities/registerhomepage.aspx

http://local.gov.uk

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

London Borough of Newham (LBN) is the lead organisation for this tender, acting on behalf of oneSource, the umbrella covering the shared services of LBN and LB Havering councils. The organisation is looking for suitably qualified providers to appointed to a Pan-Government Framework Agreement via lots to provide Micro Procurement Tools Agreement for the
provision of infrastructure, technical support, continuously manage and promote a web based Micro Procurement Tool, a Dynamic Purchasing System (DPS) and a Contingent Labour Solution.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: End to End Micro Procurement Tool

1)Short description

An end-to-end micro-procurement tool is defined as a completely electronic process for managing call-offs, mini-competitions etc from framework agreements and dynamic purchasing systems below and above the EU threshold. This would encompass:
— supplier management,
— documentation/questionnaire creation and management,
— electronic management of micro-procurements from existing framework agreements,
— electronic creation and management of dynamic purchasing systems,
— semi-automated evaluation,
— e-auctions,
— contract management,
— integration with invoicing procedures.

The tool must comply with the Public Contracts Regulations 2015 (http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf ).

2)Common procurement vocabulary (CPV)

72200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 2Lot title: Dynamic Purchasing System (DPS)

1)Short description

A dynamic purchasing system is defined with the Regulation 34 of Public Contracts Regulations 2015 (http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf) It is a completely electronic process for making commonly used purchases which is limited in time and opens throughout its validity to any economic operator which satisfies the selection criteria and has submitted an indicative tender that complies with the specification.

This lot would be for a modular tool which could be used by contracting bodies to run a Dynamic Purchasing System regardless of the sophistication or makeup of their other procurement systems or processes.

The tool must comply with the Public Contracts Regulations 2015 (http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf ).

2)Common procurement vocabulary (CPV)

72200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 3Lot title: Contingent Labour Solution

1)Short description

— A contingent labour solution is defined as an electronic tool that can be used to recruit and manage contingent labour such as consultancy staff and temporary agency workers. This must include:
— supplier management,
— recruitment through a procurement or through a Dynamic Purchasing System,
— semi-automated management of audit and vetting criteria in recruitments,
— timesheet management for contingent labourers and hiring managers,
— automatic invoicing,
— contract management.

The solution must comply with the Public Contracts Regulation 2015 (http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf).

2)Common procurement vocabulary (CPV)

72200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Number of operators specified in the tender documents. Further information as detailed in the tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Newham
E-mail: eprocurement@newham.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.7.2015

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