Military Helmets Support for MOD

Military Helmets Support for MOD

Military helmets. The Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT) has a future requirement to sustain Aircrew Protective Equipment for a period of 4-5 years commencing Jan. 17.

United Kingdom-Bristol: Military helmets

2016/S 017-026498

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Abbey Wood
For the attention of: Miles Collinson
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067985447
E-mail: DESCBRN-Comrcl-CP3@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESCBRN-Comrcl-CP3@mod.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CBRN/00215 APED In-Service Support.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services

NUTS code UKK11

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Military helmets. The Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT) has a future requirement to sustain Aircrew Protective Equipment for a period of 4-5 years commencing Jan. 17.
The equipment is used by aircrew flying battlefield support helicopters, providing each crewman with a bespoke MAHIS (Military Aircrew Helmet Impact Standard) compliant flight helmet integrated to a Faceshield Respirator (FSR) and a Manside System (comprising a CBRN Air Filter, Blower, Battery and Battery Interface assemblies). This equipment provides the equipped aircrew with a CBRN respirator system integrated with, but operating independently of the aircraft’s systems.
The system was introduced into service in 2012 and equips 3 UK military formations, the current build standard was defined and frozen at the completion of the project’s assessment phase (Apr. 2015). This contract is designed to maintain the availability of the system at this build standard. The main elements of the contract deliverables are:
a. Maintenance of the System Specification and Final Declaration of Design Performance;
b. Management of the DRACAS (Data, Reporting, Analysis and Corrective Action System);
c. Head Scanning — providing a head-scanning service to ensure that all aircrew requiring to be fitted with APED have their heads measured and data recorded to enable;
d. Custom Fit Protective Liner (CFPL) to be produced for each APED equipped aircrew;
e. Ad hoc Provision of equipment required for qualification and flight testing, training development and delivery;
f. SME support to qualification, flight testing and technical investigation;
g. Provision of capital and consumable spares;
h. Ad hoc support tasks.
To note: The OEM is known to own patent (s) relating to the equipment, particularly with relevance to items c and d.

II.1.6)Common procurement vocabulary (CPV)

35813000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

In-Service support as detailed above for a population of 154 APED systems.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the initial contract duration shall run from January 2017 until March 2021. The Authority shall have an irrevocable option to extend the contract for a further year until March 2022.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 2.1.2017. Completion 31.3.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for an indemnity, parent company guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the goods and services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39 (1) of Directive 2009/81/EC (implemented as Regulation 23 (1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39 (2) of Directive 2009/81/EC (see also Regulation 23 (2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23 (1) and 23 (2) criteria are at: http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39 (1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39 (2) may be excluded from being selected to bid at the discretion of the Authority.
The Authority will seek a declaration of good standing in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) Where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) The overall turnover of the business of the economic operator; and (ii) Where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The Authority requests at least 2 years audited accounts (if available) or equivalent information to identify any significant financial trends. This information will be sought through a formal Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: The estimated annual contract value is 500 000 GBP, if this is greater than 40 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier except where it can provide evidence showing it has sufficient economic and financial capacity.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability;
(d) A statement of the technicians or technical services available to the economic operator to: (i) Carry out the work under the contract, or (ii) Be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;
(e) A statement of the economic operator’s: (i) Technical facilities; (ii) Measures for ensuring quality; (iii) Study and research facilities; and (iv) Internal rules regarding intellectual property;
(i) A statement of the services provider’s or contractor’s average annual number of staff and managerial staff over the previous 3 years;
(j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract;
(n) A certificate: (i) Attesting conformity to quality management systems standards based on the relevant European standard; and (ii) From an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
The Authority will seek specific information to evaluate Technical capacity through a formal Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria outlined at Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice and detailed within the PQQ.
The Authority will use the PQQ response to create a short-list of tenderers who:
(1) Are eligible to participate under Section III.2.1) of this Contract Notice;
(2) Fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) Best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3) of this Contract Notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CBRN/00215

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014, the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Electronic Trading:

Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form) and DEFCON 522J (Payment under P2P).

Where Standardised Contracting1 (SC1) conditions are used, unconditional acceptance of all references to P2P in clause 20 is required and where Standardised Contracting 2 or 3 (SC2 or SC3) conditions are used, unconditional acceptance of all references to P2P in clause G1 is required.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: D9RA4Z764E.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response (s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO help desk by emailing support@contracts.mod.uk or telephone. 0800 282 324.

GO Reference: GO-2016122-DCB-7615826.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)

Body responsible for mediation procedures

Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)

VI.5)Date of dispatch of this notice:

22.1.2016

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