Ministry of Defence ISO9001 Certification Tender

Ministry of Defence ISO9001 Certification Tender

To provide initial ISO9001 certification and required surveillance over the standard assessment cycle of 4 years.

United Kingdom-Bristol: Certification services

2018/S 246-564906

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, Agencies/Misc, Other
D ES Commercail, Spruce 2.B No. 1261, MOD Abbey Wood
Bristol
BS34 8JH
United Kingdom
Contact person: K Ashby
Telephone: +44 3067935613
E-mail: Kate.Ashby100@mod.gov.uk
NUTS code: UKK1

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contractsfinder.service.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of ISO9001 certification and Maintence Services

Reference number: CCDT/473

II.1.2)Main CPV code

79132000

II.1.3)Type of contract

Services

II.1.4)Short description:

This requirement is to contract with an UKAS accredited certification body to provide initial ISO9001 certification and required surveillance over the standard assessment cycle of 4 years.

II.1.5)Estimated total value

Value excluding VAT: 160 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol/Bath area

II.2.4)Description of the procurement:

The contractor must be accredited to ISO’s Committee on Conformity Assessment (CASCO) Standard and recorded on the UKAS register as able to deliver ISO 9001 certification with an appropriate range of scope to include all DE&S sub-units and identifying the best way forward to achieve this aim.

Auditors/assessors must hold a valid, in-date, SC level Security Clearance or be undergoing current clearance and hold a valid SC clearance prior to contract start date.

The successful contractor shall conduct the following activities associated with obtaining and maintaining ISO 9001 certification:

Gap Assessment. A transition gap assessment is where the contractor evaluates our transition plan and Business Management System (BMS) comparing it with the requirements of ISO 9001reporting areas of compliance and non-compliance.

Transition Plan. Determine a methodology for subsuming current units in DE&S holding ISO 9001 certification (taking into consideration differing locations and operating centres) and integrating in to the DE&S ISO 9001 certification.

Initial Certification. Issue initial ISO 9001 certification to DE&S upon successful achievement of the standard.

Training. Deliver awareness training to DE&S Senior Management awareness training, for up to 130 staff, about the ISO 9001 standard and their responsibilities in achieving and maintaining certification, highlighting the behaviours expected and taking ownership.

Surveillance. Supply auditors/assessors with experience of auditing within the Military Equipment provisioning and in-service support (including logistics) environment. Conduct Surveillance assessments at MoD Abbey Wood and other UK sites, as determined, to confirm compliance with the requirements of ISO 9001 standard.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 30/04/2019
End: 31/03/2022
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Contractor must be accredited to ISO’s Committee on Conformity Assessment (CASCO) Standard and recorded on the UKAS Register as able to deliver ISO9001 Certification with an appropriate range of scope to include all DE&S sub units.

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The Contractor must be accredited to ISO’s Committee on Conformity Assessment (CASCO) Standard and recorded on the UKAS Register as able to deliver ISO9001 Certification with an appropriate range of scope to include all DE&S sub units.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/01/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/02/2019

IV.2.7)Conditions for opening of tenders

Date: 28/01/2019
Local time: 23:59
Place:

The Tender Board, Defence, Equipment & Support Commercial, The Central Gatehouse, MOD Abbey Wood South, Bristol, BS34 8JH, UNITED KINGDOM

Information about authorised persons and opening procedure:

The Tender Board comprises, as a minimum, two officers: a Chairperson, who is a commercial officer not below Band C2 level; and a Member, who is a Band D commercial officer.

You must submit your Tender to arrive no later than 1.2.2019. You must attach the provided Tender Return Label (DEFFORM 28) to the outer packaging of your Tender when you submit it to the Authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

The Cyber Risk for this contract is deemed to be very low. The Octavian code (see GOV.UK) is RAR-FVZV7CGR.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: UM8J6Y57N9.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-20181220-DCB-13760524

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, Agencies/Misc, Other
Defence, Equipement & Support, Spruce 2b No. 1261, MOD Abbey Wood
Bristol
BS34 8JH
United Kingdom
Telephone: +44 3067935613
E-mail: Kate.Ashby100@mod.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/12/2018

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