Ministry of Defence Serapis Framework

Ministry of Defence Serapis Framework

The Serapis Framework aims to provide an expedient mechanism for DSTL to access industrial and academic expertise both within the UK and wider, in support of the Divisions’ S&T programmes, and potentially wider MOD and Partner Across Government organisations.

United Kingdom-Porton Down: Research services

2018/S 214-491355

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, DSTL, Defence Science and Technology Laboratory (DSTL)
Bldg 5
Contact point(s): Kishore Sarkar
For the attention of: Sophie Stent
SP4 0JQ Porton Down
United Kingdom
Telephone: +44 1980957510
E-mail: ksarkar@dstl.gov.uk

Internet address(es):

General address of the contracting authority/entity: www.dstl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Home Office
2 Marsham Street
SW1P 4DF London
United Kingdom

Foreign and Commonwealth Office
King Charles Street
SW1A 2AH London
United Kingdom

Department for Business, Energy and Industrial Strategy
1 Victoria Street
SW1H 0ET London
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Serapis Framework

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 6
Justification for a framework agreement, the duration of which exceeds seven years:

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 220 000 000 and 300 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Research services. In order to maximise the impact of Science and Technology (S&T) for the Defence and Security (D&S) of the UK, Dstl’s role includes the responsibility for leading the formulation, design and delivery of a coherent and integrated Ministry of Defence (MOD) S&T programme using industrial, academic and government resources. In particular, the Cyber and information systems division stewards both the Cyber and the Command, Control, Communications, Computer, Intelligence, Surveillance, and Reconnaissance (C4ISR) capabilities (including Space). The Defence and Security Analysis Division stewards the Synthetic Environment and Simulation capabilities.
The Serapis framework aims to provide an expedient mechanism for DSTL to access industrial and academic expertise both within the UK and wider, in support of the Divisions’ S&T programmes, and potentially wider MOD and Partner Across Government organisations (PAGs). The construct should allow the supply base to be refreshed throughout the contract lifespan, ensuring that Dstl has access to innovative solutions and robust technical support. Such a construct will allow for the rapid response to emerging capability needs, Urgent Operational Requirements/Urgent Capability Requirements (UOR/UCR) and surge requirements emanating from operations.
Based on the structure and contents of the programmes and the aggregation of wider requirements across the portfolios, the Serapis Framework has been categorised into six Lots, details of each Lot is provided in this notice.
The competition is seeking to appoint a Prime Contractor for each Lot to lead, manage and deliver research in to the areas covered by the 6 lots. The appointed Prime Contractors will be responsible for delivering agile, and cutting-edge research, building and maintaining a robust supplier network with an emphasis on scientific excellence, innovation, and collaboration to exploit research, skills and capabilities.
In addition to Dstl and the Ministry of Defence (MOD), the Serapis framework will be available to the following Government Departments/Public Authorities (including their agencies and public bodies): the Home Office, the Foreign and Commonwealth Office and the Department for Business, Energy and Industrial Strategy.

II.1.6)Common procurement vocabulary (CPV)

73110000

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This competition is to appoint Prime Contractors to lead each Lot to deliver a mechanism which will:
— manage the delivery of cutting edge, world-leading, innovative research, to address both future focused, longer term requirements, and nearer term more applied requirements,
— adopt processes/an approach that will enable agile, timely and flexible responses to research needs across several technical disciplines. This is to include rapid responses to emerging and urgent operational and surge requirements when required,
— access and engage a diverse and vibrant external supplier network. Including refreshing, growing and reconfiguring the supply base throughout the contract lifespan as required,
— enabling a collective and inter-/multi-disciplinary approach to task delivery where appropriate and building links between industry, Small Medium Enterprises (SME) and academia, and facilitating effective partnerships,
— provide a robust and proportionate technical and quality assurance mechanism as part of a wider assurance model. This should include the option to invite independent external review of S&T outputs where appropriate,
— enable the inward and outward exchange/sharing of staff between DSTL and supplier organisations, including the ability to work as a combined team where required in order to:
(a) build and sustain capability, and
(b) enable delivery of S&T tasks,
— support suppliers to take part in international research collaboration as Panel/Group representatives and/or as part of a research activity with MOD/DSTL agreement,
— provide an open, transparent, fair and flexible mechanism for selecting the supplier(s) to deliver research,
— maximise the accessibility, exploitation potential and impact of the S&T it delivers, including enabling S&T exploitation support activities; and
— follow a thorough and transparent approach to knowledge and information management.
Please note:
No business whatsoever is guaranteed under any resulting Framework Agreement or contracts, indeed there is no guarantee that any Framework Agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 220 000 000 and 300 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Collect

1)Short description

Covers the development and integration of new and emerging Intelligence, Surveillance, Target Acquisition, and Reconnaissance (ISTAR) “Collect” technology and techniques into the wider defence and cross-government ISTAR enterprise. Includes a broad range of conventional and novel sensing technology (incl. gravity and biometric sensing) but also Open Source Intelligence (OSINT) and Human Intelligence (HUMINT) data and information collection capabilities.

2)Common procurement vocabulary (CPV)

73110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Space System

1)Short description

Covers all aspects of Defence and Security (D&S) space systems from underpinning enabling services such as space-specific analysis; fundamental and applied space research for areas such as the space environment; design and manufacture of space equipment and sub-systems; space launch and range; through-life operation of satellites (including groundstation), or terrestrial-based space systems like those used for the surveillance of space; through to the application of space systems for D&S exploitation/benefit.

2)Common procurement vocabulary (CPV)

73110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Decide

1)Short description

Covers the development, testing, and evaluation of novel Command and Control (C2) systems to improve decision making, including the human and autonomous (machine) system elements. Includes the development of novel agile, adaptive and resilient C2 concepts for operation in constrained, degraded, or denied environments.

2)Common procurement vocabulary (CPV)

73110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Assured Information Infrastructure

1)Short description

Covers the development of C4ISR Communications and Networks. Will aim to exploit and drive emerging concepts and technology in military and civilian communications infrastructure and include the development of policy, technology and architectural options for the provision of assured information, Information Management and Exploitation (IM/IX).

2)Common procurement vocabulary (CPV)

73110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Simulation and Synthetic Environments

1)Short description

Covers the development of Synthetic Environments, Modelling and Simulation, associated tools and assessment processes to allow defence to train, exercise and prepare for operations, and to test, evaluate and assess the performance of military capabilities and the C4ISR enterprise, as well as to enhance and sustain capability to exploit Simulation and Synthetic Environments (SSE) across all Defence applications.

2)Common procurement vocabulary (CPV)

73110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Understand

1)Short description

Covers the development of Data Analytics and Information Processing tools and techniques in support of Defence’s Decision Making processes and techniques (covered in Lot 3). Includes the development and application of Autonomy, Artificial Intelligence and Machine Learning, information and visualisation and Man-Machine Interface development.

2)Common procurement vocabulary (CPV)

73110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Upon receipt of the potential providers financial data requested in Section 4. Part 1: Form D of the PQQ the Authority shall evaluate the potential providers financial position. If the Authority has any reservations on the economic and financial standing of the provider it shall:
(a) allow the potential provider to demonstrate it has the necessary financial capacity to deliver the contract by other means such as a deed of guarantee from its bank or insurance company or, if appropriate, its parent company; and
(b) take into account all aspects of the potential providers financial status, e.g. turnover, profit, net assets, liquidity, gearing and capacity and may use an independent financial assessment from a reputable credit rating organisation as part of this process.
If the potential provider cannot demonstrate to the Authority that it has the appropriate economic and financial standing to provide the service they will automatically be deemed non-compliant.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall follow the delivery and acceptance of the goods or services

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority or form a single legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The cyber risk assessment has been carried out and the result was low. The reference number is RAR-QYKH83PZ.
Please note that this assessment will be conducted separately for each task placed under any resulting framework that maybe awarded following this competition. As a result the risk assessment may vary depending on the nature of each task.
Requirements placed under this framework could be up to UK Top Secret.
The successful contractor will be required to have appropriate facility security clearance provisions in place preferably by the time of contract award but no later than 9 months after contract award.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 31.3.2020
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of these criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The Authority shall require copies of the last two (2) years of audited accounts (if available), or equivalent information, to identify any significant financial trends. This information should be provided with the Pre-qualification Questionnaire (PQQ). In addition to this information suppliers are requested to provide the following details:
(a) any material changes in their economic or financial standing since the date of the last set of audited accounts or likely to take effect within the next 12 months; and
(b) any existing or proposed financial commitments or liabilities that could adversely affect their economic and financial standing.
Minimum level(s) of standards possibly required: A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the Contracting Authority.
This information should be provided as part of the supplier’s response to the Pre-qualification Questionnaire (PQQ).

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Minimum level(s) of standards possibly required
The Authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor:
(1) requires access to classified information up to UK TOP SECRET; and
(2) fails to provide evidence to the satisfaction of the Authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Dstl 1000124743

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2018/S 155-357445 of 9.8.2018

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.12.2018 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.12.2018

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:

— this contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: F6458A4996.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ?s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2018115-DCB-13501767

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, DSTL, Defence Science and Technology Laboratory (DSTL)
Bldg 5
SP4 0JQ Porton Down
United Kingdom
E-mail: ksarkar@dstl.gov.uk
Telephone: +44 1980957510
Internet address: www.dstl.gov.uk

Body responsible for mediation procedures

Ministry of Defence, DSTL, Defence Science and Technology Laboratory (DSTL)
Dstl Porton Down
Salisbury
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.11.2018

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