Minor works and specialist contractor framework

Minor works and specialist contractor framework

Chichester District Council UK-Chichester: repair and maintenance services

2012/S 13-020657

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chichester District Council
East Pallant House
Contact point(s): Tender documents are only available at www.localgovsourcing.co.uk
For the attention of: Rod Walters
PO19 1TY Chichester
UNITED KINGDOM
Telephone: +44 1903737726
E-mail: rod.walters@chichester.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Minor works and specialist contractor framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: East and West Sussex.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 19 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Chichester District Council is looking for suitable skilled and qualified contractors for a place on a Minor Works and Specialist Contractor Framework.
As well as general small construction works we will be requiring the services of fully qualified and experienced.
Painters and Decorators.
Plumbers.
Gas/Boilers Fitters.
Asbestos Management.
Driveway Contractors for small road and path works.
Roofing Contractors for pitched and flat roofs.
Renewable Energy Suppliers and Installers.
Cavity Wall and Loft Insulation Suppliers and Installers.
Fabricators and Welders.
Window and Door Suppliers and Installers.
This framework may be accessed by other local authorities within Sussex.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Chichester District Council is looking for suitable skilled and qualified contractors for a place on a Minor Works and Specialist Contractor Framework.
Estimated value excluding VAT:
Range: between 1 000 000 and 10 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2012. Completion 31.3.2016

Information about lots

Lot No: 1 Lot title: Minor Construction works

1)Short description

Various general minor construction works not covered under other lots.
2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Plumbing Services

1)Short description

Plumbing services as/when required.
2)Common procurement vocabulary (CPV)

45330000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: External Painting and Decorating

1)Short description

External painters and decorators for projects as and when required.
2)Common procurement vocabulary (CPV)

45442100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Internal Painting and Decorating

1)Short description

Internal painting and decorating as/when required.
2)Common procurement vocabulary (CPV)

45442100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 5 Lot title: Disability and Equality Compliance works

1)Short description

Specialist works undertaken to ensure buildings and premises are compliant with the Disability and Equality regulations and additional associated works as/when required.
2)Common procurement vocabulary (CPV)

45453000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 6 Lot title: Gas Engineers

1)Short description

Certified gas engineers for servicing and installation of associated products.
2)Common procurement vocabulary (CPV)

50531200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 7 Lot title: Window and/or Door Suppliers, Installers and Repairers including Glazing

1)Short description

For the supply, installation of any window or door systems including glazing.
2)Common procurement vocabulary (CPV)

45441000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 8 Lot title: Culvert and Drain Clearance and CCTV Surveys

1)Short description

Culvert and Drain clearance including CCTV surveys as/when required.
2)Common procurement vocabulary (CPV)

45232452

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 9 Lot title: Driveway, Small Road and Path Specialist

1)Short description

To include the ability to create and build new small roads, driveways and paths from various materials including blacktop, block and/or paving as well as repair and maintenance to existing items.
2)Common procurement vocabulary (CPV)

45233120

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 10 Lot title: Asbestos Management including removal

1)Short description

Companies capable of undertaking asbestos surveys, management, removal and disposal.
2)Common procurement vocabulary (CPV)

90650000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 11 Lot title: Roofing contractors. Flat and/or pitched

1)Short description

Suitable contractors to undertake roofing installations, repairs and maintenance to both flat and pitched roofs.
2)Common procurement vocabulary (CPV)

45261920

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 13 Lot title: Fabricators and Welders

1)Short description

Suitably qualified and experienced Welders to undertake both new manufacturing and repairs to existing items.
2)Common procurement vocabulary (CPV)

44212310

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 13 Lot title: Scaffold Suppliers and Erectors

1)Short description

For the Supply, erection and hire of scaffolding.
2)Common procurement vocabulary (CPV)

44212310

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 14 Lot title: Internal Renovations including Partitions, Ceiling and Flooring

1)Short description

For the installation of new and repair to existing internal structures.
2)Common procurement vocabulary (CPV)

45300000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 15 Lot title: Signage and Signs

1)Short description

For the design, manufacture and installation of signs and signage as well as maintenance and repair to existing units.
2)Common procurement vocabulary (CPV)

44423400

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 16 Lot title: Cavity Wall and Loft Insulation + associated works

1)Short description

For the installation of cavity wall and loft insulation and other works associated with property insulation and energy efficiency improvements.
2)Common procurement vocabulary (CPV)

45321000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 17 Lot title: Carpentry Works

1)Short description

Carpentry and joinery works as/when required for both internal and external structures.
2)Common procurement vocabulary (CPV)

45420000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 18 Lot title: Play Equipment and Playground Maintenance and Repairs

1)Short description

To look after playgrounds and play equipment and repair as required, can include both wood and metal structures as well as possible soft ground works.
2)Common procurement vocabulary (CPV)

50870000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specialist contractors must be suitably qualified.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://www.localgovsourcing.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content – Click the ‘Express Interest’ button at the top of the page – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Suitably qualified and certified contractors.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 20: and maximum number 80
Objective criteria for choosing the limited number of candidates: As detailed in the attached document within www.localgovsourcing.co.uk portal.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.2.2012 – 11:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 29.2.2012 – 12:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2012