Minor Works Contract Belfast

Minor Works Contract Belfast

The Contracting Authority seeks to procure one Economic Operator who will be capable of delivering individual capital works projects up to 750 000 GBP across the estate for the duration of the contract.

United Kingdom-Belfast: Construction work

2015/S 230-417381

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Prison Service
Dundonald House, Stormont Estate, Upper Newtownards Road
Contact point(s): Contracts and Standards Branch
BT4 3SU Belfast
UNITED KINGDOM
Telephone: +44 2890816555
E-mail: construct.info@dfpni.gov.uk

Internet address(es):

Address of the buyer profile: www.dfpni.gov.uk/cpd

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety
Social protection

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NIPS — Minor Works Contract (Including Maintenance Capability).

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority seeks to procure one Economic Operator who will be capable of delivering individual capital works projects up to 750 000 GBP across the estate for the duration of the contract. The works will encompass General Building Works, Mechanical Building Services Works and Electrical Building Services Work (including access control, CCTV, alarm installations and the like), covering the whole of the Northern Ireland Prison estate. The Economic Operator must also have the capability, if so required, to deliver planned and reactive maintenance works (including an out of hours response service 24 hours per day, 365 days a year). In addition to the sites listed above, other occasional services may also be required (subject to the approval of the Northern Ireland Prison Service) to be undertaken for other Agencies or Arms length bodies of the Department of Justice (NI) within the boundaries of Northern Ireland.

II.1.6)Common procurement vocabulary (CPV)

45000000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 11 000 000 and 22 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This Contract will be for an initial 3 year period, with the possibility of 2, 1-year extensions, which will be at the discretion of the Contracting Authority.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority’s particular requirements will he set out in the invitation to tender documentation and may include, inter alia, performance bond(s) and/or parent-company guarantee(s) and/or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to Memorandum of Information (MOI) documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to Memorandum of Information (MOI) documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The economic operator’s performance on this contract will be regularly monitored.
If an economic operator fails to reach satisfactory levels of performance the economic operator may be issued with a Certificate of Unsatisfactory Performance.
The issue of a Certificate of Unsatisfactory Performance will result in the economic operator being excluded from all procurement competitions being undertaken by Contracting Authorities on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. A list of these bodies can be viewed at:

http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pppolicy/cpd-list-of-bodies-public-procurement-policy-applies.htm

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Conditions for participation in this procurement are set out in the pre-qualification documents. Economic operators interested in the provision of the Works will be required to complete a pre qualification questionnaire which is available from the electronic portal listed.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to Memorandum of Information (MOI) documentation.
Minimum level(s) of standards possibly required: Refer to Memorandum of Information (MOI) documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to Memorandum of Information (MOI) documentation.
Minimum level(s) of standards possibly required:
Refer to Memorandum of Information (MOI) documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Refer to Memorandum of Information (MOI) documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPDC-72 (519758BB)

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage;
(II). to make whatever changes it may see fit to the content and structure of the tendering competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly at risk of the company participating in this procurement process.
This project will be used to progress the Government’s wider social, economic and environmental objectives.
Economic operators should note:
— Electronic ordering will be used; and/or
— Electronic invoicing will be accepted; and/or
— Electronic payment will be used.
CPD is assisting the CA in conducting the procurement process for this requirement, but for the avoidance of doubt, the contract will be entered into by the Northern Ireland Prison Service and the successful tenderer.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering ,loss ,or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court.
A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen.(A court may extend the time limit to 3 months ,where the court considers that there is a good reason for doing so).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.11.2015

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