Mobile Applications Delivery

Mobile Applications Delivery

This procurement forms part of a wider mobile police working programme, the objective of which is to establish a single infrastructure and support environment for rollout of mobile technology across the two policing bodies.

United Kingdom-Maidstone: IT services: consulting, software development, Internet and support

2016/S 204-368591

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Kent Police and Crime Commissioner
Office of the Police and Crime Commissioner, Police Headquarters, Sutton Road
ME15 9BZ
United Kingdom
Contact person: Barry Rimmer
NUTS code: UKJ4
Internet address(es):Main address:
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Mobile Applications.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Kent Police and Crime Commissioner (the ‘Contracting Authority’) in collaboration with the Police and Crime Commissioner for Essex (the ‘Related Authority’) intends to procure an integrated software solution for mobile devices. This procurement forms part of a wider mobile police working programme, the objective of which is to establish a single infrastructure and support environment for rollout of mobile technology across the two policing bodies.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ4
NUTS code: UKH3
Main site or place of performance:

Sites in Kent and Essex.

II.2.4)Description of the procurement:

The purpose of this competition is to establish a single supplier Framework Agreement, with an initial term of two (2) years, and the ability to extend by one or more periods up to a further aggregate of two (2) years. The call-off contracts under the Framework Agreement for Mobile Applications shall be based on the Crown Commercial Service model services contract and will be for up to six (6) years’ duration, made up of an initial term of four (4) years plus the ability to extend by one or more periods up to a further aggregate of two (2) years.

The Contracting Authority and the Related Authority intend to sign call-off contracts contemporaneously alongside the Framework Agreement. Whilst there has been no indication of other firm commitment at this stage, the following policing bodies are named on this notice in order to entitle them to use this Framework Agreement as the basis for a contract during the framework term, should they so wish:

—Police and Crime Commissioner for Norfolk.

—Police and Crime Commissioner for Suffolk.

—Police and Crime Commissioner for West Mercia.

—Police and Crime Commissioner for Warwickshire.

—Police and Crime Commissioner for Cambridgeshire.

—Police and Crime Commissioner for Hertfordshire.

—Bedfordshire Police and Crime Commissioner.

—North Wales Police and Crime Commissioner.

—Police and Crime Commissioner for Lancashire.

—Police and Crime Commissioner for Surrey.

—Sussex Police and Crime Commissioner.

The minimum requirements are for a supplier to deliver new software for mobile devices that:

— Enables a more efficient method of working, increases the pace of business change and provides other business benefits (including higher staff satisfaction levels);

— Joins multiple data sources in real time providing accurate, fast information to the frontline;

— Facilitates communication between officers, staff and the public;

— Removes any requirement for use of non-approved devices in operational policing;

— Represents a secure managed solution that does not require the use of silo applications; i.e. a single operating system that drives all functions from a central point and shares data between functions; and

— Provides a robust solution that meets current business need whilst being agile enough to develop as the strategic vision matures and technology advances.

The specific scope is for a range of applications, supporting server infrastructure and interfaces suitable for mobile (e.g. web/smartphone/tablet) use and linking to designated back-office systems, both locally and nationally. Key operating principles for the solution are that it must:

— Be person/investigation-centric and not system driven;

— Never require re-keying of data;

— Allow immediate access to relevant data to support optimal decision making;

— Enable real time data exchange;

— Utilise standardised business processes; and

— Be available at all times.

The value of the Framework Agreement is estimated to be between 3 000 000 GBP and 6 000 000 GBP for the Contracting Authority and the Related Authority and an additional 4 000 000 GBP to 32 000 000 GBP for every other named policing body calling-off under the Framework Agreement. The Framework Agreement could therefore potentially reach a value of approximately 38 000 000 GBP, depending on the number of call-off contracts awarded.

Economic operators are requested to submit any queries in relation to the mobile applications project, the Invitation to Tender or this notice through the Portal,, and in particular are requested not to use the details at Section 1.1 of this notice or other means to contact the Contracting Authority in relation to this procurement. The deadline for uploading completed tenders onto the Kent Police Bravo Portal is 17:00 on 23.11.2016.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Contracting Authority intends to establish a Framework Agreement with an initial term of two (2) years, and the ability to extend by one or more periods up to a further aggregate of two (2) years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Contracting Authority reserves the right to vary the timescales in this Notice or any other arrangements. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender and all future stages of the procurement. Under no circumstances will the Contracting Authority be liable for costs or expense borne by the economic operators.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/11/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/11/2016
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court
Royal Courts of Justice, Strand
United Kingdom

VI.4.2)Body responsible for mediation procedures

United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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