Mobile Exhibition Tender

Mobile Exhibition Tender

To develop the concept, design and to deliver the mobile exhibition with a programme of locations, events and activities around Scotland.

United Kingdom-Edinburgh: Exhibition, fair and congress organisation services

2019/S 095-229897

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Architecture and Design Scotland
9 Bakehouse Close, 146 Canongate
Edinburgh
EH8 8DD
United Kingdom
Telephone: +44 1315566699
E-mail: info@ads.org.uk
NUTS code: UKM75

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Scottish NDPB resonsible for championing the well-designed built environment supports sustainable, resilient communities which meets the needs of all

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Invitation to Tender — for Exhibition proposals for Housing to 2040 Exhibition

Reference number: PCSADS19001

II.1.2)Main CPV code

79950000

II.1.3)Type of contract

Services

II.1.4)Short description:

The tender seeks proposals from suitably qualified parties to develop the concept, design and to deliver the mobile exhibition with a programme of locations, events and activities around Scotland. The team may be connected with architecture as a creative discipline and must have experience in the field of housing and place making. The team must cover all the necessary skills required to deliver the proposal, with a named lead curator who will act as the team leader, who is the lead contact and manages the team. The other team members may include architects, artists, graphic designers, photographers, digital experts, researchers, writers, or other professionals with relevant interests/expertise.

The appointed team will be responsible for the design, development, delivery and demount of a mobile exhibition along with parallel engagements/associated activities.

II.1.5)Estimated total value

Value excluding VAT: 90 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

The tender seeks proposals from suitably qualified parties to develop the concept, design and to deliver the mobile exhibition with a programme of locations, events and activities around Scotland. The team may be connected with architecture as a creative discipline and must have experience in the field of housing and place making. The team must cover all the necessary skills required to deliver the proposal, with a named lead curator who will act as the team leader, who is the lead contact and manages the team. The other team members may include architects, artists, graphic designers, photographers, digital experts, researchers, writers, or other professionals with relevant interests/expertise.

The appointed team will be responsible for the design, development, delivery and demount of a mobile exhibition along with parallel engagements/associated activities.

Context:

The Programme for Government 2018 committed Ministers to engage extensively with local government, businesses, the third sector, home owners, tenants and others to plan together for how our homes and communities should look and feel in 2040 and the options and choices to get there. The first phase of stakeholder engagement/consultation on Ht2040 has already taken place and the outcomes will be published later in May, a which time, and if time permits, a copy will be made available.

In the meantime, the discussion paper on the future of housing in Scotland, Housing Beyond 2021 provides the relevant background. https://www.gov.scot/publications/housing-beyond-2021/

A full brief, application form and supporting documents, including terms and conditions are attached for reference.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Strength and clarify of concept; previous work; collective experience; feasibility of proposal; strength of audience engagement and strength and relevance of outcomes re Ht2040 policy / Weighting: 80
Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 90 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/06/2019
End: 31/12/2019
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
Accelerated procedure
Justification:

The timing of the exhibition is Autumn 2019 and funding has just been secured — the short timescales are to allow for the planning and build of the exhibition.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/07/2019

IV.2.7)Conditions for opening of tenders

Date: 04/06/2019
Local time: 12:30
Place:

Bakehouse Close, Edinburgh.

Information about authorised persons and opening procedure:

The project team (at least 2 members) will be present when opening tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The briefing pack includes:

— brief,

— application form to be submitted along with list of documentation contained therein,

— Annex A and B,

— contract terms and conditions.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=583926

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:583926)

VI.4)Procedures for review

VI.4.1)Review body

Architecture and Design Scotland
9 Bakehouse Close, 146 Canongate
Edinburgh
EH8 8DD
United Kingdom
Telephone: +44 1315566699Internet address: http://www.ads.org.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/05/2019

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