Mobile Phone Tender

Mobile Phone Tender

Fixed Line, Mobile Voice and Data ITT.

United Kingdom-Leeds: Telecommunications equipment and supplies

2016/S 083-146696

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Yorkshire Housing Ltd
Dysons Chambers, 12-14 Briggate
Leeds
LS1 6ER
UNITED KINGDOM
Contact person: Mr Chris Shaw
Telephone: +44 7722067596
E-mail: chris.shaw@shawc.co.uk
NUTS code: UKE42

Internet address(es):Main address: https://www.yorkshirehousing.co.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Telecommunications-equipment-and-supplies./WSBP4FJNUG
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fixed Line, Mobile Voice and Data ITT and Specification of Requirements.

II.1.2)Main CPV code

32500000

II.1.3)Type of contract

Services

II.1.4)Short description:

The contract is to replace the current fixed line (ISDN 30, ISDN 2 and PSTN) Telephony (Lot 1) and Mobile Voice and Data contract (Lot 2) or find a supplier who can provide all requirements (Lot 3).

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1 and 2, known as Lot 3 in the ITT.

II.2)Description

II.2.1)Title:

Mobile Voice and Data

Lot No: 1

II.2.2)Additional CPV code(s)

64212000

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

The requirements for Lot 1 encompass all the following requirements:

— The Mobile the contract should provide a shared pool of data. Note: Alternatives or a combination of options will be considered. This contract needs to include free calls and SMS between all Yorkshire Housing mobile devices, Yorkshire Housing DDIs and NGNs.

— All Yorkshire Housing provided mobile phones should be provided with unlimited calls and texts.

— Full transition management from our current services to your proposed solution.

— As part of the transition, the selected supplier will need to ensure that all the current Mobile Devices are upgraded to the latest operating system version for that device.

— The provision of a mobile device catalogue price list which must include Windows Mobile devices.

— As part of Yorkshire Housing’s Modern Workspace all staff will be provided with at least an entry level smart phone.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The contract will be subject to price reviews and breakpoints every 2 years. The maximum term of the contract including renewals is 8 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fixed Line Telephony

Lot No: 2

II.2.2)Additional CPV code(s)

32500000

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

The requirements for Lot 2 encompass all the following requirements:

— The management and support of the existing fixed lines, which includes PSTN, ISDN2E and ISDN 30. Note: If the current costs can be reduced, then the possible replacement of our current ISDN services with an alternative solution e.g. resilient SIP service would be considered.

— Transition and then ongoing support and management of our current Non-Geographic Number’s (NGN’s).

— Transition and then ongoing support and management of our current DDI numbers.

— For all the fixed line telephony services that use the PSTN, ISDN and (if offered) SIP free calls to all Yorkshire Housing mobiles, Yorkshire Housing landlines and Yorkshire Housing NGN’s.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The contract will be subject to price reviews and contract breaks every 2 years. The full term of the contract including renewals is 8 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mobile Voice, Data and Fixed Line Telephony

Lot No: 3

II.2.2)Additional CPV code(s)

32500000

II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

The requirements for Lot 3 encompass all the following requirements:

— The Mobile the contract should provide a shared pool of data. Note: Alternatives or a combination of options will be considered. This contract needs to include free calls and SMS between all Yorkshire Housing mobile devices, Yorkshire Housing DDIs and NGNs.

— All Yorkshire Housing provided mobile phones should be provided with unlimited calls and texts.

— Full transition management from our current services to your proposed solution.

— As part of the transition, the selected supplier will need to ensure that all the current Mobile Devices are upgraded to the latest operating system version for that device.

— The provision of a mobile device catalogue price list which must include Windows Mobile devices.

— As part of Yorkshire Housing’s Modern Workspace all staff will be provided with at least an entry level smart phone.

— The management and support of the existing fixed lines, which includes PSTN, ISDN2E and ISDN 30. Note: If the current costs can be reduced, then the possible replacement of our current ISDN services with an alternative solution e.g. resilient SIP service would be considered.

— Transition and then ongoing support and management of our current Non-Geographic Number’s (NGN’s).

— Transition and then ongoing support and management of our current DDI numbers.

— For all the fixed line telephony services that use the PSTN, ISDN and (if offered) SIP free calls to all Yorkshire Housing mobiles, Yorkshire Housing landlines and Yorkshire Housing NGN’s.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The contract will be subject to both price reviews and break clauses every 2 years. The contract is for a maximum of 8 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/06/2016
Local time: 9:00
Place:

Yorkshire Housing’s Head Office in Leeds.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Telecommunications-equipment-and-supplies./WSBP4FJNUG

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WSBP4FJNUG

GO Reference: GO-2016425-PRO-8115751.

VI.4)Procedures for review

VI.4.1)Review body

Yorkshire Housing Limited
Leeds
UNITED KINGDOM
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/04/2016

 

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