MOD Adventurous Training Contract

MOD Adventurous Training Contract

The MOD is seeking a 3 year contract with 2/1 year options for the provision of Aviation and Parachute Related Services to Joint Services Parachute Wing.

United Kingdom-High Wycombe: Training and simulation in aircrafts, missiles and spacecrafts

2016/S 162-292406

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C
Nimrod Building, 3 Site, Walters Ash, RAF
High Wycombe
HP14 4UE
United Kingdom
E-mail: defcomrclcc-air1a1@mod.uk
NUTS code: UKK15
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Aviation and Parachute Services to Joint Services Parachute Wing (Netheravon) (JSPW(N)) and Force Development Training Centre Weston on the Green (FDTC(W)).

Reference number: ACT/04492

II.1.2)Main CPV code

80650000

II.1.3)Type of contract

Services

II.1.4)Short description:

The MOD is seeking a 3 year contract with 2/1 year options for the provision of Aviation and Parachute Related Services to Joint Services Parachute Wing (Netheravon) (JSPW(N)) and Force Development Training Centre Weston on the Green (FDTC (W)

The requirement is for an contract to include 3 core years commencing 1.2.2017 to 31.1.2020, with a further 2 x 1 year options covering 1.2.2020 to 31.1.021 and 1.2.2021 to 31.1.2022.

II.1.5)Estimated total value

Value excluding VAT: 3 639 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK15
Main site or place of performance:

Wiltshire CC.

II.2.4)Description of the procurement:

Adventurous Training (AT) is one of the cornerstones of personal and professional development within the Armed Forces with parachuting being one of the recognised AT activities. With RAF aircraft currently unable to support AT parachuting activities at the Force Development Training Centre Weston on the Green (FDTC W) and Joint Services Parachute Wing — Netheravon (JSPW N) the following services will be required, civilian aircraft, pilot (chief pilot), rigger, ground support, parachute instructor and aviation SME. These services will cover the period between February and mid-December.

The contract services required at each parachute centre will comprise:

(FDTC (W))

— Provision for the supply of an Aircraft — Up to 200 Flying Hours per parachute year.

Aircraft must meet the requirements laid out in BPA Operations Manual for parachuting and uses AVTUR. Aircraft must be able to carry a minimum of 11 parachutists, allow for side door exits and have a low static-line anchor point. Aircraft must be able to take off and land with a min. payload of 940 kg and must be capable of despatching parachutists between 3 500-13 500 ft. The Aircraft must be able to reach Flight Level 135 in 20 minutes. The Provision of aircraft to support static line and freefall parachuting at both JSPW(N) and FDTC W, with a replacement aircraft provided in the case of un-serviceability. Locations may not be limited to within the UK but would be limited to Europe and could include Germany and Cyprus.

— Provision of 1 x Pilot with an average 37 hours per week over the course of the season. Current Professional Pilot Licence holder: either Air Transport Pilot Licence or Commercial Pilot Licence. The ability to draw fuel from AVTUR fuel supply is essential. An appointed qualified BPA Chief Pilot is required for both JSPW (N) and FDTC W.

— Provision of 1 x full -time BPA Parachute Rigger with CSI qualifications will be required on an average 37 hours per week per year.—Provision for 1 x full-time Ground Support Staff required on an average of 37 hours per week per year.

— Provision for 1 x Aviation SME, will be required for a maximum of 45 days per year.

(JSPW (N))

— Provision for the supply of an Aircraft — up to 245 flying hours per parachute year. Aircraft must meet the requirements laid out in BPA Operations Manual for parachuting, must be able to carry a minimum of 16 parachutists and a minimum all up weight of 1 700 kg. The aircraft must be a turbo-prop and allow for side door exits and have a low static-line anchor point. The ability to draw fuel from on-site AVTUR fuel supply is essential. Aircraft provision must be suitable to meet the demands of 26 x 1 week basic courses (static line parachuting at 3 500 ft) plus 13 x 2 week Intermediate course (static line and freefall parachuting, 3 500- 12 000 ft). The Provision of aircraft to support static line and freefall parachuting at both JSPW(N) and FDTC W, with a replacement aircraft provided in the case of un-serviceability. A requirement of the contract is to be able to temporarily support the delivery of JSAT activity at alternative locations for up to 7 weeks at a time; these locations may not be limited to within the UK but could include Germany and Cyprus.

— Provision of 1 x full-time BPA Pilot on an average of 37 hours per week.

Must hold a current Professional Pilot Licence: either Air Transport Licence or Commercial Pilot Licence. An appointed qualified BPA Chief Pilot is required for both JSPW (N) and FDTC W.

— Provision of 3 x full-time BPA fully qualified Advanced Parachute Instructors will be required on an average 37 hours per week per year. Must be a BPA member who currently holds an AI, CSI and BPA AFFI rating, and UK CAA parachute radio operator’s certificate of competence.

— Provision of 1 x full-time BPA Advanced Rigger will be required on an average 37 hours per week per year and have at least CSI but preferably AFFI.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 639 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2017
End: 31/01/2022
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to the Response Manager and add the following Access Code: 4R3N77F76P. Please ensure you follow any instruction provided to you.

The deadline for submitting your response(s) is 21.9.2016 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk

The authority will use the PQQ response to create a shortlist of Tenders who are eligible to participate; fulfill any minimum economic, financial, professional and technical standards; and best meet in terms of capacity and capability the selection criteria set out in this PQQ. Full details of the method of choosing the Tenderers are set out in the PQQ. It is the intention to down select to between approximately 2 and 6 highest scoring suppliers who will be Invited to Tender, providing they meet the overall percentage pass mark of 60 %, do not score any lower than 2 points and receive a pass in any pass/fail questions within the PQQ. If the supplier scores below 2 in any of the questions or receives a fail in a pass/fail question then they will automatically fail the evaluation and will not be invited to participate any further.

Any potential Conflicts of Interest (COI) your company may have as a result of this requirement should be addressed in your PQQ submission.

Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.1.1), III.1.2) and III.1.3) of this Contract Notice.

The Authority will use the PQQ response to create a shortlist of tenderers who:

(1) are eligible to participate under Section III.1.1) of this Contract Notice;

(2) fulfil any minimum standards under Sections III.1.2) and III.1.3) of this Contract Notice; and

(3) best meet in terms of capacity and capability the selection criteria set out Sections III.1.2) and III.1.3) of this Contract Notice.

Full details of the method for choosing the tenderers will be set out in the Help Text Box for the Dynamic PQQ.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There are 2 x 1 year options covering the periods 1.2.2020 to 31.1.2021 and 1.2.2021 to 31.1.2022.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the DPQQ (Dynamic Pre-Qualification Questionnaire).

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The estimated annual contract value is 700 000 GBP. If the estimated annual contract value is greater than ‘40 %’ of the supplier’s turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:

(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and

(2) State whether the supplier is willing to provide the authority with an indemnity, guarantee or bank bond.

A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As defined in the DPQQ.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

TUPE — Several services are already contractorised and it is anticipated that (TUPE) Transfer of Undertaking (Protection of Employment) may apply and therefore full Government Actuary Department (GAD) certification will be required. All relevant TUPE Data shall be issued at the Industry Day. Services are carried out by Wingglider Limited Electronic Trading Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com

The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

Where Standardised Contracting 1 (SC1) conditions are used, unconditional acceptance of all references to P2P in clause 20 is required and where Standardised Contracting 2 or 3 (SC2 or SC3) conditions are used, unconditional acceptance of all references to P2P in clause G1 is required.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/09/2016
Local time: 00:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations.

Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin andwww.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 4R3N77F76P.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2016819-DCB-8657373.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C
Nimrod Building, 3 Site, RAF
High Wycombe
HP14 4UE
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/08/2016

 

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