MOD Air Sites SCIDA Contract

MOD Air Sites SCIDA Contract

The Air Sites SCIDA contract provides a Configuration Management service to ensure that all security and safety requirements of the Flight Safety CIS related systems are met and maintained.

United Kingdom-Corsham: Architectural, construction, engineering and inspection services

2015/S 173-315565

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Information Systems and Services, Other
Building 405, Spur D1, Ministry of Defence Corsham, Westwells Road
Contact point(s): DIST Commercial
For the attention of: Sarah-Louise McClive
SN13 9NR Corsham
UNITED KINGDOM
E-mail: isscomrcl-dist-d-19@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Air Sites Co-Ordination Installation Design Authority.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services

NUTS code UK

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Architectural, construction, engineering and inspection services. The Air Sites SCIDA contract provides a Configuration Management (CM) service to ensure that all security and safety requirements of the Flight Safety CIS related systems are met and maintained to the standard required for the RAF to meet Civil Aviation Authority (CAA) licensing requirements. SCIDA also provides a CM service to all other CIS at Air TLB sites to ensure that security and safety standards are met. Additionally, the contract will also cover specialist activities which are:
a. CIS Technical Agents (TAs).
b. Underground Duct Plant (UGDP) Specialist Team.
c. Draughtsmen.
d. Electricians.
e. SCIDA Project Leads.

II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the contract will be all of the Air sites for which HQ Air Command (HQ Air) has SCIDA responsibility. The sites to be covered consist of Airfields, Overseas RAF locations, UK Airfield Surveillance and Control Systems (ASACS) facilities, Ballistic Missile Early Warning System III (BMEWS III) and CIS equipment operated by the RAF.
Services
The SCIDA Contractor shall be responsible for providing on-site co-ordination of changes and configuration management, for CIS and C-E locations and their environments, at the sites and installations covered by the contract. The services will include but not limited to:
a. Provide Infrastructure and CIS configuration control and implementation within the configured boundary.
b. Maintain the site baseline that identifies the current state of the facility with regard to the requirements of JSP604. This shall be through audit followed by the creation of a Site Action Plan. Establish a baseline for those new sites where no baseline exists.
c. Assess all changes to ensure compliance with JSP375, JSP440, JSP604 and AP600.
d. Maintain and use the ECR system containing all elements of the Model provided in JSP375, JSP440, JSP604 and AP600.
e. Provide advice and assistance to the Contract Manager.
f. Provision of SCIDA briefs to MOD educational courses.
g. Provide a full usable electronic version of the SCIDA information set in an agreed format to the Contract Manager and the Defence CIDA.
h. Provide input to other MOD projects; provide input to proposed invitations to tender on MOD projects when requested.
i. Attend and provide input to Siting Boards (or equivalent).
j. Provision of specific Underground Duct Plant tasks.
k. Provision of Senior SCIDA engineers to provide pan-Defence project SCIDA lead for Air.
The above requirements are being captured in the developing User and System Requirements Documents, the latest version of which will be made available to companies through an Invitation to Tender.
Estimated value excluding VAT: 20 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contract: 36 months + 12 month Option + 12 month Option.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2 and maximum number 6
Objective criteria for choosing the limited number of candidates: The authority will use the Dynamic Pre-Qualification Questionnaire (DPQQ) response to create a short-list of tenderers who:
(1) are eligible to participate under III.2.1) of the Contract Notice;
(2) fulfil any minimum standards under Section III.2.2) and III.2.3) of the Contract Notice; and
(3) best meets the terms of capacity and capability the selection criteria sets our Section III.2.2 and III.2.3) of this Contract Notice.
Specifically for Part 2 of Form (F): Defence Sector and Project Specific questions supplier are required to consistently score of (6) or above using the DPQQ scoring definitions identified as:
0 No answer — The Potential Provider has not answered the question or attempted to provide required information. The Potential Provider does not meet the required standard; with no viable mitigation i.e. this is not acceptable.
1 Poor — The Potential Provider does not meet the required standard, or has not provided adequate evidence that they meet the required standard, or has not provided adequate evidence that they meet the required standard, but mitigation is potentially possible i.e. with further work and development the supplier could meet threshold requirements.
2 Satisfactory — The Potential Provider has provided adequate evidence that they meet the required standard.
3 Good — The Potential Provider has provided more than adequate evidence that they meet the required standard.
4 Very Good — The Potential Provider has provided strong evidence that they meet the required standard.
5 Excellent — The Potential Provider has provided strong evidence that they exceed the required standard.
Separately these questions have been weighted accordingly to priority with markings visible within the electronic DPQQ.
Weighting bids for this Contract will be: Technical — 70 %, Cost — 30 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DIST/226

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC. https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 7M79Y4Q6SN. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 16.10.2015 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help-desk by emailing –support@contracts.mod.uk or call +44 800282324.

Throughout the DPQQ process for this requirement, responses to supplier’s clarification requests will be uploaded regularly. Therefore, it is advisable that suppliers check the procurement site listed below at regular intervals. Suppliers must read through this set of instructions and follow the process to respond to this opportunity. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 775H396758.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help-desk by emailing support@contracts.mod.uk or Telephone +44 800282324.

GO Reference: GO-201593-DCB-7017578.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Information Systems and Services, Other
Information Systems and Services, MOD Corsham, Westwells Road, Wiltshire
SN13 9NR Corsham
UNITED KINGDOM
E-mail: isscomrcl-dist-d-19@mod.uk

Body responsible for mediation procedures

Ministry of Defence, Information Systems and Services, Other
Information Systems and Services, MOD Corsham, Westwells Road, Wiltshire
SN13 9NR Corsham
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Information Systems and Services, Other
MOD Corsham, Westwells Road, Wiltshire
SN13 9NR Corsham
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

3.9.2015

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