MOD Efficiency Assurance Review

MOD Efficiency Assurance Review

In the context of its budget forecast, MoD is looking for additional external and independent assurance to answer the following questions: 1) How credible is the revised efficiency plan within the MoD financial forecast?

United Kingdom-London: Financial consultancy services

2018/S 009-016054

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, HOCS Commercial London
MOD Main Building 3-G, Whitehall
London
SW1A 2HB
United Kingdom
Contact person: Terry Pocock
Telephone: +44 2078078866
E-mail: Terry.pocock322@mod.gov.uk
NUTS code: UKI

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

MOD Efficiency Assurance Review

Reference number: HOCSLON/0004

II.1.2)Main CPV code

66171000

II.1.3)Type of contract

Services

II.1.4)Short description:

In the context of its budget forecast, MoD is looking for additional external and independent assurance to answer the following questions:

1) How credible is the revised efficiency plan within the MoD financial forecast?

2) How robust is the delivery confidence and value estimation for efficiencies at both TLB level and in the overarching financial forecast?

3) How much financial risk is being carried and to what extent do you think this risk is too much or too little in the overall financial context of the department’s financial position?

4) Do the planning assumptions currently used stack up?

5) How much confidence is evidenced in delivery milestones and what level of risk is there in the profile of savings currently assumed?

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

1) The Ministry of Defence (MoD), like all other Government departments, has a requirement to deliver efficiency savings in order to transform its business and create the headroom for investment and sustainable overall savings in public expenditure. In successive Spending Reviews, MoD has committed to savings targets and up until recently has had a very good track record of delivery;

2) MoD, agreed to substantial additional efficiency savings in the 2015 Strategic Defence Spending Review and whilst it has line of sight to nearly 80 % of the total, it is struggling to achieve planned savings in the early years and in some areas does not yet have confidence in deliverability or quantum;

3) The MoD is in the middle of its annual budget cycle “ABC 18” which updates the MoD 10 year financial forecast and sets a budget for the year ahead. This forms a critical input to the National Security Capability Review (NSCR) led by the National Security Adviser (NSA), and is also the basis upon which the department assures and understands Top Level Budget (TLB) progress in achieving savings;

4) MoD has undertaken significant assurance work internally over the summer of 2017 over its efficiency savings, with much more detail and understanding of its plans. MoD has also invested in more capacity and capability to deliver this work and has recently appointed a chief operating officer to lead MoD’s strategic efficiency plan working closely with TLBs. However, the financial challenge faced by MoD is so significant, that the confidence with which we need to assure ourselves and Government of savings plans needs to be increased. There are specific challenges in the early years of the financial plan, where the gap between the funding required and that provided by HM Treasury is significant and partly is driven by reduced confidence in delivery of savings quickly.

Objectives/Deliverables:

1) MoD is now looking for additional external and independent assurance to answer the following questions:

(a) How credible is the revised efficiency plan within the MoD financial forecast?

(b) How robust is the delivery confidence and value estimation for efficiencies at both TLB level and in the overarching financial forecast?

(c) How much financial risk is being carried and to what extent do you think this risk is too much or too little in the overall financial context of the department’s financial position?

(d) Do the planning assumptions currently used stack up?

(e) How much confidence is evidenced in delivery milestones and what level of risk is there in the profile of savings currently assumed?

2) MoD is not looking for a detailed audit, nor does it want to constrain advice or views to these questions alone if there is value to be had in observations beyond the specific questions and themes identified above;

3) The contractor will provide a draft report to the DG Finance for discussion with a final report for discussion with the MoD Permanent Secretary, Chief Operating Officer and DG Fin;

4) The contractor will provide a short report in powerpoint presentation format which is capable of being shared with colleagues in Cabinet Office and HM Treasury. This is likely to include a formal presentation of findings with the Cabinet Secretary and possibly with other senior colleagues in Government.

Independence:

1) In addition to relevant experience operating at this level of Government, independence of thought and judgement is a key requirement in order that final conclusions have credibility both within and outwith MoD. Many of the efficiency savings proposed within the MoD financial forecast and requiring assurance have been developed with the direct assistance and advice of external advisers. MoD considers that a conflict of interest may arise if past participants (certainly at an individual level) were to offer their services in response to this requirement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 1
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Those Potential Providers who pass the Pass/Fail criteria of the PQQ will be ranked by the score achieved in question 8 of the PQQ. Those companies ranked 1-6 will be invited to tender for this requirement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please refer to the Information Memorandum available with the PQQ.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
Accelerated procedure
Justification:

Unforeseen work, urgently required to meet central government timetable.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/01/2018
Local time: 23:55

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/01/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/03/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 9454C375G9.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2018111-DCB-11708380.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, HOCS Commercial London
MOD Main Building 3-G, Whitehall
London
SW1A 2HB
United Kingdom

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, C&C, C&C
London
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/01/2018

 

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