MOD Executive Search Support Framework

MOD Executive Search Support Framework

DE and S has a requirement to establish a multi-supplier framework of Executive Search Support for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure.

United Kingdom-Bristol: Recruitment services

2018/S 055-121996

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, Agencies/Misc, Other
MOD Abbey Wood, Elm 1c, #4135
Bristol
BS34 8JH
United Kingdom
Contact person: Mr Shaun Brill
E-mail: shaun.brill100@mod.gov.uk
NUTS code: UKK1
Internet address(es):Main address: www.contractsfinder.service.gov.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contractsfinder.service.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DE and S executive recruitment support

Reference number: CCDT/399

II.1.2)Main CPV code

79600000

II.1.3)Type of contract

Services

II.1.4)Short description:

DE and S has a requirement to establish a framework of Executive Search partners for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals.

II.1.5)Estimated total value

Value excluding VAT: 8 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

For Lot 1 only, and as detailed in SC2 Contract Conditions Annex A to Schedule 5, submissions will only be accepted from multi practice executive search firms with more than 5% of market share of net fee income as identified by Executive Grapevine annual market share rankings of UK Executive Search Market 2016-2017.

II.2)Description

II.2.1)Title:

Leadership Premium

Lot No: 1

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol / Bath area.

II.2.4)Description of the procurement:

DE and S has a requirement to establish a multi-supplier framework of Executive Search Support for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals. We want to build relationships with external suppliers so they get to know DE and S and understand our business, our culture and senior leaders.

The role of the Executive Search Framework Contractor for each of the 6 framework Lots, will be to work face to face with HR, the business and key stakeholders, including our Chief Executives Committee and Senior Leadership Group to define and advise the correct person specification for each role, utilising market data to advise potential candidate sources that will provide access to the most relevant and high quality candidates per role. For permanent recruitment, it is expected that in-depth research based market mapping will be conducted to identify and approach potential candidates, introducing DE and S in a compelling way in order to attract them to the opportunity on offer. Framework Contractors will conduct a thorough assessment of all candidates before recommending the most suitable individuals to DE and S, and subsequently managing these individuals through the selection process of shortlist and interview stages before securing the preferred candidate.

Lot 1.

Lot 1 is reserved for the highest profile roles at DE and S. Typically these roles will be the most senior at DE and S, but not exclusively. All roles will be of the most reputational and strategic importance to the organisation. Roles that present an opportunity for business critical succession planning are also included. The emphasis is on management and leadership as opposed to technical expertise. Typical remits include General Management, Executive and Director level leadership.

Timescales.

The Contract duration for each Lot is expected to be 2 years from the framework establishment, with a further 2 option years anticipated. The Framework Contract will run for an initial period of 2 years from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance in each Lot.

Pricing.

Firm prices are sought for all permanent recruitment work under the Contract. nterim recruitment will be subject to Firm daily rate price bandings.

The competition is being conducted under the PCR 2015 Open Procedure. This is a live Invitation to Tender and Bidders must respond directly to this ITT by obtaining the ITT documents published on the Government’s Contracts Finder website (www.gov.uk/contracts-finder) and completing the Suitability Assessment Questionnaire (SAQ) on the Contract Notice for this requirement on Defence Contracts Online (DCO) (https://www.contracts.mod.uk/).

This Cyber Risk classification of this requirement is defined as Low. Tenderers wishing to tender for this requirement are required to complete a Cyber Security Supplier Assurance Questionnaire.

There will not be a separate pre-qualification stage, bidders conference or any further publication/issue of these ITT documents. The full ITT document set is only available through the Contracts Finder website.

Tenderers must:

— complete the Suitability Assessment Questionnaire (SAQ) within this Contract Notice by the due date/time. Access Code: Y966BX5GJU,

— complete a Cyber Security Supplier Assurance Questionnaire by registering on https://supplier-cyber-protection.service.gov.uk/ and entering the reference: RAR-Y9ZF5MPY,

— download the published ITT Documents for this requirement from Contracts finder and complete and submit postal tenders through the MOD Abbey Wood Tender board by the due date / time. All required information is given in this documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 705 333.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority retains Options to proceed to each of the Contract Years 3 and 4 of each Contract Lot, subject to the Authority’s continued requirement for the Framework Contractors’ services under the Framework Agreement following completion of each Contract Year. The Framework Contractors hereby grant to the Authority irrevocable Options to proceed to future Contract Years at the firm prices stated in the Schedule of Requirements (Schedule 2). The Authority will not be obliged to take up the Option(s) and if the Authority elects not to take up the Option(s), the Framework Agreement will be deemed to have expired at the end of Contract Year 2 or Contract Year 3 if Contract Year 4 is not taken up.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

No business whatsoever is guaranteed under any resulting framework agreement indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation will be paid if a resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

II.2)Description

II.2.1)Title:

Leadership Standard

Lot No: 2

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol / Bath area.

II.2.4)Description of the procurement:

DE and S has a requirement to establish a multi-supplier framework of Executive Search Support for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals. We want to build relationships with external suppliers so they get to know DE&S and understand our business, our culture and senior leaders.

The role of the Executive Search Framework Contractor for each of the 6 framework Lots, will be to work face to face with HR, the business and key stakeholders, including our Chief Executives Committee and Senior Leadership Group to define and advise the correct person specification for each role, utilising market data to advise potential candidate sources that will provide access to the most relevant and high quality candidates per role. For permanent recruitment, it is expected that in-depth research based market mapping will be conducted to identify and approach potential candidates, introducing DE and S in a compelling way in order to attract them to the opportunity on offer. Framework Contractors will conduct a thorough assessment of all candidates before recommending the most suitable individuals to DE and S, and subsequently managing these individuals through the selection process of shortlist and interview stages before securing the preferred candidate.

Lot 2.

Lot 2 contains general leadership roles at DE and S. The emphasis is on management and leadership as opposed to technical expertise. Typical remits include General and Function Management, Operating Centre Director level leadership and Operations.

Timescales.

The Contract duration for each Lot is expected to be 2 years from the framework establishment, with a further 2 option years anticipated. The Framework Contract will run for an initial period of 2 years from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance in each Lot.

Pricing.

Firm prices are sought for all permanent recruitment work under the Contract. Interim recruitment will be subject to Firm daily rate price bandings.

The competition is being conducted under the PCR 2015 Open Procedure. This is a live Invitation to Tender and Bidders must respond directly to this ITT by obtaining the ITT documents published on the Government’s CONTRACTS FINDER website (www.gov.uk/contracts-finder) and completing the Suitability Assessment Questionnaire (SAQ) on the Contract Notice for this requirement on Defence Contracts Online (DCO) (https://www.contracts.mod.uk/).

This Cyber Risk classification of this requirement is defined as Low. Tenderers wishing to tender for this requirement are required to complete a Cyber Security Supplier Assurance Questionnaire.

There will not be a separate pre-qualification stage, bidders conference or any further publication/issue of these ITT documents. The full ITT document set is only available through the Contracts finder website.

Tenderers must:

— complete the online Suitability Assessment Questionnaire (SAQ) within this DCO Contract Notice by the due date/time. Access Code: Y966BX5GJU,

— complete a Cyber Security Supplier Assurance Questionnaire by registering on https://supplier-cyber-protection.service.gov.uk/ and entering the reference: RAR-Y9ZF5MPY,

— download the published ITT Documents for this requirement from Contracts finder and complete and submit postal tenders through the MOD Abbey Wood Tender board by the due date/time. All required information is given in this documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 665 333.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority retains Options to proceed to each of the Contract Years 3 and 4 of each Contract Lot, subject to the Authority’s continued requirement for the Framework Contractors’ services under the Framework Agreement following completion of each Contract Year. The Framework Contractors hereby grant to the Authority irrevocable Options to proceed to future Contract Years at the firm prices stated in the Schedule of Requirements (Schedule 2). The Authority will not be obliged to take up the Option(s) and if the Authority elects not to take up the Option(s), the Framework Agreement will be deemed to have expired at the end of Contract Year 2 or Contract Year 3 if Contract Year 4 is not taken up.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

No business whatsoever is guaranteed under any resulting framework agreement indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation will be paid if a resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

II.2)Description

II.2.1)Title:

Engineering and Logistics

Lot No: 3

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol / Bath area.

II.2.4)Description of the procurement:

DE and S has a requirement to establish a multi-supplier framework of Executive Search Support for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals. We want to build relationships with external suppliers so they get to know DE and S and understand our business, our culture and senior leaders.

The role of the Executive Search Framework Contractor for each of the 6 framework Lots, will be to work face to face with HR, the business and key stakeholders, including our Chief Executives Committee and Senior Leadership Group to define and advise the correct person specification for each role, utilising market data to advise potential candidate sources that will provide access to the most relevant and high quality candidates per role. For permanent recruitment, it is expected that in-depth research based market mapping will be conducted to identify and approach potential candidates, introducing DE and S in a compelling way in order to attract them to the opportunity on offer. Framework Contractors will conduct a thorough assessment of all candidates before recommending the most suitable individuals to DE and S, and subsequently managing these individuals through the selection process of shortlist and interview stages before securing the preferred candidate.

Lot 3.

Technical leadership roles at DE and S within the disciplines of Engineering and Logistics. The emphasis is on striking the balance between leadership ability and a breadth and depth of technical expertise. Typical remits include Chief Engineer and Head of level positions within Supply Chain. Roles in this Lot require the specialist knowledge and understanding of an Executive Search Firm with expertise in recruiting senior technical leaders with backgrounds in engineering and science, safety and quality assurance, service delivery and optimisation.

Timescales.

The Contract duration for each Lot is expected to be 2 years from the framework establishment, with a further 2 option years anticipated. The Framework Contract will run for an initial period of 2 years from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance in each Lot.

Pricing.

Firm prices are sought for all permanent recruitment work under the Contract. Interim recruitment will be subject to Firm daily rate price bandings.

The competition is being conducted under the PCR 2015 Open Procedure. This is a live Invitation to Tender and Bidders must respond directly to this ITT by obtaining the ITT documents published on the Government’s Contracts Finder website (www.gov.uk/contracts-finder) and completing the Suitability Assessment Questionnaire (SAQ) on the Contract Notice for this requirement on Defence Contracts Online (DCO) (https://www.contracts.mod.uk/).

This Cyber Risk classification of this requirement is defined as Low. Tenderers wishing to tender for this requirement are required to complete a Cyber Security Supplier Assurance Questionnaire.

There will not be a separate pre-qualification stage, bidders conference or any further publication/issue of these ITT documents. The ITT document set is only available through the Contracts finder website.

Tenderers must:

— complete the online Suitability Assessment Questionnaire within this DCO Contract Notice by the due date/time. Access Code: Y966BX5GJU,

— complete a Cyber Security Supplier Assurance Questionnaire by registering on https://supplier-cyber-protection.service.gov.uk/ and entering the reference: RAR-Y9ZF5MPY,

— download the published ITT Documents for this requirement from Contracts finder and complete and submit postal tenders through the MOD Tender board by the due date/time.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 005 333.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority retains Options to proceed to each of the Contract Years 3 and 4 of each Contract Lot, subject to the Authority’s continued requirement for the Framework Contractors’ services under the Framework Agreement following completion of each Contract Year. The Framework Contractors hereby grant to the Authority irrevocable Options to proceed to future Contract Years at the firm prices stated in the Schedule of Requirements (Schedule 2). The Authority will not be obliged to take up the Option(s) and if the Authority elects not to take up the Option(s), the Framework Agreement will be deemed to have expired at the end of Contract Year 2 or Contract Year 3 if Contract Year 4 is not taken up.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

No business whatsoever is guaranteed under any resulting framework agreement indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation will be paid if a resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

II.2)Description

II.2.1)Title:

Project Management and Project Controls

Lot No: 4

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol / Bath area.

II.2.4)Description of the procurement:

DE and S has a requirement to establish a multi-supplier framework of Executive Search Support for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals. We want to build relationships with external suppliers so they get to know DE and S and understand our business, our culture and senior leaders.

The role of the Executive Search Framework Contractor for each of the 6 framework Lots, will be to work face to face with HR, the business and key stakeholders, including our Chief Executives Committee and Senior Leadership Group to define and advise the correct person specification for each role, utilising market data to advise potential candidate sources that will provide access to the most relevant and high quality candidates per role. For permanent recruitment, it is expected that in-depth research based market mapping will be conducted to identify and approach potential candidates, introducing DE and S in a compelling way in order to attract them to the opportunity on offer. Framework Contractors will conduct a thorough assessment of all candidates before recommending the most suitable individuals to DE and S, and subsequently managing these individuals through the selection process of shortlist and interview stages before securing the preferred candidate.

Lot 4.

This Lot contains project, programme and portfolio leadership roles at DE and S across the Project Management and Project Controls disciplines. The emphasis is on effective portfolio leadership and strong delivery of equipment and support projects. Breadth of successful experience across project lifecycle is more important than depth of technical expertise. Typical remits include Head of level positions across Portfolio and Delivery.

Timescales.

The Contract duration for each Lot is expected to be 2 years from the framework establishment, with a further 2 option years anticipated. The Framework Contract will run for an initial period of 2 years from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance in each Lot.

Pricing.

Firm prices are sought for all permanent recruitment work under the Contract. Interim recruitment will be subject to Firm daily rate price bandings.

The competition is being conducted under the PCR 2015 Open Procedure. This is a live Invitation to Tender and Bidders must respond directly to this ITT by obtaining the ITT documents published on the Government’s Contracts finder website (www.gov.uk/contracts-finder) and completing the Suitability Assessment Questionnaire (SAQ) on the Contract Notice for this requirement on Defence Contracts Online (DCO) (https://www.contracts.mod.uk/).

This Cyber Risk classification of this requirement is defined as Low. Tenderers wishing to tender for this requirement are required to complete a Cyber Security Supplier Assurance Questionnaire.

There will not be a separate pre-qualification stage, bidders conference or any further publication/issue of these ITT documents. The full ITT document set is only available through the Contracts finder website.

Tenderers must:

— complete the online Suitability Assessment Questionnaire (SAQ) within this DCO Contract Notice by the due date/time. Access Code: Y966BX5GJU,

— complete a Cyber Security Supplier Assurance Questionnaire by registering on https://supplier-cyber-protection.service.gov.uk/ and entering the reference: RAR-Y9ZF5MPY,

— download the published ITT Documents for this requirement from Contracts finder and complete and submit postal tenders through the MOD Abbey Wood Tender board by the due date/time. All required information is given in this documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 273 333.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority retains Options to proceed to each of the Contract Years 3 and 4 of each Contract Lot, subject to the Authority’s continued requirement for the Framework Contractors’ services under the Framework Agreement following completion of each Contract Year. The Framework Contractors hereby grant to the Authority irrevocable Options to proceed to future Contract Years at the firm prices stated in the Schedule of Requirements (Schedule 2). The Authority will not be obliged to take up the Option(s) and if the Authority elects not to take up the Option(s), the Framework Agreement will be deemed to have expired at the end of Contract Year 2 or Contract Year 3 if Contract Year 4 is not taken up.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

No business whatsoever is guaranteed under any resulting framework agreement indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation will be paid if a resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

II.2)Description

II.2.1)Title:

Human Resources, Commercial and Finance

Lot No: 5

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol / Bath area.

II.2.4)Description of the procurement:

DE and S has a requirement to establish a multi-supplier framework of Executive Search Support for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals. We want to build relationships with external suppliers so they get to know DE and S and understand our business, our culture and senior leaders.

The role of the Executive Search Framework Contractor for each of the 6 framework Lots, will be to work face to face with HR, the business and key stakeholders, including our Chief Executives Committee and Senior Leadership Group to define and advise the correct person specification for each role, utilising market data to advise potential candidate sources that will provide access to the most relevant and high quality candidates per role. For permanent recruitment, it is expected that in-depth research based market mapping will be conducted to identify and approach potential candidates, introducing DE and S in a compelling way in order to attract them to the opportunity on offer. Framework Contractors will conduct a thorough assessment of all candidates before recommending the most suitable individuals to DE and S, and subsequently managing these individuals through the selection process of shortlist and interview stages before securing the preferred candidate.

Lot 5.

This Lot contains technical and people leadership roles at DE and S across Human Resources, Commercial and Finance. Depending on the role, the emphasis will vary between niche subject matter expertise and more generalist leadership. Typical remits include Divisional leader roles, Centre of Expertise and Business Partnering.

Timescales.

The Contract duration for each Lot is expected to be 2 years from the framework establishment, with a further 2 option years anticipated. The Framework Contract will run for an initial period of 2 years from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance in each Lot.

Pricing.

Firm prices are sought for all permanent recruitment work under the Contract. Interim recruitment will be subject to Firm daily rate price bandings.

The competition is being conducted under the PCR 2015 Open Procedure. This is a live Invitation to Tender and Bidders must respond directly to this ITT by obtaining the ITT documents published on the Government’s Contracts finder website (www.gov.uk/contracts-finder) and completing the Suitability Assessment Questionnaire (SAQ) on the Contract Notice for this requirement on Defence Contracts Online (DCO) (https://www.contracts.mod.uk/).

This Cyber Risk classification of this requirement is defined as Low. Tenderers wishing to tender for this requirement are required to complete a Cyber Security Supplier Assurance Questionnaire.

There will not be a separate pre-qualification stage, bidders conference or any further publication/issue of these ITT documents. The full ITT document set is only available through the Contracts finder website.

Tenderers must:

— complete the online Suitability Assessment Questionnaire (SAQ) within this DCO Contract Notice by the due date/time. Access Code: Y966BX5GJU,

— complete a Cyber Security Supplier Assurance Questionnaire by registering on https://supplier-cyber-protection.service.gov.uk/ and entering the reference: RAR-Y9ZF5MPY,

— download the published ITT Documents for this requirement from Contracts finder and complete and submit postal tenders through the MOD Abbey Wood Tender board by the due date/time. All required information is given in this documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 025 333.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority retains Options to proceed to each of the Contract Years 3 and 4 of each Contract Lot, subject to the Authority’s continued requirement for the Framework Contractors’ services under the Framework Agreement following completion of each Contract Year. The Framework Contractors hereby grant to the Authority irrevocable Options to proceed to future Contract Years at the firm prices stated in the Schedule of Requirements (Schedule 2). The Authority will not be obliged to take up the Option(s) and if the Authority elects not to take up the Option(s), the Framework Agreement will be deemed to have expired at the end of Contract Year 2 or Contract Year 3 if Contract Year 4 is not taken up.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

No business whatsoever is guaranteed under any resulting framework agreement indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation will be paid if a resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

II.2)Description

II.2.1)Title:

Support Services including IT

Lot No: 6

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol / Bath area.

II.2.4)Description of the procurement:

DE&S has a requirement to establish a multi-supplier framework of Executive Search Support for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals. We want to build relationships with external suppliers so they get to know DE and S and understand our business, our culture and senior leaders.

The role of the Executive Search Framework Contractor for each of the 6 framework Lots, will be to work face to face with HR, the business and key stakeholders, including our Chief Executives Committee and Senior Leadership Group to define and advise the correct person specification for each role, utilising market data to advise potential candidate sources that will provide access to the most relevant and high quality candidates per role. For permanent recruitment, it is expected that in-depth research based market mapping will be conducted to identify and approach potential candidates, introducing DE&S in a compelling way in order to attract them to the opportunity on offer. Framework Contractors will conduct a thorough assessment of all candidates before recommending the most suitable individuals to DE and S, and subsequently managing these individuals through the selection process of shortlist and interview stages before securing the preferred candidate.

Lot 6.

This Lot contains technical and people leadership roles that fulfil business wide services at a Corporate level at DE&S, including within Information Technology, Business Process and Assurance and Occupational Health, Safety and Environment. The emphasis will vary between expertise and more generalist leadership. Typical remits will be specific in nature and include Marketing and Communications, Information Technology and Safety and Policy expertise. Roles in this Lot require a more generalist Executive Search Firm with experience recruiting niche skill sets.

Timescales.

The Contract duration for each Lot is expected to be 2 years from the framework establishment, with a further 2 option years anticipated. The Framework Contract will run for an initial period of 2 years from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance in each Lot.

Pricing.

Firm prices are sought for all permanent recruitment work under the Contract. Interim recruitment will be subject to Firm daily rate price bandings.

The competition is being conducted under the PCR 2015 Open Procedure. This is a live Invitation to Tender and Bidders must respond directly to this ITT by obtaining the ITT documents published on the Government’s Contracts finder website (www.gov.uk/contracts-finder) and completing the Suitability Assessment Questionnaire (SAQ) on the Contract Notice for this requirement on Defence Contracts Online (DCO) (https://www.contracts.mod.uk/).

This Cyber Risk classification of this requirement is defined as Low. Tenderers wishing to tender for this requirement are required to complete a Cyber Security Supplier Assurance Questionnaire.

There will not be a separate pre-qualification stage, bidders conference or any further publication/issue of these ITT documents. The full ITT document set is only available through the Contracts finder website.

Tenderers must:

— complete the online Suitability Assessment Questionnaire (SAQ) within this DCO Contract Notice by the due date/time. Access Code: Y966BX5GJU,

— complete a Cyber Security Supplier Assurance Questionnaire by registering on https://supplier-cyber-protection.service.gov.uk/ and entering the reference: RAR-Y9ZF5MPY,

— download the published ITT Documents for this requirement from CONTRACTS FINDER and complete and submit postal tenders through the Tender board.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 825 333.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Authority retains Options to proceed to each of the Contract Years 3 and 4 of each Contract Lot, subject to the Authority’s continued requirement for the Framework Contractors’ services under the Framework Agreement following completion of each Contract Year. The Framework Contractors hereby grant to the Authority irrevocable Options to proceed to future Contract Years at the firm prices stated in the Schedule of Requirements (Schedule 2). The Authority will not be obliged to take up the Option(s) and if the Authority elects not to take up the Option(s), the Framework Agreement will be deemed to have expired at the end of Contract Year 2 or Contract Year 3 if Contract Year 4 is not taken up.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

No business whatsoever is guaranteed under any resulting framework agreement indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation will be paid if a resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Electronic Trading.

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP and F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP and F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/04/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/04/2018
Local time: 10:01
Place:

The Tender Board, Commercial Project Enabling Team, DE and S, The Central Gatehouse/VCP, MOD Abbey Wood South, Bristol BS34 8JH.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: Y966BX5GJU.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2018319-DCB-12095740.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, Agencies/Misc, Other
MOD Abbey Wood, NH4 Elm 1c #4135
Bristol
BS34 8JH
United Kingdom

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, Agencies/Misc, Other
MOD Abbey Wood, NH4 Elm 1c #4135, Filton
Bristol
BS34 8JH
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/03/2018

 

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