MOD Reasonable Adjustments Framework

MOD Reasonable Adjustments Framework

The contracting authority reserves the right to award contracts combining the following Lots or groups of Lots: Lot 1: Interpreting, Communication Support and Translation Services.

United Kingdom-Bristol: Translation services

2019/S 017-036078

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, CCDT
Corporate Commercial Delivery Team, MOD Abbeywood, Spruce 2B #1261, Filton
Bristol
BS34 8JH
United Kingdom
Contact person: Liz Hawkins
Telephone: +44 800345772
E-mail: Elizabeth.Hawkins450@mod.gov.uk
NUTS code: UKK11
Internet address(es):Main address: www.des.mod.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contractsfinder.service.gov.uk/Notice/95952f88-8c9f-419c-b32e-d43d89dc0b96
Additional information can be obtained from another address:
Ministry of Defence, CCDT
DE&S, Abbeywood, Spruce 2B #1261
Bristol
BS34 8JH
United Kingdom
E-mail: Elizabeth.Hawkins450@mod.gov.uk
NUTS code: UKK11Internet address(es):Main address: www.des.mod.uk
Tenders or requests to participate must be submitted to the following address:
Ministry of Defence, CCDT
DE&S, Abbeywood, Spruce 2B #1261
Bristol
BS34 8JH
United Kingdom
E-mail: Elizabeth.Hawkins450@mod.gov.uk
NUTS code: UKK11Internet address(es):Main address: www.des.mod.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Reasonable Adjustments Framework

Reference number: CCDT/546

II.1.2)Main CPV code

79530000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of a framework to provide services and equipment suitable for reasonable adjustments inc interpreting, communication support and translation services, scribing services, sensory and auxiliary aids and mobility/walking aids and peripheries.

II.1.5)Estimated total value

Value excluding VAT: 1.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1: Interpreting, Communication Support and Translation Services;

Lot 2: Scribing Services;

Lot 3: Sensory and Auxiliary Aids;

Lot 4: Mobility and Walking Aids and Peripheral Equipment.

II.2)Description

II.2.1)Title:

Interpreting, Communication Support and Translation Services

Lot No: 1

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKK11
Main site or place of performance:

Bristol, City of

II.2.4)Description of the procurement:

This involves the provision of a trained interpreter to translate either at meetings or corporate events. There are various forms of sign language including BSL and finger spelling which are available through external agencies. Familiarity with MOD/DE&S isn’t necessary at the outset, but the provision of a regular cadre of interpreters who become familiar with MOD/DE&S language over time would be beneficial. The majority of the requirement is for material/events classed as “official” so SC would be useful, but not compulsory provided the providers were subject to a confidentiality clause.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2019
End: 01/03/2021
This contract is subject to renewal: yes
Description of renewals:

Options to include extending the contract for a further year to a maximum of 2 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Options to include extending the contract for a further year to a maximum of 2 years.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Scribing Services

Lot No: 2

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol/Bath area.

II.2.4)Description of the procurement:

This involves the provision of someone to take notes on behalf of someone else, for example at team meetings or corporate events where the individual is unable to. It may also be required for written exams in cases where the candidate is unable to write/type answers themselves. Familiarity with MOD/DE&S isn’t necessary at the outset, but the provision of a regular cadre of notetakers who become familiar with MOD / DE&S language over time would be beneficial. The majority of the requirement is for material/events classed as “official” so SC would be useful, but not compulsory provided the providers were subject to a confidentiality clause.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2019
End: 31/03/2021
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend contract for further 2 years a year at a time.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sensory/Auxiliary/Visual Aids

Lot No: 3

II.2.2)Additional CPV code(s)

33196000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol/Bath area

II.2.4)Description of the procurement:

This covers a broad range of stand-alone and off-the-shelf items including noise cancelling headphones, fidget toys, sensory aids, lighting and visual aids which aren’t currently available through usual stationery catalogues.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2019
End: 31/03/2021
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend contract for further 2 years, 1 year at a time.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mobility and Walking Aids

Lot No: 4

II.2.2)Additional CPV code(s)

33141720

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol/Bath area

II.2.4)Description of the procurement:

This refers to items which employees may already use or own but use more heavily as a result of the office environment. For example, an employee with a mobility scooter may find that they need to replace their battery more often because they spend a lot of time moving between meetings on the Abbey Wood site. If it can be proven that it is a reasonable adjustment to maintain/replace existing kit as a result of their work, this section would provide the necessary provision to do so.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2019
End: 31/03/2021
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend contract for a further 2 years, 1 year at a time.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Provision of the translation scribing services will be on an as-required individual tasking basis subject to an agreed notice period (5 working days) It is suggested that a service level agreement is drawn up with the provider which sets out the expected notice period and measures their performance. The requirement will be subject to the needs of DE&S rather than the ability of the provider – e.g. we will specify the time and location in the expectation that they meet it.

Provision of goods will also be on an as-required individual tasking basis and subject to an agreed delivery timescale. Where the goods have set-up/training costs associated with them, it will be expected that this is included in the quoted price. In the event that a named product has been specified by a medical expert without an “or equivalent” caveat, the provider will be expected to deliver the item as specified and not a “similar” piece of equipment. It is assumed that all goods that fall within this requirement are standalone and do not need to directly interface with MOD/DE&S systems.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/03/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your response manager and add the following access code: GB3SVAY25Z.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this Contract Notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ?s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2019121-DCB-13920198

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, Corporate Commercial Delivery Team
Abbey Wood Spruce 2B #1261, Filton
Bristol
BS34 8JH
United Kingdom
Telephone: +44 8003457772
E-mail: Elizabeth.Hawkins450@mod.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/01/2019

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