Monmouthshire County Council Arboricultural Services

Monmouthshire County Council Arboricultural Services Framework

The Council is seeking to award a framework agreement for the provision of an Arboricultural Service within the County boundaries. 4 Lots.

United Kingdom-Caldicot: Trees

2016/S 107-190419

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
United Kingdom
Contact person: Tim Bradfield
Telephone: +44 633644136
E-mail: timbradfield@monmouthshire.gov.uk
NUTS code: UKL21
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of an Arboricultural Services Framework.

II.1.2)Main CPV code

03452000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking to award a framework agreement for the provision of an Arboricultural Service within the County boundaries and also for external clients outside of Monmouthshire (across South Wales).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
II.2)Description

II.2.1)Title:

External Tree maintenance service and condition survey

Lot No: 1

II.2.2)Additional CPV code(s)

77314000
71421000
77341000
77340000
03452000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Surveys — on-site within 5 days and submit a verbal report within 3 working days and a written report within a further 3 weeks.

Emergency service (in normal working hours 8:00-17:30). Contractor to be on-site and make the area safe within 1 working day.

Priority tree maintenance. Works to be completed within 5 working days.

Routine tree maintenance. Works to be completed to agreed time-scales.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: See method statement / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 65 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Internal Surveys

Lot No: 2

II.2.2)Additional CPV code(s)

77314000
71421000
77341000
77340000
03452000

II.2.3)Place of performance

NUTS code: UKL21
Main site or place of performance:

Monmouthshire.

II.2.4)Description of the procurement:

Priority survey undertaken within 5 working days and submit a verbal report within 3 working days and a written report within a further 3 weeks.

Routine survey to be completed to agreed time-scales.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: See method statement / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 65 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

12 month option to extend.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Internal Tree Maintenance Service

Lot No: 3

II.2.2)Additional CPV code(s)

77314000
71421000
77341000
77340000
03452000

II.2.3)Place of performance

NUTS code: UKL21
Main site or place of performance:

Monmouthshire.

II.2.4)Description of the procurement:

Emergency service (out of normal working hours). Contractor to be on-site within 4 hours and area made safe the same day.

Emergency service (in normal working hours — 8:00-17:30). Contractor to be on-site within 4 hours and area made safe the same working day.

Priority service. Works completed within 5 working days.

Planned maintenance. Works to be completed to agreed schedules.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: See method statement / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 65 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Trees and Shrubs

Lot No: 4

II.2.2)Additional CPV code(s)

03452000
03451300

II.2.3)Place of performance

NUTS code: UKL21
Main site or place of performance:

Monmouthshire.

II.2.4)Description of the procurement:

Urgent request for supply of trees and shrubs — to be brought into a holding area for collection within 2 working days.

Non-urgent request — to be brought into a holding area within a 20 mile radius of Raglan Depot for collection within 5 working days.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 90 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 099-179942

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/07/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/07/2016
Local time: 12:00
Place:

Raglan Depot.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

December 2018.

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at:http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=46550

(WA Ref:46550).

VI.4)Procedures for review

VI.4.1)Review body

Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
United Kingdom
Telephone: +44 1633644644Internet address:http://www.monmouthshire.gov.uk

VI.4.2)Body responsible for mediation procedures

Centre for Effective Dispute Resolution
70 Fleet Street
London
EC4Y 1EU
United Kingdom
Telephone: +44 2075366022
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/06/2016

 

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