Moray Council Landscaping Supplies Framework

Moray Council Landscaping Supplies Framework

7 Lots. Herbicide, Fungicide and Biocide – Lot No: 1.

United Kingdom-Elgin: Agricultural and horticultural products

2017/S 226-470309

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Moray Council
High Street
Elgin
IV30 1BX
United Kingdom
Telephone: +44 1343563137
E-mail: procurement@moray.gov.uk
NUTS code: UKM62

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

17/0047 Landscaping Supplies Framework.

Reference number: 17/0047

II.1.2)Main CPV code

03100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Landscaping Supplies Framework.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Herbicide, Fungicide and Biocide

Lot No: 1

II.2.2)Additional CPV code(s)

24453000

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Moray.

II.2.4)Description of the procurement:

Landscaping Supplies Framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Cost criterion – Name: Price / Weighting: 70 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fertiliser, Grass Seed and Top Dressing

Lot No: 2

II.2.2)Additional CPV code(s)

03111000

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Moray.

II.2.4)Description of the procurement:

Landscaping Supplies Framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Cost criterion – Name: Price / Weighting: 70 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Turf

Lot No: 3

II.2.2)Additional CPV code(s)

03111000

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Moray.

II.2.4)Description of the procurement:

Landscaping Supplies Framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Cost criterion – Name: Price / Weighting: 70 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Pitch Marking Paint

Lot No: 4

II.2.2)Additional CPV code(s)

44810000

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Moray.

II.2.4)Description of the procurement:

Landscaping Supplies Framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Cost criterion – Name: Cost / Weighting: 70 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Trees and Shrubs

Lot No: 5

II.2.2)Additional CPV code(s)

03450000

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Moray.

II.2.4)Description of the procurement:

Landscaping Supplies Framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Cost criterion – Name: Cost / Weighting: 70 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bark

Lot No: 6

II.2.2)Additional CPV code(s)

03100000

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Moray.

II.2.4)Description of the procurement:

Landscaping Supplies Framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Cost criterion – Name: Cost / Weighting: 70 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

Extension available of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bulbs

Lot No: 7

II.2.2)Additional CPV code(s)

03451200

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Moray.

II.2.4)Description of the procurement:

Landscaping Supplies Framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30 %
Cost criterion – Name: Cost / Weighting: 70 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/03/2021
This contract is subject to renewal: yes
Description of renewals:

Extension available of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B.6 Concerning any other economic or financial requirements that may have been specified in the relevant Contract Notice, the bidder declares that:

The bidder is required to confirm that (to the best of their knowledge) there are no material post balance sheet events or other business issues arising since the date of the last audited financial statements that materially impact the economic and financial standing of the economic operator.

Where the operator is not able to make such a conformation, full details of the relevant events shall be provided along with an explanation of the expected impact on the bidders economic and financial standing.

4B.5.1 Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

4B.5.2 Public Liability Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.2 Please provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise:

Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

4C.12 Can the bidder provide the required certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to the technical specifications or standards, which are set out in the relevant Contract Notice?

Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards:

Suppliers of Weedkiller must be Basis registered.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 35
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 08/01/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2022.

VI.2)Information about electronic workflows

VI.3)Additional information:

4C.4 Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

4D.1 Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

or

2. The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.

d. Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.

e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder’s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance

f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.

g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_9287. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:519611).

VI.4)Procedures for review

VI.4.1)Review body

Moray Council
High Street
Elgin
IV30 1BX
United Kingdom
Telephone: +44 1343563137Internet address:http://www.moray.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/11/2017

 

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