Moray Council Planned Maintenance Contract

Planned maintenance to the Authority’s portfolio of 200 public buildings and schools.

United Kingdom-Elgin: Construction work

2018/S 043-093224

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Moray Council
High Street
Elgin
IV30 1BX
United Kingdom
Telephone: +44 1343563137
E-mail: procurement@moray.gov.uk
NUTS code: UKM62

Internet address(es):Main address: http://www.moray.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00160

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

17/0027 Moray Council Planned Maintenance

Reference number: 17/0027

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Works

II.1.4)Short description:

Planned maintenance to the Authority’s portfolio of 200 public buildings and schools, as well as the Authority owned housing stock of 6,023 properties which are located throughout Moray.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

45000000

II.2.3)Place of performance

NUTS code: UKM62

Main site or place of performance:

Moray.

II.2.4)Description of the procurement:

Planned maintenance to the Authority’s portfolio of 200 public buildings and schools, as well as the Authority owned housing stock of 6,023 properties which are located throughout Moray.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There is the potential to extend the agreement for a further year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B1.1 Bidders shall provide their yearly turnover for the last 3 financial years.

4B.3 If this information is not available for the entire period bidders will be required to state the date they set up or started trading.

4B.5.2 Bidders if successful will be required to evidence Public Liability Insurance of not less than 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1 Bidders shall provide relevant examples of works carried out in the past 5 years.

4C.6 Bidders if successful will be required to supply a copy of their relevant trade qualification, certification, and/or professional body membership.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 200

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/04/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/08/2018

IV.2.7)Conditions for opening of tenders

Date: 16/04/2018

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Approximately 6 months prior to the end of contract.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

4B1.1 Bidders shall provide their yearly turnover for the last 3 financial years.

4B.3 If this information is not available for the entire period bidders will be required to state the date they set up or started trading.

4B.5.2 Bidders if successful will be required to evidence Public Liability Insurance of not less than 5 000 000 GBP.

4C.1 Bidders shall provide relevant examples of works carried out in the past 5 years

4C.6 Bidders if successful will be required to supply a copy of their relevant trade qualification, certification, and/or professional body membership.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10353

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

For Planned Maintenance, the variety of trades required and varying timescales is generally prohibitive as such that the bidder can choose to utilise their existing supply chain or advertise.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

There will be a wide and varied supply base delivering the contractual requirements, and it would be difficult to devise, and manage fair community benefits requirements across such a diverse contractual and supply base.

The nature of the works required in itself delivers a community benefit through the requirements tending to result in the use of a localised SME supply chain, therefore delivering socio-economic benefits to the local area.

(SC Ref:533056).

VI.4)Procedures for review

VI.4.1)Review body

Moray Council
High Street
Elgin
IV30 1BX
United Kingdom
Telephone: +44 1343563137Internet address:http://www.moray.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/02/2018

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