Moray Council Reactive Repairs Contract

Moray Council Reactive Repairs Contract

Contractors will be required to respond to individual reactive repairs works orders for both domestic properties and a wide range of public buildings and schools on a rotational basis.

United Kingdom-Elgin: Construction work

2018/S 043-093238

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Moray Council
High Street
Elgin
IV30 1BX
United Kingdom
Telephone: +44 1343563137
E-mail: procurement@moray.gov.uk
NUTS code: UKM62
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Moray Council Reactive Repairs

Reference number: 17/0060

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Works

II.1.4)Short description:

Contractors will be required to respond to individual reactive repairs works orders for both domestic properties and a wide range of public buildings and schools on a rotational basis, which includes delivering an emergency repairs service both during and out with normal working hours.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Housing Repairs

Lot No: 1

II.2.2)Additional CPV code(s)

45000000

II.2.3)Place of performance

NUTS code: UKM62

II.2.4)Description of the procurement:

The Moray Council wishes to put in place a Framework Agreement with suitably qualified and experienced Contractors to provide professional trade services to assist with reactive repairs and maintenance to the Council’s portfolio of public buildings and schools, as well as the Council owned housing stock of 5 900 properties which are located throughout Moray.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be the potential to extend the contract by 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Corporate Buildings and Schools

Lot No: 2

II.2.2)Additional CPV code(s)

45000000

II.2.3)Place of performance

NUTS code: UKM62

II.2.4)Description of the procurement:

The Moray Council wishes to put in place a Framework Agreement with suitably qualified and experienced Contractors to provide professional trade services to assist with reactive repairs and maintenance to the Council’s portfolio of public buildings and schools, as well as the Council owned housing stock of 5 900 properties which are located throughout Moray.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is the potential to extend the agreement for a further year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B1.1 Bidders shall provide their yearly turnover for the last 3 financial years

4B.3 If this information is not available for the entire period bidders will be required to state the date they set up or started trading.

4B.5.2 Bidders if successful will be required to evidence Public Liability Insurance of not less than 5 000 000 GBP

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1 Bidders shall provide relevant examples of works carried out in the past 5 years

4C.6 Bidders if successful will be required to supply a copy of their relevant trade qualification, certification, and/or professional body membership.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 200
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/08/2018

IV.2.7)Conditions for opening of tenders

Date: 16/04/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Approximately 6 months prior to the end of contract.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

4B1.1 Bidders shall provide their yearly turnover for the last 3 financial years

4B.3 If this information is not available for the entire period bidders will be required to state the date they set up or started trading.

4B.5.2 Bidders if successful will be required to evidence Public Liability Insurance of not less than 5 000 000 GBP

4C.1 Bidders shall provide relevant examples of works carried out in the past 5 years

4C.6 Bidders if successful will be required to supply a copy of their relevant trade qualification, certification, and/or professional body membership.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9799. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

For Reactive repairs, the speed of response required is generally such that the Council wishes to contract directly with the provider of the trades required to deliver each reactive repairs. As such, no sub-contracting to other suppliers will be allowed in this Framework Agreement.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

There will be a wide and varied supply base delivering the contractual requirements, and it would be difficult to devise,and manage fair community benefits requirements across such a diverse contractual and supply base.

The reactive nature of the works required in itself delivers a community benefit through the requirements tending to result in the use of a highly localised SME supply chain, therefore delivering socio-economic benefits to the local area.

(SC Ref:529644).

VI.4)Procedures for review

VI.4.1)Review body

Moray Council
High Street
Elgin
IV30 1BX
United Kingdom
Telephone: +44 1343563137Internet address:http://www.moray.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/02/2018

 

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