Motor Vehicle Body Repair Work for Greater Manchester Police

Motor Vehicle Body Repair Work for Greater Manchester Police

Accident impact damage repairs and mechanical repairs to police vehicles / other police related vehicles. Repair, maintenance and associated services of vehicles and related equipment.

United Kingdom-Ashton-under-Lyne: Repair, maintenance and associated services of vehicles and related equipment

2014/S 186-328546

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Greater Manchester Police Authority
Procurement, Nexus House, Alexandria Drive
For the attention of: Mr Tony Maher
OL7 0QP Ashton-under-Lyne
UNITED KINGDOM
Telephone: +44 1618561140
E-mail: tony.maher@gmp.police.uk
Fax: +44 1618561115

Further information can be obtained from: How to obtain the tender documentation
Suppliers/Contractors wishing to express an interest in this tender opportunity, and obtain tender documentation, should go to www.bluelight.gov.uk/opportunities, and enter the following reference number in the search criteria ‘contains:’ box: QTLE-9EZNHC then click on the tender opportunity Title and select the ‘Login and Register Interest’ button, and enter their username and password.If not already registered on the Bluelight ProContract eTendering system, suppliers/contractors will need to do so by going to www.bluelight.gov.uk and clicking on the ‘Register Company’ link in the Supplier menu, and filling in the company registration form. It is free to register on the system and there are no subscription charges or additional costs for using the system. Once the registration has been processed (which can take up to 48 hours), two separate emails containing the username and password will be sent to the email address registered with. Suppliers/Contractors will need to return to the tender opportunity, to express their interest electronically. If the tender documents have already been published, suppliers/contractors will be able to access them by going to www.bluelight.gov.uk and selecting ‘Supplier Login’. If the tender documents are not yet published suppliers/contractors who have expressed an interest will be notified via email when the documents are available.
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See Annex 1

Tenders or requests to participate must be sent to: See Annex 1

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Motor Vehicle Body Repair Work, Minor Mechanical Work, and the Decommissioning of Vehicles.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in years: 48
Justification for a framework agreement, the duration of which exceeds four years: The framework duration will be for a period of 24 months with options to extend for an additional period of up to 24 months.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 400 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Accident impact damage repairs and mechanical repairs to police vehicles / other police related vehicles. Repair, maintenance and associated services of vehicles and related equipment. GMP estimated expenditure is GBP 300 000 per annum. The contract will also be available to all Association of Greater Manchester Authoritites (AGMA) and Associate Authorities for the accident repair of any of their vehicles. Estimated annual expenditure is currently GBP 300 000 per annum, and a further GMP 300 000 should all AGMA members participate in this arrangement. NB currently only GMP have committed to use the framework. The framework may be used for the purpose of repairing third party vehicles that been damaged owing to being involved in incidents with GMP Vehicles. Estimated annual expenditure is GBP 100 000 per annum should this service be required (currently GMP do not offer this option, but propose considering such in the future). A full list of AGMA members and associate members can be found at www.agma.gov.uk (currently this comprises of Greater Manchester Police, Greater Manchester Fire and resue Service, Bolton Council, Bury Council, Manchester City Council, Oldham Council, Rochdale Metropolitan Borough Council, Salford City council, Stockport Metropolitan Council, Tameside Council, Trafford Council, Wigan Council,. The following councils and public bodies are the associate members of AGMA: Blackburn with Darwen Council, Blackpool Council, Cheshire East Council, Warrington Council, Greater Manchester Fire and Resue Authority, Transport for Greater Manchester, The Office of the Police and Crime Commissioner for Greater Manchester and Greater Manchester Waste Disposal Agency

II.1.6)Common procurement vocabulary (CPV)

50100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 400 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Options exist to extend the framework for an additional period of 24 months, after the initial 2 year period. Details in relation to termination of the framework / contract are issued within the tender documentation. NB The Police and Crime Commissioner retains the right to terminate any of the contracts awarded under this framework at any time by giving 6 months written notice to contractors.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Minor accident repairs

1)Short description

Minor accident repairs e.g. repair/replace body panels and decommisioning of selected end of life vehicles.

2)Common procurement vocabulary (CPV)

50100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Heavy accident repairs

1)Short description

Heavy accident repairs which would involve structural repairs requiring Jig Work etc. and decommisioning of selected end of life vehicles.

2)Common procurement vocabulary (CPV)

50100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
As stated in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.
Minimum level(s) of standards possibly required: As stated in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
As stated in the tender documents.
Minimum level(s) of standards possibly required:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0406

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.10.2014 – 23:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.11.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.11.2014 – 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2018 if the contract is extended through all available options, and the requirement still exists.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority does not bind itself to accept any tender and reserves the right to cancel the tendering process at any point. The Contracting Authority is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. How to obtain the tender document: Documentation relating to this procurement activity is only available via the Emergency Services e-Tendering system at:www.bluelight.gov.uk

The specific contract reference for this procurement is: QTLE-9EZNHC. Further details can be found in Annex A of this contract notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Greater Manchester Police Head of Procurement
Nexus House, Alexandria Drive, Ashton under Lyne
OL7 0QP Manchester
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.9.2014

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