Moving and Handling Equipment Framework for NEPO

Moving and Handling Equipment Framework for NEPO

Framework Contract for the Supply, Servicing and Repair of Moving and Handling Equipment. North Eastern Purchasing Organisation. UK-Gateshead: devices for the disabled

2012/S 102-170807

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NEPO
NEPO, Keelman House, Fifth Avenue Business Park, Team Valley Trading Estate
Contact point(s): Mrs Marie Cairns
For the attention of: Mrs Marie Cairns
NE11 0XA Gateshead
UNITED KINGDOM
Telephone: +44 1914335977
E-mail: marie.cairns@nepo.org

Internet address(es):

General address of the contracting authority: www.gateshead.gov.uk

Address of the buyer profile: www.nepoportal.org

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework Contract for the Supply, Servicing and Repair of Moving and Handling Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: The following contracting authorities participating have already committed on a non-contractually binding basis to this procurement:
Gateshead Council.
Hartlepool Council.
Middlesbrough Council.
Newcastle Council.
North Tyneside Council.
Northumberland County Council.
Redcar And Cleveland Council.
South Tyneside Council.
Stockton Council.
Northumbria Healthcare NHS Foundation Trust.
NHS Newcastle Hospitals Community Health.
South Tyneside NHS Foundation trust.
Tees Community Equipment Service incorporating NHS Middlesbrough, NHS Redcar & Cleveland, NHS Stockton-on-Tees NHS Hartlepool, Middlesbrough Borough Council, Redcar & Cleveland Council, Stockton Borough Council, Hartlepool Borough Council.
Please note it is currently only North Tyneside Council who will be participating in lot 2 – Servicing.
The Contract will be made available to all NEPO Members. A list of member organisations is available at www.nepoportal.org.

The Council intends to make this Framework Contract available for use by all UK contracting authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodes, NHS Bodies, Local Authorities, Emergency Services, Educational Establishments, Registered Charities who have a need to purchase the above supplies.
See the following websites for details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm http://www.education.gov.uk/edubase/home.xhtml http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.hefce.ac.uk/unicoll/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm http://www.police-information.co.uk/police-directory http://www.charity-commission.gov.uk https://www.buy4wales.co.uk/UsefulResources/buy4wales.html http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs.

Access to the framework will be subject to the approval of NEPO. This may incur a fee.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 14
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 405 000 and 810 000 GBP

II.1.5)Short description of the contract or purchase(s)
The following contracting authorities participating have already committed on a non-contractually binding basis to this procurement:
Gateshead Council.
Hartlepool Council.
Middlesbrough Council.
Newcastle Council.
North Tyneside Council.
Northumberland County Council.
Redcar And Cleveland Council.
South Tyneside Council.
Stockton Council.
Northumbria Healthcare NHS Foundation Trust.
NHS Newcastle Hospitals Community Health.
South Tyneside NHS Foundation trust.
Tees Community Equipment Service incorporating NHS Middlesbrough, NHS Redcar & Cleveland, NHS Stockton-on-Tees NHS Hartlepool, Middlesbrough Borough Council, Redcar & Cleveland Council, Stockton Borough Council, Hartlepool Borough Council.
Please note it is currently only North Tyneside Council who will be participating in lot 2 – Servicing.
The Contract will be made available to all NEPO Members. A list of member organisations is available at www.nepoportal.org.

The Council intends to make this Framework Contract available for use by all UK contracting authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodes, NHS Bodies, Local Authorities, Emergency Services, Educational Establishments, Registered Charities who have a need to purchase the above supplies.
See the following websites for details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm http://www.education.gov.uk/edubase/home.xhtml http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.hefce.ac.uk/unicoll/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm http://www.police-information.co.uk/police-directory http://www.charity-commission.gov.uk https://www.buy4wales.co.uk/UsefulResources/buy4wales.html http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs

Access to the framework will be subject to the approval of NEPO. This may incur a fee.
This contract is a framework contract for supply, service and repair of moving and handling equipment to NEPO member organisations and potentially local authorities or public sector bodies within the UK as detailed above.
The contract will be let in 2 Lots:
Lot 1 – Products.
Lot 2 – Servicing.

II.1.6)Common procurement vocabulary (CPV)

33196200, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated expenditure is 295 000 GBP per annum for all moving and handling equipment. The estimated servicing spend per annum is 10 000 GBP. This figure is indicative of average existing usage and will vary from year to year.
Estimated value excluding VAT:
Range: between 405 000 and 810 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The inital contract is for 24 months with an option to extend for a period of 1 x 12 month extension.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Moving and Handling Equipment

1)Short description
This lot covers the supply of moving and handling equipment and has 13 items.
2)Common procurement vocabulary (CPV)

33196200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Service and Repair of Mobile Hoists and Powered Stand Aids
1)Short description
This lot covers the repair and service of mobile hoists and powered stand aids.
2)Common procurement vocabulary (CPV)

33196200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As specified within the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As specified within the tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified within the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documentation.
Minimum level(s) of standards possibly required: As specified within the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As specified within the tender documentation.
Minimum level(s) of standards possibly required:
As specified within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
QTLE – 8GHHGB
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.5.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
31.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 11.7.2012 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of the Legal Department.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender can be accessed via the NEPO eTender system at http://www.nepoportal.org.

Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPOeTender system. If not already registered, candidates should register on the NEPO eTender system at http://www.nepoportal.org. Any queries regarding the procurement process or tender documents must be raised noless than 4 days before the the tender return date, through the Q&A section on the NEPO eTender system.

Tenderers should note there will be ongoing engagement with other contracting bodies as identified in section II.1.2 to encourage uptake of this agreement. For any support in submitting your expression of interest or tenderresponse please contact the NEPO Portal Helpdesk at +44 1914335949 or info@nepoportal.org. There are a number of get help guides available on the portal. Reading these will assist the supplier in completing andsubmitting their responses.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Legal Department
Gateshead Civic Centre, Regent Street
NE8 1HH Gateshead
UNITED KINGDOM
E-mail: marie.cairns@nepo.org
Telephone: +44 1914333000
Internet address: www.nepoportal.org

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.5.2012

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