Multi-Functional Devices Framework Agreement

Multi-Functional Devices, Managed Print, Shredding and Confidential Waste and Postal Voting Print and Services.

United Kingdom-Birmingham: Office machinery, equipment and supplies except computers, printers and furniture

2017/S 209-433567

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Birmingham City Council, Corporate Procurement Services
10 Woodcock Street
Birmingham
B4 7WB
United Kingdom
Contact person: Corporate Procurement Serivces
Telephone: +44 1214648000
E-mail: etendering@birmingham.gov.uk
Fax: +44 1213037322
NUTS code: UKGInternet address(es):Main address: www.finditinbirmingham.com

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.in-tendhost.co.uk/birminghamcc

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.in-tendhost.co.uk/birminghamcc

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

P0358 — Multi-Functional Devices, Managed Print, Shredding and Confidential Waste and Postal Voting Print and Services.

Reference number: P0358

II.1.2)Main CPV code

30100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Birmingham City Council wishes to establish a Framework Agreement for the provision of Print and Associated Services including:

— managed printing and e-communications service,

— multifunctional devices,

— print management software ana services (this could be an interface with existing software or provision of new software),

— shredding and confidential waste services,

— postal vote managed service,

— postal ballot paper printing,

— ballot paper printing,

— multifunctional devices, print management software and services for schools.

The proposed Framework Agreement will commence on 1.4.2018 for a period of up to 5 years unless terminated under the terms and conditions of contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Managed Printing and eCommunication Service, Multi-Functional Devices, Print Management Software and Services and Shredding and Confidential Waste Services

Lot No: 1

II.2.2)Additional CPV code(s)

79800000

22000000

79810000

30121000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

Managed Printing and eCommunication Service, Multi-Functional Devices, Print Management Software and Services and Shredding and Confidential Waste Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Postal Vote Managed Service — opening and verification of postal votes

Lot No: 2

II.2.2)Additional CPV code(s)

79320000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

Postal vote managed service — opening and verification of postal votes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Postal Ballot Paper Pack Printing: specification for 2018 to 2022

Lot No: 3

II.2.2)Additional CPV code(s)

79821000

79810000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

Postal Ballot Paper Pack Printing: specification for 2018 to 2022.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Ballot Paper Printing for 2018 to 2022

Lot No: 4

II.2.2)Additional CPV code(s)

79821000

79810000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

Ballot Paper Printing for 2018 to 2022.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Multi-Functional Devices, Print Management Software and Services to Schools

Lot No: 5

II.2.2)Additional CPV code(s)

72500000

79521000

22000000

30121200

30120000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

Multi-Functional Devices, Print Management Software and Services to Schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details provided in the tender documentation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Details provided in the tender documentation.

Minimum level(s) of standards possibly required:

Details provided in the tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Details provided in the tender documentation.

Minimum level(s) of standards possibly required:

Details provided in the tender documentation.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 7

In the case of framework agreements, provide justification for any duration exceeding 4 years: Standard lease agreements for equipment are 5 years levy.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/11/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

The framework will be split into Lots as follows:

Lot 1 — managed printing and e-communications service, multifunctional devices, print management software and services and shredding and confidential waste services,

Lot 2 — postal vote managed service — opening and verification of postal votes,

Lot 3 — postal ballot paper pack printing: specification for 2018 to 2022,

Lot 4 — ballot paper printing for 2018 to 2022,

Lot 5 — multifunctional devices, print management software and services for schools.

BCC will be using its e-tendering system (in-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: https://in-tendhost.co.uk/birminghamcc

Registration and use of In-tend is free. All correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please either email cps@birmingham.gov.uk or call 0121 464 8000.

If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal: https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log on and password so you can download the selection questionnaire. Requests to participate must be by way of completion and return of the selection questionnaire no later than 12:00 hours on 30th November 2017 using the Supplier Portal.

The contracting authority is seeking to establish the framework agreement as available also for use by or on behalf of UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes).

These will include:

— Local Authorities i.e. a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2015.

— Registered Providers (a list can be found at www.housingnet.co.uk),

— NHS Bodies i.e. Acute Trusts, Ambulance Trusts, Primary Care trusts, Care trusts, NHS Hospital trusts, Strategic Health Authorities, Mental Health Trusts, Special Health authorities (a list of such authorities and trusts can be found at http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx),

— Police and Emergency Services authorities i.e. fire authorities, fire and rescue authorities (a list if fire authorities can be found at www.fireservice.co.uk/information/ukfrs), police authorities and the Metropolitan Police Authority as defined by Regulations 3 (1)(j) to (p) of the Regulations,

— Educational establishments i.e. schools maintained by local authorities, Academies, City Technology Colleges, further education establishments and Universities,

— Central Government Departments and their Agencies (a list of Executive Agencies can be found at www.cabinetoffice.gov.uk/resource-library/government-ministers-and-responsibilities),

— Non Departmental Public Bodies (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2009 published by the Cabinet Office which can be found at www.civilservice.gov.uk/about/resources/ndpb),

— Registered charities (a list can be found at www.charity-commission.gov.uk)

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079477882Internet address:http://www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Any review proceedings should be promptly brought to the attention of Birmingham City Council and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any review proceedings must be brought within the time-scales specified by the applicable law, including, without limitation, PCR 2015. In accordance with PCR 2015, BCC will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/10/2017

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