Multifunctional Devices Framework

Crescent Purchasing Consortium Multifunctional Devices Framework

The Contracting Authority wishes to establish a framework agreement for the provision of multifunctional devices and associated print services and supplies.

United Kingdom-Manchester: Printing and related services

2016/S 089-156350

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Crescent Purchasing Consortium
Technology House, Lissadel Street, Salford
Manchester
M6 6AP
UNITED KINGDOM
Contact person: Steve Davies
Telephone: +44 7966040564
E-mail: steve.davies@npg-ltd.com
NUTS code: UK

Internet address(es):Main address: http://www.thecpc.ac.uk

Address of the buyer profile: http://in-tendhost.co.uk/dukefield/aspx/home

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://in-tendhost.co.uk/dukefield/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://in-tendhost.co.uk/dukefield/aspx/home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Multifunctional Devices and Associated Print Services and Supplies.

Reference number: CPC/DU/MFD/02

II.1.2)Main CPV code

79800000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contracting Authority wishes to establish a framework agreement for the provision of multifunctional devices and associated print services and supplies. The framework focuses upon the supply of said services and supplies across 7 lots. The Framework Agreement is being established to meet the need for said services of organisations across the entire public sector. The framework is let on behalf of the Crescent Purchasing Consortium but will also be open for use by all other public sector contracting authorities throughout the UK (and any future successors to these organisations). These include but are not limited to central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, National Parks and Registered Social Landlords.

Full details of the classification of end user establishments and geographical areas is available on: http://www.npg-ltd.com/tenders/

II.1.5)Estimated total value

Value excluding VAT: 1 235 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Multifunctional/Reprographics Devices and Associated Print Services and Supplies

Lot No: 1

II.2.2)Additional CPV code(s)

79810000
79820000
79821000
79823000
79824000
79520000
79521000
72512000
50310000
50313100
50313200
50313000
30000000
30120000
30121000
30121100
30121200
30121300
30125000
30192400
30232100
48310000
48311000
48517000
72000000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

This framework is for the use of the public sector throughout the UK, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium.

II.2.4)Description of the procurement:

This lot will provide a wide range of multifunctional and reprographics devices and associated print services from entry level to large volume units from across suppliers’ ranges. It also involves the provision of desktop printers to supplement print solutions. Also the provision of associated print services including print audit, networking services, project management services, print management software, document engineering and process re-engineering, software support services and IT support services. Where possible devices will be made available to users through electronic catalogues. Devices will be available on an outright purchase or lease basis, with accompanying maintenance and support arrangements. There will be a maximum of 7 suppliers awarded a place on this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework will be subject to an optional 12 month extension to be taken at the sole discretion of the Contracting Authority. The extension, if taken, will run concurrently after the expiry of the 36 month minimum term. The full duration of the framework is therefore a maximum of 4 years or 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Recycled Technologies

Lot No: 2

II.2.2)Additional CPV code(s)

79810000
79820000
79821000
79823000
79824000
79520000
79521000
72512000
50310000
50313100
50313200
50313000
30000000
30120000
30121000
30121100
30121200
30121300
30125000
30192400
30232100
48310000
48311000
48517000
72000000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

This framework is for the use of the public sector throughout the UK, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium.

II.2.4)Description of the procurement:

This lot will provide a wide range of recycled/refurbished multifunctional and reprographics device technologies and associated print services from entry level to large volume reprographiocs units. This may include reconditioned and re-manufactured devices. This Lot also involves the provision of desktop printers to supplement print solutions and the provision of associated print services including print audit, networking services, project management services, print management software, document engineering and process re-engineering, software support services and IT support services. Where possible devices will be made available to users through electronic catalogues. Devices will be available on an outright purchase or lease basis, with accompanying maintenance and support arrangements. There will be a maximum of 4 suppliers awarded a place on this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework will be subject to an optional 12 month extension to be taken at the sole discretion of the Contracting Authority. The extension, if taken, will run concurrently after the expiry of the 36 month minimum term. The full duration of the framework is therefore a maximum of 4 years or 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Managed Print and Document Services

Lot No: 3

II.2.2)Additional CPV code(s)

79810000
79820000
79821000
79823000
79824000
79520000
79521000
72512000
50310000
50313200
50313000
30000000
30120000
30121000
30121100
30121200
30121300
30123000
30125000
30192400
30232100
48310000
48311000
48517000
72000000
30191000
79571000
48311100
50313100
79811000
64100000
30130000
79995100
79999100
72600000
30131000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

This framework is for the use of the public sector throughout the UK, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium.

II.2.4)Description of the procurement:

This lot involves the provision of managed print and document services solutions up to and including fully outsourced solutions. Additional value added services will also be available under this lot to include, but not be limited to, IT cloud services, scanning and archive services, document management services, IT print support, mail room and mail room production services, mailing services, e.g. hybrid mail, offset print and specialist printing, provision of consumables, office stationery, digital storage, work-flow, data and document management solutions and IT support services. There will be a maximum of 6 suppliers awarded a place on this framework lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework will be subject to an optional 12 month extension to be taken at the sole discretion of the Contracting Authority. The extension, if taken, will run concurrently after the expiry of the 36 month minimum term. The full duration of the framework is therefore a maximum of 4 years or 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialist Printing Technologies

Lot No: 4

II.2.2)Additional CPV code(s)

79810000
79820000
79821000
79823000
50313000
30123000
30121300
30232100
48310000
48517000
72000000
38520000
79999100
79811000
30120000
50343000
50310000
50344100
30121430
79960000
32323300
30191000
38650000
30192400

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

This framework is for the use of the public sector throughout the UK, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium.

II.2.4)Description of the procurement:

This lot will provide access to a range of specialist printing technologies and technological advancements. This will include but not be limited to wide format printing devices, 3D printing devices, scanners and duplicators. Associated print and document management software will also be available under this lot along with related consumables and maintenance and support services. The lot will be complemented by access to a number of value added ancillary services and supplies such as photographic and video equipment, projectors and related services and supplies. Where possible devices will be made available to users through electronic catalogues. Devices will be available on an outright purchase basis and may, where relevant, also be available on a lease basis. There will be a maximum of 8 suppliers awarded a place on this Lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 60 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework will be subject to an optional 12 month extension to be taken at the sole discretion of the Contracting Authority. The extension, if taken, will run concurrently after the expiry of the 36 month minimum term. The full duration of the framework is therefore a maximum of 4 years or 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Printers and Associated Services and Supplies

Lot No: 5

II.2.2)Additional CPV code(s)

30123000
72000000
30000000
30230000
30232000
30232110
30232130
30232150
30232140
50312000
72600000
48517000
30232100
30200000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

This framework is for the use of the public sector throughout the UK, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium.

II.2.4)Description of the procurement:

This lot will provide access to a comprehensive range of desk-top and floor standing printers and associated supplies and services. Associated professional services will also be available such as maintenance and support, network services, project management and IT support services. Where possible devices will be made available to users through electronic catalogues. Devices will be available on an outright purchase basis and may, where relevant, also be available on a lease basis. There will be a maximum of 10 suppliers awarded a place on this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework will be subject to an optional 12 month extension to be taken at the sole discretion of the Contracting Authority. The extension, if taken, will run concurrently after the expiry of the 36 month minimum term. The full duration of the framework is therefore a maximum of 4 years or 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Monitors and Associated Peripherals and Services

Lot No: 6

II.2.2)Additional CPV code(s)

30123000
72000000
30000000
30230000
30200000
30231000
30231300
30231310
30231320
30232000
50312000
50310000
72600000
50323000
32342100
32342411
32342412
31224810
30237410
30237460

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

This framework is for the use of the public sector throughout the UK, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium.

II.2.4)Description of the procurement:

This lot will provide access to a comprehensive range of monitors and other associated peripherals and services. Associated professional services will also be available such as maintenance and support, network services, project management and IT support services. Where possible devices will be made available to users through electronic catalogues. Devices are expected to be available on an outright purchase basis. There will be a maximum of 10 suppliers awarded a place on this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework will be subject to an optional 12 month extension to be taken at the sole discretion of the Contracting Authority. The extension, if taken, will run concurrently after the expiry of the 36 month minimum term. The full duration of the framework is therefore a maximum of 4 years or 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Consultancy Services

Lot No: 7

II.2.2)Additional CPV code(s)

79410000
79411000
79810000
79521000
79520000
79823000
79824000
72512000
72000000
79800000
79821000
72600000
79820000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

This framework is for the use of the public sector throughout the UK, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium.

II.2.4)Description of the procurement:

This lot will provide framework users with professional consultancy services to provide advice and guidance upon any aspect of the provisions of a print solution, across any of the framework lots. It will also allow framework users to engage suppliers to deliver maximum efficiency and effectiveness from their existing print solution (s). Framework suppliers will not be prevented from fulfilling print service recommendations they may make under this lot, where they are also a supplier on 1 of the other framework lots but they must make potential users aware of the potential conflict of interest before being commissioned to provide consultancy services under this lot. Services will be available via a variety of pricing models including but not limited to daily rates, fixed price solutions, guaranteed savings and shared savings. There will be a maximum of 8 suppliers on this framework lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework will be subject to an optional 12 month extension to be taken at the sole discretion of the Contracting Authority. The extension, if taken, will run concurrently after the expiry of the 36 month minimum term. The full duration of the framework is therefore a maximum of 4 years or 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 53
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Whilst the tender is not being run under an e-auction, the contracting authority have stated ‘yes’ as users of the framework may wish to use an e-auction to run a further competition.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 020-030575

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/06/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 09/06/2016
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Northern Procurement Group Limited (who are a subsidiary of Dukefield Limited) are acting as agents of Crescent Purchasing Consortium in the development and ongoing contract management of this framework. The contracting authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the In-Tend system at: http://in-tendhost.co.uk/dukefield/aspx/home the tender opportunity will be available in the current tenders tab of the site.

The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. The Contracting Authority further reserves the right not to award any contract as a result of the procurement process and reserves the right to cancel the entire process or parts of the tender process commenced by the publication of this notice and in no circumstances will it be liable for any costs incurred by tenderers. The value of the framework provided in Section II.1.5) is only an estimate and the Contracting Authority cannot guarantee any business through this framework agreement.

The Contracting Authority wishes to establish a Framework Agreement open for use by all Public Sector Bodies as stated in II.1.4)

VI.4)Procedures for review

VI.4.1)Review body

Crescent Purchasing Consortium
Technology House, Lissadel Street, Manchester
Salford
M6 6AP
UNITED KINGDOM
Telephone: +44 8000662188Internet address:http://www.thecpc.ac.uk

VI.4.2)Body responsible for mediation procedures

Crescent Purchasing Consortium
Technology House, Lissadel Street, Manchester
Salford
M6 6AP
UNITED KINGDOM
Telephone: +44 8000662188Internet address:http://www.thecpc.ac.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum of a 10 calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained

Crescent Purchasing Consortium
Technology House, Lissadel Street, Manchester
Salford
M6 6AP
UNITED KINGDOM
Telephone: +44 8000662188Internet address:http://www.thecpc.ac.uk

VI.5)Date of dispatch of this notice:

04/05/2016

 

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