National Apple Equipment and Services Framework

Higher Education National Apple Equipment and Services Framework

Computer Equipment and mobile devices using an Apple Operating System and value added services where appropriate.

United Kingdom-Cardiff: Personal computers

2015/S 246-446908

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
Contact point(s): HEPCW / Cardiff University
For the attention of: Howard Allaway / Tony Hale
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920874016
E-mail: hepcw@wales.ac.uk

Internet address(es):

General address of the contracting authority: hepcw.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0217

Electronic access to information: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
Contact point(s): HEPCW
For the attention of: Howard Allaway
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920874016
E-mail: hepcw@wales.ac.uk
Internet address: www.hepcw.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff University
Purchasing Section, McKenzie House, 30-36 Newport Road
Contact point(s): HEPCW
For the attention of: Howard Allaway
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920874016
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Tenders or requests to participate must be sent to: Cardiff University
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HE National Apple Equipment and Services Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 000 and 500 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Computer Equipment and mobile devices using an Apple Operating System and value added services where appropriate. The estimated value of the agreement based on historical data is in the region of 100 000 000 GBP per annum. This estimate includes institutional purchases (35 % of total expenditure) and permitted personal purchases by registered students and staff (on campus)of approved organisations (65 %) and is subject to the extent of participation across the sector. This is the total estimated spend by all participants and not the value of business placed by the lead contracting authority. The overall agreement will encompass various hardware, software, peripherals and accessories on which the Apple OS X and iOS operating systems (and future upgrades and derivatives) must run natively. The agreement also encompasses value added services (to be defined) as required.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=38652

II.1.6)Common procurement vocabulary (CPV)

30213000, 30213100, 30213200, 30213300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value of the agreement based on historical data is in the region of 105 000 000 GBP per annum. This estimate includes institutional purchases and permitted personal purchases by registered students and staff (on campus) of approved organisations, and is subject to the extent of participation across the sector. The overall agreement will encompass various hardware, software, peripherals and accessories on which the Apple OSX and iOS operating systems (and future upgrades and derivatives) must run natively, and value added services.
Organisations that may participate in this proposed Agreement must mandatorily satisfy criteria (i) and (ii) below, plus at least 1 of the remaining qualifying criteria (iii)-(v):
(i) mandatory: be classed by the ONS (Office of National Statistics) as a public sector body according to established criteria for accounting, governance and classification;
(ii) mandatory: be a registered member of at least one of the following UK Higher Education Regional Purchasing Consortia:- Advanced Procurement for Universities and Colleges Limited (APUC); Higher Education Purchasing Consortium, Wales (HEPCW); London Universities Purchasing Consortium (LUPC); North West Universities Purchasing Consortium (NWUPC), North East Universities Purchasing Consortium (NEUPC); Southern Universities Purchasing Consortium (SUPC); or be a UK Research Council incl. RCUK Ltd;
(iii) be formally associated with a recognised UK degree-awarding institution via an established long-term funding stream for teaching and/or research, and/or a defined legal business relationship;
(iv) provide recognised UK Further or Higher Education courses;
(v) have recognised UK Higher Education degree-awarding powers.
The right is reserved during the period of this Agreement to make additions to or subtractions from the list of participating organisations broadly within the above criteria (i)-(v) at the joint discretion of the lead university (currently Cardiff University) and the approved contractor(s).
Individual purchases may be made by staff and/or registered students of approved participating organisations as above at the Agreement prices and related warranty terms. Specific conditions of contract are anticipated to be required for such purchases, independently from the institutional conditions of contract.
Estimated value excluding VAT:
Range: between 400 000 000 and 500 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Supply of Products and Services

1)Short description

Supply of hardware, peripherals, software, accessories and services.

2)Common procurement vocabulary (CPV)

30230000, 30213100, 30213200, 30213300

3)Quantity or scope

As with Lot 1, but the provision of additional value added services.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Supply only

1)Short description

Supply of various hardware, software, peripherals and accessories.

2)Common procurement vocabulary (CPV)

30230000, 30213100, 30213200, 30213300

3)Quantity or scope

The estimated value of the agreement based on historical data is in the region of 105 000 000 GBP per annum. This estimate includes institutional purchases and permitted personal purchases by registered students and staff (on campus) of approved organisations, and is subject to the extent of participation across the sector. The overall agreement will encompass various hardware, software, peripherals and accessories on which the Apple OSX and iOS operating systems (and future upgrades and derivatives) must run natively.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Requirements detailed within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITS6003-HW

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 154-283715 of 12.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.5.2016

IV.3.8)Conditions for opening of tenders

Date: 29.1.2016 – 13:00

Place:

Cardiff University, McKenzie House — Purchasing Section.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Some institutions, including the University of Cambridge, are not public bodies within the meaning of the Public Contracts Regulations 2015 or the Procurement Directive 2004/18. They may advertise their contracts in the Official Journal of the European Union on a voluntary basis and without prejudice to their freedom to depart from the rules set out in the procurement legislation. Their aim is to apply best tendering practice and secure the best value outcome for the University.
Although the framework itself is not part of an EU funded project, individual call-offs from the framework may be part of an EU funded project.
(WA Ref: 38652).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.12.2015

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