National Citizen Service Managed Print and Merchandise Tender

National Citizen Service Managed Print and Merchandise Tender

NCS Trust is seeking to appoint a supplier to manage NCS Print on demand and Merchandise Supplies through an online portal, along with storage and distribution.

United Kingdom-London: Printed matter and related products

2017/S 190-388553

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Citizen Service
The Pembroke Building, Kensington Village, Avonmore Road
London
W14 8DG
United Kingdom
Contact person: Samdeesh Kathuria
Telephone: +44 2037721020
E-mail: procurement@ncstrust.co.uk
NUTS code: UK
Internet address(es):Main address: http://www.ncsyes.co.uk/
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ncs.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ncs.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://ncs.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Managed Print and Merchandise.

II.1.2)Main CPV code

22000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

NCS Trust is seeking to appoint a supplier to manage NCS Print on demand and Merchandise Supplies through an online portal, along with storage and distribution. The supplier will also need to provide digital asset storage including an image library and document storage.

NCS Trust produces a wide range of printed materials, including template Print on Demand items and Promotional Merchandise. Printed items include brochures, leaflets, flyers, forms, posters, banners and stands, letterheads and business cards. Promotional items includes t-shirts, hoodies, pens, mugs, wristbands, bags, sport bottles, sunglasses and lanyards. Our in-house team designs those items and provide the files to the supplier. Bespoke print jobs are also designed in-house and sent to the Supplier for print with additional details such as page sizes, page quality and the quantity required.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

18000000
63120000
79800000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

National Citizenship Service (NCS) is a government funded organisation which exists to tackle some of the biggest challenges in our country; social cohesion, social mobility, social engagement.

We do this by engaging 15-17 year olds on a programme, designed to reach them at a pivotal moment in a young person’s life. At 16 or 17 they’re on the cusp of adulthood, trying new experiences and working out who they are and what they want to do.

At a time when teenagers are making big choices about their future, NCS is there to give them confidence and self-belief. We don’t just tell them they’re capable, we challenge them to find that out themselves.

The NCS programme breaks down into four packed phases, each with different challenges designed to push and inspire young people:

— Phase 1 — Adventure;

— Phase 2 — Skills;

— Phase 3 — Social action;

— Phase 4 — Graduation.

Further detail can be found at http://www.ncsyes.co.uk/

NCS Trust is seeking to appoint a supplier to manage NCS Print on demand and Merchandise Supplies through an online portal, along with storage and distribution. The supplier will also need to provide digital asset storage including an image library and document storage. The duration of the contract will be for an initial two (2) year period with an option to extend for one (1) year following the expiry of the initial period, and a further option to extend for one (1) year. The agreement will have maximum duration of four (4) years. NCS spent approximately 1 000 000 GBP in the last financial year (2016/17) on the products and services being procured as part of this exercise, out of which approximately 10 % was on bespoke print tasks.

NCS Trust produces a wide range of printed materials, including template Print on Demand items and Promotional Merchandise. Printed items include brochures, leaflets, flyers, forms, posters, banners and stands, letterheads and business cards. Promotional items includes t-shirts, hoodies, pens, mugs, wristbands, bags, sport bottles, sunglasses and lanyards. Our in-house team designs those items and provide the files to the supplier. Bespoke print jobs are also designed in-house and sent to the Supplier for print with additional details such as page sizes, page quality and the quantity required. Bespoke items can range from magazines to company reports or campaign posters. Some of the clothing items are used by staff employed to deliver the programme and NCS classes these items as uniforms, which makes VAT exempt. Any successful Supplier will be expected to support this.

Demand and requirements differ throughout the year. Our main programmes happen over summer, but we also offer Spring and Autumn programmes. The past demand covering a period of 15 months (Jan 16 to Mar 17) is reflected in historical orders data (Attachment A).

The programmes are delivered by 12 Regional Delivery Partners (RDP’s), who are based throughout England and Northern Ireland. They deliver the programme by recruiting Local Delivery Partners (LDP’S) who run the programmes, some RDP’s also self-deliver programmes.

NCS Trust designs the items. The regional and local delivery partners order and pay for the items when required mainly through an online portal but also by phone.

NCS Trust is following the Restricted Procedure as outlined in the Public Contract Regulations 2015 and will short-list a maximum of 8 Suppliers from this SQ Stage.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract will be for an initial two (2) year period with an option to extend for one (1) year following the expiry of the initial period, and a further option to extend for one (1) year.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

As detailed in the Standard Selection Questionnaire (SSQ).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the documents attached.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/11/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

NCS Trust
Pembroke Building, Kensington Village
London
W14 8DG
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/09/2017

 

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