National Contract for Transportation for Organ Donation and Transplantation

National Contract for Transportation for Organ Donation and Transplantation

National Contract for the provision of Transportation for Organ Donation and Transplantation (3 Lots): Lot 1: NHSBT Personnel — Specialist Nurse for Organ Donation.

United Kingdom-Filton: Support services for land, water and air transport

2019/S 087-209114

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Blood and Transplant
North Bristol Park
Filton, Bristol
BS34 7QH
United Kingdom
Telephone: +44 1179217234
E-mail: janice.allen@nhsbt.nhs.uk
NUTS code: UK

Internet address(es):Main address: https://www.nhsbt..nhs.uk

Address of the buyer profile: https://bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NHSBT1207 — Organ Dontation Transportation

Reference number: NHSBT1207/S/SP

II.1.2)Main CPV code

63700000

II.1.3)Type of contract

Services

II.1.4)Short description:

National Contract for the provision of Transportation for Organ Donation and Transplantation (3 Lots):

Lot 1: NHSBT Personnel — Specialist Nurse for Organ Donation (SNOD),

Lot 2: Unacommpanied Human Organs,

Lot 3: National Organ Retrieval Services (NORS) Teams.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenders may be submitted for 1, 2 or 3 lots.

II.2)Description

II.2.1)Title:

Transportation for NHSBT Personnel (Specialist Nurse — Organ Donation (SNOD)

Lot No: NHSBT1207 – Lot 1

II.2.2)Additional CPV code(s)

63700000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

British Isles including within Ireland, Great Britain the Isle of Man, Shetland Orkney and smaller islands with occasional European journeys.

II.2.4)Description of the procurement:

Transport for Specialist Nurse-Organ Donation (SNOD) and other NHSBT approved users 24/7/365.

The key aspects of this service are to have a nationwide (UK) provider that the SNODs can call to book transport to and from donor hospitals across the UK. This provider will be held accountable for any issues with the service.

The service will provide transport for a SNOD within a defined period from booking (60 minutes), and transport the SNOD to their destination, ensuring the driver drives safely, and that the vehicle is fit for purpose.

The SNODs frequently cover large geographical areas and may need to be picked up from their home, base hospitals and may need to be transported regionally. There is the potential for a donor to need support in any UK hospital.

SNODs may require transportation from rural areas, therefore the need to use 4×4 transportation may be required in poor weather conditions: the urgent nature of organ donation means that delays can impact on life-saving transplantation.

The service will also be used to support the on call movement of staff within RCI and TAS functions to allow NHSBT to offer support for 24/7 testing of urgent patient samples.

Hospital links:

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15256/dat2319.pdf

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15254/dat2321.pdf

Donor hospital allocation for mobilisation of the NORS Teams, split by Teams.

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15255/dat2318.pdf

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15257/dat2320.pdf

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality/technical / Weighting: 700
Cost criterion – Name: Cost / Weighting: 300
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2026
This contract is subject to renewal: yes
Description of renewals:

Option to extend by a further 2, 2 year periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Tenderers may submit bids for 1, 2 or 3 lots.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

NHSBT1207 — Organ Donation Transportation — Unaccompanied Organs

Lot No: Lot 2

II.2.2)Additional CPV code(s)

63700000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

British Isles including within Ireland, Great Britain the Isle of Man, Shetland Orkney and smaller islands with occasional European journeys.

II.2.4)Description of the procurement:

Transport for Unaccompanied Organs, associated blood samples, other samples and tissues 24/7/365

This contract covers movements from donating hospitals to receiving hospitals laboratories or tissue banks. Both NORS centres and non-NORs centres can arrange transport of organs, bloods and tissues under this contract.

The National Organ Retrieval Service (NORS) retrieves organs from donors in hospitals across the UK. These organs can sometimes travel with the NORS team to be transplanted in their base hospital, but more often organs will be sent for transplant to other transplant centres across the UK. In these instances, NHSBT requires a transport provider to:

— pick up the organ from the donor hospital,

— transport the organ to the transplant or research centre.

Human organs have a limited time period that they remain viable once removed from the body. This cold ischaemic time differs per organ, and results in there being greater urgency for the transportation of some organs. The provider will therefore need to be trained in the use of blue light driving, and have vehicles which are capable of this, for the occasions when this is necessary.

Due to the nature of the allocation of organs to the recipient there are times when an organ needs to travel by air to reach its destination. The provider will be able to arrange and manage the full journey — the air element, and the road journey at either side.

The following are requirements of the Unaccompanied Organs, associated blood samples, other samples and tissues contract:

— UK vehicle coverage,

— the ability to respond quickly to a booking, and have a vehicle at the donor hospital within the specified time period,

— full training in blue light driving, with vehicles that have this capacity,

— the ability to move organs using both road and air.

Should the Department for Transport grant the transportation of organs for transport speed exemptions through its current consultation, NHSBT would require the provider to undergo full training, and be able to use this exemption when required.

The ability to use unaccompanied air travel will also benefit Tissue and Eye Services (TES) by giving access to a same-day service for collection of ocular and heart valve donations ex Northern Ireland and the delivery of cornea and tissues to hospitals in Northern Ireland ex NHSBT Eye bank at Manchester and TES at Liverpool. Hospital links:

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15256/dat2319.pdf

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15254/dat2321.pdf

Donor hospital allocation for mobilisation of the NORS Teams, split by Teams.

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15255/dat2318.pdf

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15257/dat2320.pdf

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality/technical / Weighting: 700
Cost criterion – Name: Cost / Weighting: 300
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2026
This contract is subject to renewal: yes
Description of renewals:

Option to extend by a further 2, 2 year periods

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Tenderers may submit bids for 1, 2 or 3 lots.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

NHSBT1207 — Organ Donation Transportation — National Organ Reteival Services (NORS)

Lot No: Lot 3

II.2.2)Additional CPV code(s)

63700000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

British Isles including within Ireland, Great Britain the Isle of Man, Shetland Orkney and smaller islands with occasional European journeys.

II.2.4)Description of the procurement:

NORS Team Transport 24/7/365.

The NORS teams are based in 14 hospitals across mainland UK. Ten of these teams make use of the national transport provision and the remaining four currently contract directly with their own team transport providers to take the team and equipment from their base hospital to the donor hospital.

The provider will have a vehicle capable of carrying at least five members of staff, as well as equipment, in a comfortable manner as journeys can be more 3-4 hours or on some occasions longer. The service has the following requirements:

— vehicles capable of transporting the teams and equipment,

— full training in blue light driving, with vehicles that have this capacity,

— ability to respond quickly to a call-out — the NORS teams must muster within 1 hour of being called by the ODT Hub/SNOD,

— ability to source flights for the NORS teams in the event of a retrieval located outside of mainland UK, or where an extended road journeys from the base hospital is anticipated,

— adequate comfort to enable teams to relax during long journeys.

Hospital links:

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15256/dat2319.pdf

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15254/dat2321.pdf

Donor hospital allocation for mobilisation of the NORS Teams, split by Teams.

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15255/dat2318.pdf

https://nhsbtdbe.blob.core.windows.net/umbraco-assets-corp/15257/dat2320.pdf

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality/technical / Weighting: 700
Cost criterion – Name: Cost / Weighting: 300
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2026
This contract is subject to renewal: yes
Description of renewals:

Option to extend by a further 2, 2 year periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Tenderers may submit bids for 1, 2 or 3 lots.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/06/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/08/2026

IV.2.7)Conditions for opening of tenders

Date: 07/06/2019
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

NHS Blood and Transplant
Bristol
United Kingdom

VI.4.2)Body responsible for mediation procedures

Centre for Effective Dispute Resolution London
London
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/05/2019

Enjoyed this post? Share it!