National Desktop and Notebook Agreement for London Universities Purchasing Consortium

National Desktop and Notebook Agreement for London Universities Purchasing Consortium

London Universities Purchasing Consortium (LUPC) is undertaking this recurrent tendering process on behalf of the National Desktop and Notebook Agreement and leads a multi-HE Consortia working party that oversees the procurement of Desktop, Notebook, Tablet and Workstation PCs and similar equipment for the Higher Education sector and associated public sector bodies throughout the UK.

UK-London: Data-processing machines (hardware)

2012/S 248-410649

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Universities Purchasing Consortium (a company limited by guarantee reg. no. 04784719)
Floor 2M, University of London Union, Malet Street
For the attention of: Mike Kilner
WC1E 7HY London
UNITED KINGDOM
E-mail: m.kilner@lupc.lon.ac.uk
Fax: +44 2078631699

Internet address(es):

General address of the contracting authority: http://www.lupc.ac.uk/

Address of the buyer profile: https://lupc.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: Public Sector Purchasing Consortium
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

LUPC
Malet Street
WC1E 7HY London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
National Desktop and Notebook Agreement K/002.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 310 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
London Universities Purchasing Consortium (LUPC) is undertaking this recurrent tendering process on behalf of the National Desktop and Notebook Agreement and leads a multi-HE Consortia working party that oversees the procurement of Desktop, Notebook, Tablet and Workstation PCs and similar equipment for the Higher Education sector and associated public sector bodies throughout the UK.
LUPC is seeking to establish framework agreements for participating institutions with three or more suppliers across three lots. It is envisaged that these arrangements will commence on 1.8.2013 and will continue for a period of three years with the facility to extend for a further one year subject to agreement between the parties. This requirement automatically covers Full or Associate Members within the higher education regional purchasing consortia as follows: LUPC
(http://www.lupc.ac.uk/about/memberslist.aspx), SUPC(http://supc.procureweb.ac.uk/aboutsupc/supcmembers), APUC

(http://www.apucscot.ac.uk/members.htm), HEPCW

(http://hepcw.procureweb.ac.uk/1019), NEUPC

(http://neupc.procureweb.ac.uk/members.php) and NWUPC(http://www.nwupc.ac.uk/members/index.php)

including all future Members. Members of the consortia either already are or may be drawn from the Higher Education sector, Further Education sector, the Research Council and other Public and Third Sector bodies principally but not exclusively from the education, arts, sciences and cultural sectors.

II.1.6)Common procurement vocabulary (CPV)

30210000, 30213000, 30214000, 30213100, 30213200, 30213300, 30231000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is intended to award a framework agreement divided into three Lots covering the following
category headings:
Lot 1 Desktop PCs including Workstations and Thin-Client
Lot 2 Notebook/Laptop PCs including Mobile Workstations and Tablets
Lot 3 Desktop and Notebook One-Stop Shop
Estimated value excluding VAT: 310 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The agreement is initially for a period of 36 months with one further 12 month option available.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Desktop PCs including Workstations and Thin-Client

1)Short description
Desktop PCs including Workstations and Thin-Client.
2)Common procurement vocabulary (CPV)

30213300, 30214000, 30231000

3)Quantity or scope
Estimated value excluding VAT: 220 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The anticipated minimum and maximum number of awards to be made under this Lot are 4 and 6 respectively.
Lot No: 2 Lot title: Notebook/Laptop PCs including Mobile Workstations and Tablets
1)Short description
Notebook/Laptop PCs including Mobile Workstations and Tablets.
2)Common procurement vocabulary (CPV)

30213100, 30214000, 30213200

3)Quantity or scope
Estimated value excluding VAT: 75 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The anticipated minimum and maximum number of awards to be made under this Lot are 4 and 6 respectively.
Lot No: 3 Lot title: Desktop and Notebook One-Stop Shop
1)Short description
Desktop and Notebook One-Stop Shop.
2)Common procurement vocabulary (CPV)

30213000, 30231000, 30214000, 30213200

3)Quantity or scope
Estimated value excluding VAT: 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The anticipated minimum and maximum number of awards to be made under this Lot are 3 and 6 respectively.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: A Bidder Questionnaire setting out the requirements is available by application from the contact details given in the stated Buyer profile.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: A Bidder Questionnaire setting out the requirements is available by application from the contact details given in the stated Buyer profile.
Minimum level(s) of standards possibly required: A minimum annual manufacturing turnover (defined against the Goods in the Agreement) as stated below. There is no minimum requirement against Lot 3. Lot 1: 20 000 000 GBP, Lot 2: 10 000 000 GBP. A confirmation request is set out in the Bidder Questionnaire. Resellers shall only apply as a nominated party in conjunction with Original Equipment Manufacturers and the OEM as contract prime.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
A Bidder Questionnaire setting out the requirements is available by application from the contact details given in the stated Buyer profile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Electronic auctions are permitted as a method to conduct mini-competitions amongst the suppliers on the framework at the absolute discretion of the institutions covered in Section II 1.5. One will not be undertaken as part of the letting of the original framework.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 230-378611 of 29.11.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.2.2013 – 13:59
Payable documents: yes
Price: 120 GBP
Terms and method of payment: A non-refundable BACS payment (details on application) for 120 GBP made payable to London Universities Purchasing Consortium made within 7 working days from the end of the tender close date of February 13th 2013.
IV.3.4)Time limit for receipt of tenders or requests to participate
13.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 1.10.2013
IV.3.8)Conditions for opening of tenders
Date: 13.2.2013 – 14:01
Place:

https://lupc.bravosolution.co.uk/web/login.shtml

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of the organisation.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
21.12.2012

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