National Framework Agreement for the Supply of Cleaning and Janitorial Products

National Framework Agreement for the Supply of Cleaning and Janitorial Products

Humberside Fire and Rescue Service is wishing to appoint a minimum of 3 suppliers per lot area to a National framework agreement for the Supply of Cleaning and Janitorial Products to service the needs of all Public Sector Bodies.

United Kingdom-Hull: Cleaning products

2014/S 232-408575

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Humberside Fire and Rescue Service
Headquarters, Summergroves Way
For the attention of: The Contract Manager
HU4 7BB Hull
UNITED KINGDOM
Telephone: +44 1482975884
E-mail: tenders@addedvalueportal.co.uk

Internet address(es):

Electronic access to information: http://www.pagabo.co.uk/tenders/AVP-HFBS-1001

Electronic submission of tenders and requests to participate: http://www.pagabo.co.uk/tenders/AVP-HFBS-1001

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National Framework Agreement for the Supply of Cleaning and Janitorial Products.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 70 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Humberside Fire and Rescue Service is wishing to appoint a minimum of 3 suppliers per lot area to a National framework agreement for the Supply of Cleaning and Janitorial Products to service the needs of all Public Sector Bodies, including but not limited to; Fire and Rescue Service, Police, NHS, school governing bodies; voluntary aided schools; voluntary controlled schools; Diocesan and other relevant faith authorities; academies and academy trusts, free schools and UTCs; foundation Schools; trust Schools, City technology colleges, further education colleges and sixth form colleges (and any statutory successors and organisations created as a result of re-organisation or organisational change).

II.1.6)Common procurement vocabulary (CPV)

39830000, 24000000, 24960000, 39800000, 39525800

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework Agreement will be divided into lots (as listed below) and Tendering Organisations may submit proposals for 1 or more Lots. Between 3 and 10 Contractors will be appointed per lot to the framework agreement. It is encouraged that further competitions shall be carried out for all larger procurement requirements.
Tendering Organisations must be able to deliver to the whole of the United Kingdom.
Lot 1 — Chemicals
— bleach,
— carpet cleaner,
— floor cleaner,
— dishwasher liquid/powder,
— disinfectant,
— washing-up liquid.
Lot 2 — Ancillary Products
— floor maintenance pad,
— brush head and handle,
— cleaning cloth,
— mop heads,
— rubber gloves,
— scouring pad,
— window cleaning squeegee,
— vacuum bags.
Lot 3 — Kitchen Cleaning Products
— stainless steel polish,
— heavy duty degreaser,
— heavy duty descaler,
— sanitising powder,
— All-purpose cleaner super concentrate.
Lot 4 — Paper products
— hand towel and dispenser,
— paper wiper and dispenser,
— tissue roll and dispenser.
Lot 5 — Hardware
— vacuum cleaners,
— buffers,
— polishers.
It is anticipated that the value for this framework agreement will be in the range of £500,000 to £70,000,000 over the course of the framework, 3 years plus a further 1 year option to extend (4 years) based on satisfactory performance. These figures are only given as an indication of the potential size of the agreement based on current spend figures and do not give any guarantee of future levels of business or volumes of orders.
Estimated value excluding VAT:
Range: between 500 000 and 30 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be for an initial 3 years with a review after the 3rd year to extend for a further 1 year based on satisfactory performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Chemicals

1)Short description

— bleach,
— carpet cleaner,
— floor cleaner,
— dishwasher liquid/powder,
— disinfectant,
— washing-up liquid.

2)Common procurement vocabulary (CPV)

24000000, 39830000, 39800000, 39831000, 39831100, 39831200, 39831240, 39831300, 39831400, 39831500, 39831600, 39831700, 39833000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Ancillary products

1)Short description

— floor maintenance pad,
— brush head and handle,
— cleaning cloth,
— mop heads,
— rubber gloves,
— scouring pad,
— window cleaning squeegee,
— vacuum bags.

2)Common procurement vocabulary (CPV)

39224000, 39224200, 39224310, 18424000, 18424300, 18141000, 39224320, 39224330, 39224350

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Catering cleaning products

1)Short description

— stainless steel polish,
— heavy duty degreaser,
— heavy duty descaler,
— sanitising powder,
— all-purpose cleaner super concentrate.

2)Common procurement vocabulary (CPV)

39830000, 39831220, 39831230, 39831000, 39831200, 39831250, 39832000, 39832100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Paper products

1)Short description

— hand towel and dispenser,
— paper wiper and dispenser,
— tissue roll and dispenser.

2)Common procurement vocabulary (CPV)

33760000, 33761000, 33762000, 33763000, 33771000, 39514400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Hardware

1)Short description

— vacuum cleaners,
— buffers,
— polishers.

2)Common procurement vocabulary (CPV)

39713430, 39713431, 42999000, 42999100, 42999300, 39713420, 39713410, 39713400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AVP-HFBS-1001

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Humberside Fire and Rescue Service Headquarters
Summergroves Way
HU4 7BB Hull
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Humberside Fire and Rescue Service as a body governed by public law will incorporate a minimum of 10 calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Added Value Portal Limited
10-14 Melton Enterprise Park
HU14 3RS Melton
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

28.11.2014

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