National Framework for Office Equipment

National Framework for Office Equipment

The National Framework for Office Equipment is for the provision of a range of office equipment products and services through Lot 1 and the provision of independent print estate audit and advisory services through Lot 2.

UK-Edinburgh: office machinery, equipment and supplies except computers, printers and furniture

2012/S 232-381858

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Scottish Ministers acting through Scottish Procurement
F Spur, Saughton House, Broomhouse Drive
For the attention of: Lee Rutherford
EH11 3XD Edinburgh
UNITED KINGDOM
Telephone: +44 1312440165
E-mail: lee.rutherford@scotland.gsi.gov.uk
Fax: +44 1312444529

Internet address(es):

General address of the contracting authority: http://www.scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10602

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Accountant in Bankruptcy

Crown Office and Procurator Fiscal Service

Historic Scotland

HM Inspectorate of Education

National Archives of Scotland

Scottish Courts Service

Scottish Prison Service

Scottish Public Pensions Agency

Social Work Inspection Agency

Student Awards Agency for Scotland

Transport Scotland

The Scottish Government Core Directorates

Architecture and Design Scotland

General Teaching Council for Scotland

Highlands and Islands Enterprise

Learning and Teaching Scotland

Local Government Boundary Commission for Scotland

Mental Welfare Commission for Scotland

National Museums of Scotland

Royal Commission on the Ancient and Historical Monuments of Scotland

Scottish Arts Council

Scottish Children’s Reporter Administration

Scottish Commission for the Regulation of Care

Scottish Criminal Cases Review Commission

Scottish Enterprise

Scottish Environment Protection Agency

Scottish Further and Higher Education Funding Council

Scottish Law Commission

Scottish Legal Aid Board

Scottish Natural Heritage

Scottish Qualifications Authority

Scottish Screen

Scottish Social Services Council

Skills Development Scotland

Sport Scotland

Visit Scotland

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Central Scotland Fire and Rescue Service

Dumfries and Galloway Fire and Rescue Service

Fife Fire and Rescue Service

Grampian Fire and Rescue Service

Highlands and Islands Fire and Rescue Service

Lothian and Borders Fire and Rescue Service

Strathclyde Fire and Rescue Service

Tayside Fire and Rescue Service

Central Scotland Police

Dumfries and Galloway Constabulary

Fife Constabulary

Grampian Police

Lothian and Borders Police

Northern Constabulary

Strathclyde Police

Tayside Joint Police Board

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

Aberdeen College

Adam Smith College

Angus College

Anniesland College

Ayr College

Banff and Buchan College

Barony College

Borders College

Cardonald College

Carnegie College

Central College of Commerce

Clydebank College

Coatbridge College

Cumbernauld College

Dumfries and Galloway College

Dundee College

Edinburghs Telford College

Elmwood College

Forth Valley College

Glasgow College of Nautical Studies

Glasgow Metropolitan College

Inverness College

James Watt College

Jewel and Esk College

John Wheatley College

Kilmarnock College

Langside College

Lews Castle College

Moray College

Motherwell College

Newbattle Abbey College

North Glasgow College

North Highland College

Oatridge College

Orkney College

Perth College

Reid Kerr College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

Stevenson College

Stow College

West Lothian College

Edinburgh College of Art

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Scottish Academy of Music and Drama

Scottish Agricultural College

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Cairngorms National Park Authority

General Register Office for Scotland

Office of Scottish Charity Regulator

Registers of Scotland

Forestry Commission Scotland

Audit Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
National Framework for Office Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 13
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 70 000 000 and 120 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Scottish Ministers, acting through Scottish Procurement, seek to let a replacement framework agreement for the provision of Office Equipment, for each Lot detailed. There will be a maximum of 7 suppliers invited to participate in Lot 1 and a maximum of 6 invited to participate in Lot 2.
The duration of the framework agreement will be 24 months with an option to extend for up to 2 further 12 month periods. The estimated value ranges quoted throughout this notice are for the 48 month duration.
The framework agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Lot 2 of the framework agreement will also be available for use by any Scottish Third Sector Body: Charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.
Information about agencies of the Scottish Ministers and offices in the Scottish Administration which are not ministerial offices is available at http://www.scotland.gov.uk/Topics/Government/public-bodies. Scottish Non-Departmental Public Bodies are listed at http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies.

Information about the Review of Public Procurement in Scotland, Scottish Procurement and links to the other Centres of Expertise are available at.
http://www.scotland.gov.uk/Topics/Government/Procurement

Documents can be found at: https://www.publictendersscotland.publiccontractsscotland.gov.uk.

Please navigate to “ITTs Open to All Suppliers” and search for the following documents:
Lot 1 – Full Catalogue Office Equipment & Services: itt_1111.
Lot 2 – Print Estate Audit Services: itt_1110.
If you require any additional support in locating the documents, please contact the BravoSolution Helpdesk on Freephone +44 8003684850.
Note: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk.

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

30100000, 30121000, 30121100, 30121200, 30121300, 30125000, 30192400, 30216110, 30232110, 32581200, 50310000, 50313000, 50313100, 50313200, 72228000, 72512000, 79131000, 79212000, 79212200, 79311000, 79311200, 79521000, 79800000, 79810000, 79811000, 79820000, 79821000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The National Framework for Office Equipment is for the provision of a range of office equipment products and services through Lot 1 and the provision of independent print estate audit and advisory services through Lot 2.
Estimated value excluding VAT:
Range: between 70 000 000 and 120 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 3.6.2013. Completion 2.6.2017

Information about lots

Lot No: 1 Lot title: Lot 1 – Full Office Equipment Catalogue & Services (itt_1111)

1)Short description
The scope of Lot 1 will include, as a minimum, multifunctional devices, photocopiers, printers, document scanners, fax machines, wide format equipment, print room equipment, support, maintenance, software, solutions, audit and managed services.
A maximum of 7 suppliers will be invited to participate in Lot 1 of the Framework Agreement.
2)Common procurement vocabulary (CPV)

30121000, 30121100, 30121200, 30121300, 30125000, 30192400, 30216110, 30232110, 32581200, 50310000, 50313000, 50313100, 50313200, 72228000, 72512000, 79131000, 79212000, 79212200, 79311000, 79311200, 79521000, 79800000, 79810000, 79811000, 79820000, 79821000

3)Quantity or scope
.
Estimated value excluding VAT:
Range: between 69 000 000 and 118 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Tenderers who bid for Lot 1 will not be eligible to bid for Lot 2.
Lot No: 2 Lot title: Lot 2 – Print Estate Audit and Advisory Services (itt_1110)
1)Short description
The provision of independent print estate audit services.
There will be a maximum of 6 suppliers invited to participate in Lot 2.
2)Common procurement vocabulary (CPV)

72228000, 79212000, 79212200, 79311000, 79311200

3)Quantity or scope
.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Tenderers who bid for Lot 2 will not be eligible to bid for Lot 1.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per the tender documentation. Candidates may be excluded in accordance with Regulation 23 of the Public Contracts (Scotland) Regulations 2012.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per the tender documentation.
There is a minimum requirement to provide office equipment which meets the minimum technical specification, as detailed in the tender documentation, for the duration of the Framework Agreement.
Minimum level(s) of standards possibly required:
As per the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: No electronic auction will be held to determine the economic operators to be party to the framework agreement. Electronic auctions may be held by participating contracting authorities to award specific contracts under the framework agreement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SP-12-008
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.2.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
14.2.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 15.2.2013 – 10:00
Place:

F Spur, Saughton House, Broomhouse Drive, Edinburgh, EH11 3XD.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
To access the tender/PQQ documents for this contract notice, please click on the attached link. This will take you to the tender module within Public Contracts Scotland. This will allow you to access and respond to the contract opportunity in a secure environment. Note: if you do not have a password for the tender module then you will be asked to apply for a login.
https://www.publictendersscotland.publiccontractscotland.gov.uk/

If you are unable to meet this requirement for any reason, please contact the contracting authority as soon as possible (and in any case at least 7 days prior to the tender deadline).
(SC Ref:244100).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.11.2012

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