National Framework for Supply of Frozen Food in Wales

National Framework for Supply of Frozen Food in Wales

National Procurement Service Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals and Frozen Soup.

United Kingdom-Caerphilly: Prepared meals

2016/S 061-102575

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UNITED KINGDOM
E-mail: npsfood@wales.gsi.gov.uk
NUTS code: UKLInternet address(es):Main address: http://npswales.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NPS Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals and Frozen Soup.

Reference number: NPS-FOOD-0038-15

II.1.2)Main CPV code

15894200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals, Frozen Soup and Frozen Side Dishes to the public sector in Wales.

Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education.

Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Charities.

Further information on NPS can be accessed from the link below: http://npswales.gov.uk/

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=42830

II.1.5)Estimated total value

Value excluding VAT: 14 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 NPS Supply of Frozen plated meals is split into 4 zones. Zone 1 North Wales, Zone 2 Mid Wales, Zone 3 South West Wales and Zone 4 South East Wales

Lot No: 1

II.2.2)Additional CPV code(s)

15894200
15896000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Frozen Plated Meals to the public sector in Wales. Lot 1 is split into 4 zones as follows: Zone 1 North Wales, Zone 2 Mid Wales, Zone 3 South West Wales and Zone 4 South East Wales — Full details can be found in the Invitation to tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

II.2)Description

II.2.1)Title:

NPS Supply of Frozen Texture Modified Meals

Lot No: 2

II.2.2)Additional CPV code(s)

15894220
15894200
15896000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Frozen Texture Modified Meals to the public sector in Wales — Full details can be found in the Invitation to tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

II.2)Description

II.2.1)Title:

NPS Supply of Single and Multi Portion Frozen Plated Meals

Lot No: 4

II.2.2)Additional CPV code(s)

15894200
15896000
15331170

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Single and Multi Portion Frozen Plated Meals to the public sector in Wales — Full details can be found in the Invitation to tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

II.2)Description

II.2.1)Title:

NPS Supply of Frozen Soup

Lot No: 3

II.2.2)Additional CPV code(s)

15891400
15896000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Frozen Soup to the public sector in Wales — Full details can be found in the Invitation to tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

II.2)Description

II.2.1)Title:

NPS Supply of Frozen Side Dishes

Lot No: 5

II.2.2)Additional CPV code(s)

15896000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Frozen Side Dishes to the public sector in Wales — Full details can be found in the Invitation to tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension — no guarantee can be provided on how this will be split by Organisation or by Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 31
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 131-240297

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/04/2016
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/04/2016
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The Option to extend will be considered towards the end of the 2nd year of the Agreement. There is an option to extend by up to a further 2 12-month periods. The replacement OJEU notice will be placed 3-6 months prior to the conclusion of the current agreement.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The agreement will be available for use by NPS Member Organisations, Schools and Educational Establishments,Town and Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC and Voluntary Organisations within the City and County Boundaries of Wales and any Welsh Public Sector organisations that aren’t named above, but become NPS members during the term of the agreement.

Further details of organisations that can utilise this framework can be found in the contract documentation.

The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk

— On registering on the Platform the Super User will select a username and will receive a password;

— The Password will be sent to the e-mail address specified in the User Details section;

— Please log-in to the Platform by entering your Username and Password;

— Registration should only be performed once for each Organisation. If you think someone in your Organisation may have registered on this Platform then you must not register again;

— Contact the help desk immediately if you are unable to contact the Super User.

How to Find the ITT:

— Once logged in you must click on ‘ITTs Open to all Suppliers’;

— The etender references for this framework are:

— Project_33147.

Please note that all suppliers will need to complete the Qualification and Technical itt_53826 — NPS Frozen Plated Meals, Frozen Texture Modified Meals and Frozen Soup (Qualification and Technical) and submit your response.

In addition you will need to complete and submit your Commercial Response for each Lot you are interested in tendering for from the following:

— itt_53839 — (Lot 1 — Supply of Frozen Plated Meals);

— itt_53850 — (Lot 2 — Supply of Frozen Texture Modified Meals);

— itt_53863 — (Lot 3 — Supply of Frozen Soup);

— itt_53865 — (Lot 4 — Supply of Single and Multi Portion Frozen Plated Meals);

— itt_53866 — (Lot 5 — Supply of Frozen Side Dishes);

— Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

If you have any queries regarding the requirements please message using the e-tenderwales message portal.

If you are seeking help on using the etenderwales system please email the bravo solutions help desk athelp@bravosolution.co.uk or +44 8003684852.

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from this tender or any non award of this framework.

(WA Ref:42830).

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are.

Community Benefits will be a Non-Core requirement and will not form part of the evaluation criteria. However, submission of a Non-Core Community Benefits proposal will be a condition of a compliant bid.

VI.4)Procedures for review

VI.4.1)Review body

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UNITED KINGDOM
Telephone: +44 3007900170Internet address:http://npswales.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/03/2016

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