National Framework for Supply of Tablet Computers

National Framework for Supply of Tablet Computers

Added Value Portal Limited, on behalf of Harrogate Grammar School Academy Trust wishes to appoint a number of suppliers on a framework agreement for the supply, installation, maintenance and support of Mobile Learning Devices and Solutions.

United Kingdom-Harrogate: Tablet computer

2014/S 159-285694

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harrogate Grammar School
Arthurs Avenue
Contact point(s): The Contract Manager
HG2 0DZ Harrogate
UNITED KINGDOM
Telephone: +44 7801589490
E-mail: tenders@addedvalueportal.co.uk

Internet address(es):

Electronic access to information: http://www.pagabo.co.uk/tenders/AVP-HGS-1003

Electronic submission of tenders and requests to participate: http://www.pagabo.co.uk/tenders/AVP-HGS-1003

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National framework for mobile learning devices and solutions.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Added Value Portal Limited, on behalf of Harrogate Grammar School Academy Trust wishes to appoint a number of suppliers on a framework agreement for the supply, installation, maintenance and support of Mobile Learning Devices and Solutions. The framework agreement will be open for the use of all UK Public Sector Bodies to include but not limited to he Science and Technology Facilities Council, The Medical Research Council, The Engineering and Physical Sciences Research Council, The Economic and Social Research Council, The Natural Environment Research Council, The Arts and Humanities Research Council, The Biotechnology and Biological Sciences Research Council, The UKSBS Ltd, Central Government Departments and their Agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Voluntary Sector Charities, and/or other private organisations acting as managing agents or procuring on behalf of these UK bodies. (see section VI.3, Additional Information).
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-285768

Local Authorities

www.openlylocal.com/councils/all

www.ubico.co.uk (Agent acting on behalf of Cheltenham Borough Council)

National Parks Authorities

http://www.nationalparks.gov.uk/

Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools

http://www.education.gov.uk/edubase/home.xhtml

Police Forces in the United Kingdom

http://www.police.uk/?view=force_sites

Fire and Rescue Services in the United Kingdom

http://www.fireservice.co.uk/information/ukfrs

NHS Bodies England

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK

http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services/

Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom

http://www.charity-commission.gov.uk/

http://www.oscr.org.uk/

http://www.charitycommissionni.org.uk/

Citizens Advice in the United Kingdom

http://www.citizensadvice.org.uk/index/getadvice.htm

www.cas.org.uk

http://www.citizensadvice.co.uk/

Scottish Government

http://www.scotland.gov.uk/Home

Scottish Parliament

http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities

http://www.scotland.gov.uk/About/Government/councils

http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx

Scottish Agencies, NDPBs

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies

http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards

Scottish Further and Higher Education Bodies

www.apuc-scot.ac.uk

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police

http://www.scottish.police.uk/

Scottish Housing Associations

http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office

http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html

Registered Social Landlords (Housing Associations) – Scotland

http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Schools
Primary Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search

Secondary Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search

Special Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search

Welsh Public Bodies
National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities, and all bodies covered by:

http://www.assemblywales.org/abthome/abt-links.htm

http://new.wales.gov.uk/about/civilservice/directorates/?lang=en

Schools

http://wales.gov.uk/topics/statistics/about/reference/schooladdress

Universities

http://www.wales.com/en/content/cms/english/study/wales_universities/wales_universities.aspx

FE Colleges

http://www.collegeswales.ac.uk/en-GB/wales_colleges-42.aspx

Welsh Government Sponsored Bodies

http://wales.gov.uk/about/recruitment/ouropportunities/publicapps/pubb

NHS Wales

http://www.wales.nhs.uk/ourservices/directory

http://www.sell2wales.gov.uk/Authority/Resources/Resources_Download.aspx?id=15326

Social Care Wales

http://www.wlga.gov.uk/authorities.

NI Public Bodies
Northern Ireland Government Departments

http://www.northernireland.gov.uk/gov.htm

Northern Ireland Public Sector Bodies and Local Authorities

http://www.northernireland.gov.uk/az2.htm

Schools in Northern Ireland

http://www.deni.gov.uk/index/facts-and-figures-new/education-statistics/32_statistics_and_research-numbersofschoolsandpupils_pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_research-school_enrolment_1112.htm

Universities in Northern Ireland

http://www.deni.gov.uk/links.htm

Health and Social care in Northern Ireland

http://www.hscni.net/index.php?link=hospitals

http://www.hscni.net/index.php?link=boards

http://www.hscni.net/index.php?link=agencies

http://www.hscni.net/index.php?link=councils

Northern Ireland Housing Associations

http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact

Police Service of Northern Ireland

http://www.psni.police.uk/index.htm

The National Citizen Service (NCS)

https://www.ncsyes.co.uk/contact

Post Office Ltd
Public Health England
Natural Resource Wales

www.gov.co.uk

NDPBs
Fire and Rescue Services in the United Kingdom

http://www.nhs.uk/NHSEngland/thenhs/about/Pages/authoritiesandtrusts.aspx

http://www.wao.gov.uk/reportsandpublications/nationalreports.asp

The framework agreement will be established for a period of 3 years, with the option to extend for a further period of up to 1 year, based on satisfactory performance.

II.1.6)Common procurement vocabulary (CPV)

3021320030213000302131003021350030237270

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Agreement will be divided into Lots (as listed below) and Tendering Organisations may submit proposals for one or more Lots.
Lot 1 – Mobile Learning Devices
This lot will include the supply, maintenance and support of Tablets, E-book Readers and Laptops along with a number of optional upgrades.
Supported both in terms of maintenance of the installed technology and systems and continual on-going support by accredited engineers. The framework agreement will support and include innovation and incorporate new ideas within scope of the requirement as deemed necessary.
All prices will be based on individual sites undertaking a further competition of their exact requirements. This will be undertaken between those framework suppliers in each relevant lot.
It is anticipated that following a further competition event the appointed Contractor will be fixed for a period of time to allow standardisation, continuity of supply, service and warranties.
Lot 2 – Mobile Charging Units
This lot will include a number of Mobile charging units required for Mobile Learning Devices.
It is anticipated that mobile charging units all be called off from a list price.
Lot 3 – Parental Contribution Software
This lot is for Tendering Organisations who have software available for the management of parental contributions. The areas that the software should cover include the following:-
— Internet based,
— Collection of parent donations,
— Device asset management,
— Serial number tracking,
— Handling of insurance and warranty claims,
— Varying purchasing options,
— Based on a per device basis,
— Compatible with HMRC Gift Aid rules where applicable.
Solution based provision based on a cost per user device.
Lot 4 — Protective Cases
This lot is for the supply of protective cases for Tablets and Electronic Books.
It is anticipated that between 3 and 5 Contractors will be selected onto the Framework Agreement per lot to a potential maximum of 20 Contractors. This will be limited to a maximum of the top 5 ranked percentage gained by Tendering Organisations per lot area.
Further competitions will be conducted where the value of a single project is deemed to be £5,001 and above or where specific items are not detailed within the call off items but are within the scope of the framework. Requirements £5,000 and below will be called off against prices provided by winning Tendering Organisations.

Tender Documents are available through the following link http://www.pagabo.co.uk/tenders/AVP-HGS-1003

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be for an initial 3 years with a review after the third year to extend for a further 1 year based on satisfactory performance 36 months +12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Mobile Learning Devices

1)Short description

This lot will include the supply, maintenance and support of Tablets, E-book Readers and Laptops along with a number of optional upgrades.
Supported both in terms of maintenance of the installed technology and systems and continual on-going support by accredited engineers. The framework agreement will support and include innovation and incorporate new ideas within scope of the requirement as deemed necessary.
All prices will be based on individual sites undertaking a further competition of their exact requirements. This will be undertaken between those framework suppliers in each relevant lot.
It is anticipated that following a further competition event the appointed Contractor will be fixed for a period of time to allow standardisation, continuity of supply, service and warranties.

2)Common procurement vocabulary (CPV)

3021320030213000302131003021350030237270

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Mobile Charging Units

1)Short description

This lot will include a number of Mobile charging units required for Mobile Learning Devices.
It is anticipated that mobile charging units all be called off from a list price.

2)Common procurement vocabulary (CPV)

3021320030213000302131003021350030237270

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Parental Contribution Software

1)Short description

This lot is for Tendering Organisations who have software available for the management of parental contributions. The areas that the software should cover include the following:
— Internet based,
— Collection of parent donations,
— Device asset management,
— Serial number tracking,
— Handling of insurance and warranty claims,
— Varying purchasing options,
— Based on a per device basis,
— Compatible with HMRC Gift Aid rules where applicable.
Solution based provision based on a cost per user device.

2)Common procurement vocabulary (CPV)

3021320030213000302131003021350030237270

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Protective Cases

1)Short description

This lot is for the supply of protective cases for Tablets, Electronic Books and Laptops.

2)Common procurement vocabulary (CPV)

3021320030213000302131003021350030237270

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Invitation to Tender documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AVP-HGS-1003

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.9.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.9.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Harrogate Grammar School Academy Trust
Arthurs Avenue
HG2 0DZ Harrogate
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Harrogate Grammar School Trust as a body governed by public law will incorporate a minimum of 10 calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Added Value Portal Limited
10 – 14 Melton Enterprise Park
HU14 3RS Melton
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

19.8.2014

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