National Gallery Events Framework (Approved Supplier List)

National Gallery Events Framework (Approved Supplier List)

Inclusion on the framework leads to inclusion on approved supplier list for third parties hosting events at the Gallery.

Multiple Lots.

United Kingdom-London: Event services

2017/S 216-449379

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The National Gallery
Trafalgar Square
London
WC2N 5DN
United Kingdom
Telephone: +44 2077475823
E-mail: contracting@ng-london.org.uk
NUTS code: UKI32
Internet address(es):Main address: www.nationalgallery.org.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./JY6S796698
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./JY6S796698
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

National Gallery Events Framework.

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of various events services for events held at the National Gallery. Inclusion on the framework leads to inclusion on approved supplier list for third parties hosting events at the Gallery.

II.1.5)Estimated total value

Value excluding VAT: 10 278 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Catering

Lot No: One

II.2.2)Additional CPV code(s)

55520000

II.2.3)Place of performance

NUTS code: UKI32
Main site or place of performance:

Westminster.

II.2.4)Description of the procurement:

Provision of event catering services to the National Gallery.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 054 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018
End: 30/04/2022
This contract is subject to renewal: yes
Description of renewals:

Renewal at expiry of the framework.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 20
Objective criteria for choosing the limited number of candidates:

As set out in the selection questionnaire process.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.

II.2)Description

II.2.1)Title:

Floristry

Lot No: Two

II.2.2)Additional CPV code(s)

77330000

II.2.3)Place of performance

NUTS code: UKI32
Main site or place of performance:

Westminster.

II.2.4)Description of the procurement:

Provision of event floristry services to the Gallery and venue hire clients.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 388 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018
End: 30/04/2022
This contract is subject to renewal: yes
Description of renewals:

Renewal at expiry of the framework.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10
Objective criteria for choosing the limited number of candidates:

As set out in selection questionnaire.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.

II.2)Description

II.2.1)Title:

Photography and Filmography

Lot No: Three

II.2.2)Additional CPV code(s)

79961000

II.2.3)Place of performance

NUTS code: UKI32
Main site or place of performance:

Westminster.

II.2.4)Description of the procurement:

Provision of event photography and filming services to the Gallery and venue hire clients.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 58 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018
End: 30/04/2022
This contract is subject to renewal: yes
Description of renewals:

Renewal at expiry of the framework.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 8

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.

II.2)Description

II.2.1)Title:

Furniture and Décor

Lot No: Four

II.2.2)Additional CPV code(s)

39150000

II.2.3)Place of performance

NUTS code: UKI32
Main site or place of performance:

Westminster.

II.2.4)Description of the procurement:

Provision of event furniture and décor services to the Gallery and venue hire clients.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018
End: 30/04/2022
This contract is subject to renewal: yes
Description of renewals:

Renewal at expiry of the framework.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 8

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of this Lot includes revenue from 3 different customer streams, and is before a commission levy is applied.

II.2)Description

II.2.1)Title:

Production

Lot No: Five

II.2.2)Additional CPV code(s)

51313000
31527260

II.2.3)Place of performance

NUTS code: UKI32
Main site or place of performance:

Westminster.

II.2.4)Description of the procurement:

Provision of event production services to the Gallery and venue hire clients.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 560 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018
End: 30/04/2022
This contract is subject to renewal: yes
Description of renewals:

Renewal at expiry of the framework.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.

II.2)Description

II.2.1)Title:

Entertainment and Experiences

Lot No: Six

II.2.2)Additional CPV code(s)

92300000

II.2.3)Place of performance

NUTS code: UKI32
Main site or place of performance:

Westminster.

II.2.4)Description of the procurement:

Provision of event entertainment services and experiences to the Gallery and venue hire clients.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 193 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018
End: 30/04/2022
This contract is subject to renewal: yes
Description of renewals:

Renewal at expiry of the framework.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/12/2017
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./JY6S796698

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/JY6S796698

GO Reference: GO-2017119-PRO-11363728.

VI.4)Procedures for review

VI.4.1)Review body

The National Gallery
Trafalgar Square
London
WC2N 5DN
United Kingdom
Telephone: +44 2077475823
E-mail: contracting@ng-london.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/11/2017

 

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