National Gallery Fine Art Transportation Framework

National Gallery Fine Art Transportation Framework

The Galleries require fine art transport agents to provide all services associated with the transportation of works of art between various sites.

United Kingdom-London: Transport agency services

2017/S 232-483907

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The National Gallery
Trafalgar Square
London
WC2N 5DN
United Kingdom
Telephone: +44 2077475823
E-mail: contracting@ng-london.org.uk
NUTS code: UKI32Internet address(es):Main address: www.nationalgallery.org.uk

I.1)Name and addresses

The National Portrait Gallery
St Martin’s Place
London
WC2H 0HE
United Kingdom
E-mail: contracting@ng-london.org.uk
NUTS code: UKI32Internet address(es):Main address: https://www.npg.org.uk/

I.1)Name and addresses

Historic Royal Palaces
Hampton Court Palace
East Molesey
KT8 9AU
United Kingdom
E-mail: contracting@ng-london.org.uk
NUTS code: UKIInternet address(es):Main address: https://www.hrp.org.uk/

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Transport-agency-services./VWVP87R2UN
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-London:-Transport-agency-services./VWVP87R2UN
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fine Art Transportation Framework.

II.1.2)Main CPV code

63520000 – ME04

II.1.3)Type of contract

Services

II.1.4)Short description:

The Galleries require fine art transport agents to provide all services associated with the transportation of works of art between various sites. Works of art may be from the permanent collections of the Galleries or may be borrowed from other institutions, organisations and private individuals. Most movements of Objects are within the UK and mainland Europe but all regions of the world can be included.

The Galleries have categorized their transportation requirements into three Lots, which increase increase in complexity.

The Galleries are committed to ensuring that the works of art in the collections and the cultural objects it borrows are handled, transported, stored and displayed in the safest and most appropriate ways possible, and the successful suppliers shall be able to demonstrate understanding and experience of the handling and transportation of high value fine art objects.

II.1.5)Estimated total value

Value excluding VAT: 5 590 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Land Transportation in UK and Ireland

Lot No: One

II.2.2)Additional CPV code(s)

60100000

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

Transport arrangements involving road transportation only. This may be for simple point-to-point transportation, transportation between different Gallery sites, or a small exhibition. Objects will be sourced and transported by road within UK & Ireland only; transportation shall involve some planning and scheduling considerations.

The Galleries expect the Contractor to have expertise in co-ordinating the transport of Objects, scheduling with small-scale projects and provide a range of technical services for museums nationally and to have knowledge of security measures and institutional and private Lenders.

The Galleries will appoint 5 — 7 suppliers to this Lot who meet the requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 795 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

Following expiry of the agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial contract period is for two years, options to extend to a maximum four years.

Note that the values are calculated for the maximum four year period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

UK & International Transportation

Lot No: Two

II.2.2)Additional CPV code(s)

60100000 – ME04
60400000 – ME04

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

LONDON.

II.2.4)Description of the procurement:

Transport arrangements involving road, sea or airfreight for small one-off or exhibition projects such as international loans involving months of detailed advanced planning, security measures and some scheduling considerations.

The Galleries require the Contractor to have expertise in co-ordinating the transport for UK and international loans and exhibitions of Objects; and to provide a range of technical services for museums both nationally and internationally; and to have knowledge of institutional and private Lenders; and experience arranging supervised airfreight and occasional coordination of accompanying lender couriers.

The Contractor shall have the expertise, authorisations and guarantees required to deal with the temporary or permanent import and export of Objects which may be for temporary exhibition, for long loan, study or acquisition, and the Contractor should have knowledge of Customs and export licensing procedures.

The Contractor shall act as a Regulated Agent and shall ensure full compliance with the requirements of the Regulated Agent and Known Consignor Schemes.

The Galleries will appoint 3 — 4 suppliers to this Lot who meet the requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 025 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

Following expiry of the agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial contract period is for two years, options to extend to a maximum 4 years.

Note that the values are calculated for the maximum 4 year period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Complex International Transportation

Lot No: Three

II.2.2)Additional CPV code(s)

60100000 – ME04
60400000 – ME04

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London.

II.2.4)Description of the procurement:

Transport arrangements involving road, sea or airfreight for major multi-lender international exhibitions (typically involving a high number of couriers) including exhibition tours or high-profile projects involving many months of detailed advanced planning, security measures, requirements set out by institutional lenders and skillful orchestration of scheduling considerations.

The Galleries require the Contractor to have substantial expertise in co-ordinating the transport for major international loans, complex exhibitions with numerous Objects; and to provide highly skilled technical services, experienced coordination and technical staff,; and be well resourced for the scope of work with museums both nationally and internationally; and to have extensive knowledge of institutional and private Lenders; and substantial experience arranging supervised airfreight and extensive coordination of large numbers of accompanying lender couriers.

The Contractor shall have the expertise, authorisations and guarantees required to deal with the temporary or permanent import and export of Objects which may be for temporary exhibition, for long loan, study or acquisition, and the Contractor should have extensive knowledge of Customs and export licensing procedures.

The Contractor shall act as a Regulated Agent and shall ensure full compliance with the requirements of the Regulated Agent and Known Consignor Schemes.

The Galleries will appoint 3 suppliers to this Lot who meet the requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 770 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

Following expiry of the agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial contract period is for two years, options to extend to a maximum 4 years.

Note that the values are calculated for the maximum 4 year period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Suppliers must be able to conform to the UK Government Indemnity Scheme provisions.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/02/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Before expiry of framework.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Transport-agency-services./VWVP87R2UN

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/VWVP87R2UN

GO Reference: GO-20171130-PRO-11492638.

VI.4)Procedures for review

VI.4.1)Review body

The National Gallery
Trafalgar Square, London
London
WC2N 5DN
United Kingdom
Telephone: +44 2077475823
E-mail: contracting@ng-london.org.ukInternet address:www.nationalgallery.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/11/2017

 

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