National Gamete Donation Service – Department of Health
The Department of Health is looking to award a contract to an organisation to carry out both the promotion of gamete donation and the running of the voluntary contact register.
United Kingdom-London: Health services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department Of Health
Skipton House, 80 London Road
For the attention of: Paul Eagleton
SE1 6LH London
General address of the contracting authority: https://www.gov.uk/government/organisations/department-of-health
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement
Electronic access to information: https://www.gov.uk/government/organisations/department-of-health/about/procurement
Electronic submission of tenders and requests to participate: https://www.gov.uk/government/organisations/department-of-health/about/procurement
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The key policy objectives are:
(i) The support and promotion of gamete donation to help address a significant shortage of sperm and egg donors for people seeking infertility treatment and
(ii) Enabling a voluntary contact register to continue to operate for pre 1991 donor conceived people and their donors.
The service provider will be expected to provide the following outputs:
— Provide support, high quality information and advice to gamete donors and recipients, both potential and actual, on issues relating to infertility treatment involving the use of donated eggs, sperm and embryos;
— Liaise with clinics, professionals and professional bodies to improve the donor experience, which will encourage the recruitment and retention of egg, sperm and embryo donors; this can be kite marked through the development of ‘donor centres of excellence’;
— Manage the Voluntary Contact Register linking donors, people conceived by donation and their siblings, with a view to increasing the number of registrants and thus increase the chances of matching, and provide information and signposting as appropriate;
— Work with media, social networking and other relevant parties to raise public awareness of the shortage of sperm, egg and embryo in an effort to alleviate, and ultimately eradicate that shortage.
The contracting authority/Department of health reserves the right to discontinue the tendering process at any time and not award the contract.
This procurement is being procured as a Part B Service.
II.1.6)Common procurement vocabulary (CPV)
85100000, 85312310, 85312320, 85312300, 85140000, 79342200, 48610000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 170 000 and 190 000 GBP
II.2.2)Information about options
Description of these options: Initial 12 months Contract period with the option to extend for a further 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: See the procurement documentation for further details.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
See the procurement documentation for further details.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Potential Bidders should visit https://www.gov.uk/government/organisations/department-of-health/about/procurement to register on BMS and download instructions on how to respond to this opportunity.
The Authority reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. This procurement is being procured as a Part B Service.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) may apply to this procurement.
Transparency: Potential suppliers should note that, in accordance with the Government’s policies on transparency, DH intends to publish the the Invitation to Tender (ITT) document, subject to possible redactions at the discretion of DH. Further information on transparency can be found at:http://www.cabinetoffice.gov.uk/ The terms of the proposed Contract will also permit a contracting authority, awarding a Contract under this Contract, to publish the text of that Contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at:
(Note: The following link will take you to the guidance documentation for using the Department’s BMS system (etendering Portal)).
This procurement exercise will be completed via the Authority’s eTendering portal (BMS) and Potential Bidders wishing to be considered for this (or any other) Authority contract must submit their response via BMS. The BMS reference number for this exercise is 59738.
Instructions for Conditions of Participation.
All participants must complete an Invitation to Tender (ITT) which covers Economic and Financial capacity and Technical capacity. This procurement exercise will be conducted on the DH eTendering portal at: https://www.gov.uk/government/organisations/department-of-health/about/procurement
We call this system BMS (Business Management System).
Candidates wishing to be considered for this contract must register their details and download and complete an ITT through the DH eTendering portal (BMS).
Registration is a simple 1-step process;
The supplier must register as a company/organisation; then each employee who may undertake a tendering exercise must then register as an individual. Once this stage is completed, it is then possible to register an expression of interest for this tender.
Note: Standard BMS functionality will only acknowledge one recipient per supplier for each individual Tender. If you require the tender to be seen by multiple users we suggest using a centralised e-mail. If you require assistance, please contact the Supplier Help desk on +44 1132545777 email@example.com This help desk is available 10:00 to 16:00, Monday to Friday excluding Bank Holidays.
Log on instructions are as follows:
Stage 1 — New suppliers.
Those who have not previously contracted with DH will first need to ensure that their company details are registered in the system.
a) Go to the link above;
b) Click on ‘New Supplier’;
c) Complete and send the details in the automated e-mail that appears;
d) Within 3 working days, you will receive an e-mail with your login information; a unique username and password.
Note: Standard BMS functionality requires the registered e-mail address to function as individual’s username.
Once registered, candidates must express interest as follows.
b) Select ‘Login into BMS’;
c) Select sourcing supplier, then sourcing home page and enter Invitation to Tender (ITT) number 59738 in search field provided. Click on the number to access the documents, including instructions.
The services required are Part B services and the procurement will be conducted accordingly.
The contracting authority/Department of Health considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not the economic operator is an SME in selecting economic operators to submit tenders, participate in dialogue or negotiate or in assessing the most economically advantageous tender.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: