National Gamete Donation Service – Department of Health

National Gamete Donation Service – Department of Health

The Department of Health is looking to award a contract to an organisation to carry out both the promotion of gamete donation and the running of the voluntary contact register.

United Kingdom-London: Health services

2015/S 014-021219

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department Of Health
Skipton House, 80 London Road
For the attention of: Paul Eagleton
SE1 6LH London
UNITED KINGDOM
E-mail: supplier.helpdesk@dh.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/department-of-health

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement

Electronic access to information: https://www.gov.uk/government/organisations/department-of-health/about/procurement

Electronic submission of tenders and requests to participate: https://www.gov.uk/government/organisations/department-of-health/about/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National Gamete Donation Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Department of Health is looking to award a contract to an organisation to carry out both the promotion of gamete donation and the running of the voluntary contact register.
The key policy objectives are:
(i) The support and promotion of gamete donation to help address a significant shortage of sperm and egg donors for people seeking infertility treatment and
(ii) Enabling a voluntary contact register to continue to operate for pre 1991 donor conceived people and their donors.
The service provider will be expected to provide the following outputs:
— Provide support, high quality information and advice to gamete donors and recipients, both potential and actual, on issues relating to infertility treatment involving the use of donated eggs, sperm and embryos;
— Liaise with clinics, professionals and professional bodies to improve the donor experience, which will encourage the recruitment and retention of egg, sperm and embryo donors; this can be kite marked through the development of ‘donor centres of excellence’;
— Manage the Voluntary Contact Register linking donors, people conceived by donation and their siblings, with a view to increasing the number of registrants and thus increase the chances of matching, and provide information and signposting as appropriate;
— Work with media, social networking and other relevant parties to raise public awareness of the shortage of sperm, egg and embryo in an effort to alleviate, and ultimately eradicate that shortage.
The contracting authority/Department of health reserves the right to discontinue the tendering process at any time and not award the contract.
This procurement is being procured as a Part B Service.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85312310, 85312320, 85312300, 85140000, 79342200, 48610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

12 months with the option to extend the contract for an additional 12 months.
Estimated value excluding VAT:
Range: between 170 000 and 190 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial 12 months Contract period with the option to extend for a further 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company or other guarantees may be required in certain circumstances. See the procurement documentation for further details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See the invitation to tender for further details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See the procurement documentation for further details.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any Potential Bidder may be disqualified who has breached Regulation 23 of the Public Contract Regulations 2006.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See the procurement documentation for further details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the procurement documentation for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

4049 National Gamete Donation Services

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

of 9.12.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential Bidders should visit https://www.gov.uk/government/organisations/department-of-health/about/procurement to register on BMS and download instructions on how to respond to this opportunity.

The Authority reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. This procurement is being procured as a Part B Service.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) may apply to this procurement.

Transparency: Potential suppliers should note that, in accordance with the Government’s policies on transparency, DH intends to publish the the Invitation to Tender (ITT) document, subject to possible redactions at the discretion of DH. Further information on transparency can be found at:http://www.cabinetoffice.gov.uk/ The terms of the proposed Contract will also permit a contracting authority, awarding a Contract under this Contract, to publish the text of that Contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at:

http://www.cabinetoffice.gov.uk/resource-library/guidance-transparency

(Note: The following link will take you to the guidance documentation for using the Department’s BMS system (etendering Portal)).

https://www.gov.uk/government/organisations/department-of-health/about/procurement

This procurement exercise will be completed via the Authority’s eTendering portal (BMS) and Potential Bidders wishing to be considered for this (or any other) Authority contract must submit their response via BMS. The BMS reference number for this exercise is 59738.
Instructions for Conditions of Participation.

All participants must complete an Invitation to Tender (ITT) which covers Economic and Financial capacity and Technical capacity. This procurement exercise will be conducted on the DH eTendering portal at: https://www.gov.uk/government/organisations/department-of-health/about/procurement

We call this system BMS (Business Management System).
Candidates wishing to be considered for this contract must register their details and download and complete an ITT through the DH eTendering portal (BMS).
Registration is a simple 1-step process;
The supplier must register as a company/organisation; then each employee who may undertake a tendering exercise must then register as an individual. Once this stage is completed, it is then possible to register an expression of interest for this tender.

Note: Standard BMS functionality will only acknowledge one recipient per supplier for each individual Tender. If you require the tender to be seen by multiple users we suggest using a centralised e-mail. If you require assistance, please contact the Supplier Help desk on +44 1132545777 orsupplier.helpdesk@dh.gsi.gov.uk This help desk is available 10:00 to 16:00, Monday to Friday excluding Bank Holidays.

Log on instructions are as follows:
Stage 1 — New suppliers.
Those who have not previously contracted with DH will first need to ensure that their company details are registered in the system.
a) Go to the link above;
b) Click on ‘New Supplier’;
c) Complete and send the details in the automated e-mail that appears;
d) Within 3 working days, you will receive an e-mail with your login information; a unique username and password.
Note: Standard BMS functionality requires the registered e-mail address to function as individual’s username.
Post Registration.
Once registered, candidates must express interest as follows.

a) Go to the link https://www.gov.uk/government/organisations/department-of-health/about/procurement

b) Select ‘Login into BMS’;
c) Select sourcing supplier, then sourcing home page and enter Invitation to Tender (ITT) number 59738 in search field provided. Click on the number to access the documents, including instructions.
The services required are Part B services and the procurement will be conducted accordingly.
The contracting authority/Department of Health considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not the economic operator is an SME in selecting economic operators to submit tenders, participate in dialogue or negotiate or in assessing the most economically advantageous tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.1.2015

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