National Library of Wales Tender for Media Asset Management System

National Library of Wales Tender for Media Asset Management System

The National Library of Wales is seeking a solution to deliver 350 000 digitised video and sound items (160 TB) for viewing in four locations of a new Broadcast Archive.

United Kingdom-Ceredigion: Multimedia networks

2019/S 101-244020

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
United Kingdom
Contact person: Einion Gruffudd
Telephone: +44 1970632842
E-mail: eeg@llgc.org.uk
Fax: +44 1970615709
NUTS code: UKL
Internet address(es):Main address: www.llgc.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Other type: Welsh Government Sponsored Body

I.5)Main activity

Other activity: Library and Archive

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Media Asset Management and Discovery System

II.1.2)Main CPV code

32417000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The National Library of Wales is seeking a solution to deliver 350 000 digitised video and sound items (160 TB) for viewing in four locations of a new Broadcast Archive. 3 locations will have 10 terminals and a fourth location will have 30 terminals to search and view the archive.

The solution will also need to include a separate web service to display the metadata and a selection (1 500 items) of the material online and will need to integrate with NLW’s other systems and workflows.

This solution is for a part of a project funded by the National Lottery Heritage Fund.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Aberystwyth, Cardiff, Wrexham, Carmarthen.

II.2.4)Description of the procurement:

The National Library of Wales is seeking a solution to deliver 350 000 digitised video and sound items (160 TB) for viewing at four locations of a new Broadcast Archive. 3 locations will have 10 terminals and a fourth location will have 30 terminals to search and view the archive.

The solution will also need to include a separate web service to display the metadata and a selection (1 500 items) of the material online and will need to integrate with NLW’s other systems and workflows.

This solution is part of a project funded by the National Lottery Heritage fund, planned to start in August 2019.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality of submission / Weighting: 60
Cost criterion – Name: Cost of solution / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The cost of continuing the service for another 5 years after the project ends will be a consideration in this procurement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 070-164280

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/06/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/09/2019

IV.2.7)Conditions for opening of tenders

Date: 24/06/2019
Local time: 09:00
Place:

Aberystwyth.

Information about authorised persons and opening procedure:

NLW staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=92496

(WA Ref:92496).

VI.4)Procedures for review

VI.4.1)Review body

The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
United Kingdom
Telephone: +44 1970632800
Fax: +44 1970615709Internet address: www.llgc.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/05/2019

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