National Maritime Museum Exhibition Transport Framework

National Maritime Museum Exhibition Transport Framework

Framework Agreement for Packing, Transportation, Storage. Comprising 3 Lots.

United Kingdom-London: Museum-exhibition services

2016/S 060-101640

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Maritime Museum
Park Way, Greenwich
Contact point(s): Please refer to Complementary Information, Section VI.3 for contacts and email addresses for each LOT
SE10 9NF London
UNITED KINGDOM
Telephone: +44 2088584422
E-mail: cbirch@rmg.co.uk

Internet address(es):

General address of the contracting authority: www.RMG.co.uk

Address of the buyer profile: Park Way, Greenwich

Electronic access to information: www.rmg.co.uk/PQandattachments

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: national museum

I.3)Main activity

Recreation, culture and religion
Education
Other: museum

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Packing, Transportation, Storage. Comprising 3 Lots. High Value Historic Artefacts and Standard Objects. The Pre-qualification Documentation and scope of services may be obtained at www.rmg.co.uk/PQandattachments

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 900 000 GBP
Frequency and value of the contracts to be awarded: Lot1 annually Lots 2 and 3 more frequently.

II.1.5)Short description of the contract or purchase(s)

Museum-exhibition services.
i.Lot 1. Exhibition specific (both permanent and temporary, UK and international).
ii.Lot 2 Inter site (none Exhibition) packing and transportation within UK between NMM’s domestic and commercial sites.
iii.Lot 3 Turnkey Exhibitions (UK and Overseas) and Inter Site packing and transportation (UK), all for standard items, namely not for museum collections (namely no fine art or historical artefacts).

II.1.6)Common procurement vocabulary (CPV)

92521100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1. Exhibition specific (both permanent and temporary, UK and international).
Lot 2. Inter site (none Exhibition) packing and transportation within UK.
Lot 3. Turnkey Exhibitions (UK and Overseas) and Inter Site packing and transportation (UK), not for museum collections (i.e. no fine art or historical artefacts).
Estimated value excluding VAT: 900 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: High Value Artefacts for Exhibitions (Permanent and Temporary, UK and International)

1)Short description

Exhibition specific (both permanent and temporary, UK and international). To undertake and co-ordinate the complete logistics operation for highly valuable and fragile historic artefacts belonging to and on loan to the National Maritime Museum.

2)Common procurement vocabulary (CPV)

92521100

3)Quantity or scope

Shall include (a) inward and outward transportation (collections and returns to lenders); (b) provision of crates and transit containers where required; (c) assistance with packing where required; (d) storage of crates and transit containers; (e) liaising with overseas agents and customs, and organising freighter consignments; (f) organising courier travel and accommodation; (g) installation and de-installation of objects on site.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Firms may to apply to pre-qualify for any number of Lots.

Lot No: 2 Lot title: High Value Artefacts Inter-site UK Based None Exhibition)

1)Short description

Inter site (none Exhibition) packing and transportation within UK. To undertake and coordinate the complete logistics operations for highly valuable and fragile historic artefacts belonging to the National Maritime Museum and loans to the National Maritime Museum.

2)Common procurement vocabulary (CPV)

92521000, 92521100

3)Quantity or scope

The packing, transportation and storage for highly valuable and fragile historic between the National Maritime Museum’s domestic sites and commercial sites within the UK and shall include (a) collection; (b) provision of crates and transit containers where required; (c) assistance with packing where required; (d) storage of crates and transit containers; (e) transportation; (g) temporary storage where required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Standard Objects (No Fine Art or Historic Artefacts)

1)Short description

The packing, transportation and storage of standard objects for (i)Turn-key Touring Exhibitions in UK and Overseas; (ii) Inter- site UK Based- between NMM’s domestic sites in the UK.

2)Common procurement vocabulary (CPV)

92521000

3)Quantity or scope

The packing, transportation and storage of items that shall typically consist of modular set-works, props, light boxes, graphic panels, audio visual equipment, reproduction photographs, warehouse fittings and fixtures, pieces of machinery and racking.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly basis by electronic transfer within 30 days of receipt of invoice for services undertaken in preceding month.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Pre-qualification document which, together with the scope of services can be accessed at www.rmg.co.uk/PQandattachments

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-qualification document which, together with the scope of services, can be accessed at www.rmg.co.uk/PQandattachments

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-qualification document which, together with the scope of services can be accessed at www.rmg.co.uk/PQandattachments

Minimum level(s) of standards possibly required: See Pre-qualification document which, together with the scope of services can be accessed atwww.rmg.co.uk/PQandattachments

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

See Pre-qualification document which, together with the scope of services can be accessed at www.rmg.co.uk/PQandattachments

Minimum level(s) of standards possibly required:

See Pre-qualification document which, together with the scope of services can be accessed at www.rmg.co.uk/PQandattachments

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See Pre-qualification document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Framework CB1

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Contact details as follows:
Lot 1- Laura Eades (Mon- Wed, email: leades@rmg.co.uk ; Lisa Evans (Wed- Fri), email: levans@rmg.co.uk

Lot 2- Jane Wilson, email jwilson@rmg.co.uk

Lot 3: Matthew Lawrence, email: mlawrence@rmg.co.uk ; Rhian Alexander, email ralexander@rmg.co.uk

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of applicants/tenderers will be based solely on the criteria set out in the pre-qualification or tender documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Museum-exhibition-services./38589Y836H

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/38589Y836H

GO Reference: GO-2016322-PRO-7957893.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.3.2016

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