National Procurement Service Vehicle Hire II Framework

NPS wish to establish an All Wales Framework Agreement on behalf of the Welsh Public Sector.

United Kingdom-Caerphilly: Motor vehicles

2017/S 040-073091

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
United Kingdom
Telephone: +44 3007900170
E-mail: NPSFleet@wales.gsi.gov.uk
NUTS code: UKL

Internet address(es):Main address: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.etenderwales.bravosolution.co.uk/

Additional information can be obtained from another address:

Additional information can be accessed via the etenderwales portal
N/A
United Kingdom
E-mail: NPSFleet@wales.gsi.gov.uk
NUTS code: UKL

Internet address(es):Main address: http://www.etenderwales.bravosolution.co.uk/

Tenders or requests to participate must be submitted electronically via:http://www.etenderwales.bravosolution.co.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: central purchasing body

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NPS Vehicle Hire II Framework.

Reference number: NPS-FT-0048-15

II.1.2)Main CPV code

34100000

II.1.3)Type of contract

Services

II.1.4)Short description:

NPS wish to establish an All Wales Framework Agreement on behalf of the Welsh Public Sector (WPS). The framework agreement will cover the provision of hire for Cars, LCVs (under 3.5T GVW) and Specialist Vehicles (over 3.5T GVW) which will be made available to all NPS Customer organisations and will be a ‘one stop shop’ for all WPS Vehicle Hire requirements.

II.1.5)Estimated total value

Value excluding VAT: 60 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Cars

Lot No: 1

II.2.2)Additional CPV code(s)

34110000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Type of Vehicles Used:

Lot 1 covers the requirement for cars and will cover (but not limited to):

— Small compact;

— Medium estate/hatchback;

— Large estate/hatchback;

— MPV (up to 8 passenger seats);

— Hybrid/electric.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

With an option to extend the agreement for a further period of up to 24 months in multiples not exceeding 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: Grant funding may become available to a Participating Organisation in the future in which event this information will be made available to the Economic Operator

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Light Commercial Vehicles (below 3.5T GVW)

Lot No: 2

II.2.2)Additional CPV code(s)

34136000

34130000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Lot 2 covers the requirement for LCVs (below 3.5T GVW) and will cover (but not limited to):

— Small Van;

— Panel Van (Small, Medium, Large, Extra Large);

— Cube Van (Small, Medium, Large);

— 3.5T Tippers (Single Cab, Crew Cab, Tail lift, caged);

— Luton with and without tail lift;

— 3.5T Drop-side with and without tail lift;

— 4×4 with the ability to tow up to 3.5 Tonnes laden weight;

— Mini buses (up to 12 passenger seats);

— Mini buses (13 – 17 passenger seats).

Please note within the above vehicle types Hybrid/electric vehicles may be requested by customers at further competition.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

With an option to extend the agreement for a further period of up to 24 months in multiples not exceeding 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: Grant funding may become available to a Participating Organisation in the future in which event this information will be made available to the Economic Operator

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Specialist Vehicles (above 3.5T GVW)

Lot No: 3

II.2.2)Additional CPV code(s)

34114000

34130000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Lot 3 will be split into nine vehicle types, as follows:

— Cargo and haulage vehicles including tractor units and trailers;

— Tippers;

— Welfare / Minibuses;

— Gulley Emptiers / Jetters;

— Sweepers;

— Waste Collection Vehicles;

— Street Lighting Hoists / Tower Vehicles;

— Winter Maintenance Vehicles;

— Miscellaneous Vehicles.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

With an option to extend the agreement for a further period of up to 24 months in multiples not exceeding 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: Grant funding may become available to a Participating Organisation in the future in which event this information will be made available to the Economic Operator

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 212-386114

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/03/2017

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 24/03/2017

Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

24 months if extension period is not utilised.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Over 73 public sector organisations in Wales have committed to the NPS in principle, including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education.

In accordance with Regulation 33(5) of the Public Contracts Regulations 2015, these procedures (i.e. the procedures for awarding call-off contracts under the framework) may be applied only between the contracting authorities clearly identified in the link below and the tender documentation.

http://gov.wales/docs/nps/Named-NPS-customers-OJEU-6th-September-2016.pdf

A copy of this list has been recorded at the time that this notice was published to ensure compliance with the requirements of the Public Contracts Regulations 2015.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this framework.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=62388

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As detailed in the Tender documentation

(WA Ref: 62388)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
United Kingdom
Telephone: +44 3007900170Internet address:http://npswales.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/02/2017

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