National Stakeholder Engagement and Related Services for Environment Agency

National Stakeholder Engagement and Related Services for Environment Agency

The contract is to secure experienced engagement professionals to provide support to Environment Agency employees involved in working with stakeholders. In some cases we will want our contractors to fulfil the role of independent facilitator.

UK-Bristol: stakeholders representation services

2012/S 146-244162

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Horizon House, Deanery Road
Contact point(s): Steph Galliford
For the attention of: Steph Galliford
BS1 5AH Bristol
UNITED KINGDOM
Telephone: +44 1179344386
E-mail: steph.galliford@environment-agency.gov.uk

Internet address(es):

General address of the contracting authority: www.environment-agency.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
National Stakeholder Engagement and Related Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 10: Market research and public opinion polling services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 7
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The contract is to secure experienced engagement professionals to provide support to Environment Agency employees involved in working with stakeholders. In some cases we will want our contractors to fulfil the role of independent facilitator.
The specific activities will include…
Designing and managing large engagement programmes that include planning, delivery and evaluation.
Designing processes for our staff to facilitate.
Facilitating small scale events.
Coaching staff to plan and facilitate stakeholder engagement work.
Promoting and developing the WWO ethos and approach.
Reviewing work and supporting staff doing stakeholder engagement through remote or face-to-face support.
Materials development to fulfil the work undertaken.
Evaluation and capturing of lessons learned during work done under this contract.
II.1.6)Common procurement vocabulary (CPV)

79112100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Each economic operator to be jointly and severally liable for the performance of the contracts.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Financial stability (2).
Minimum level(s) of standards possibly required: A copy of your last 3 years of accounts, to include profit and loss and balance sheets together with your Companies House registration number.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
A list of your main clients across both the public and private sectors and of these please include two examples of similar, recent and relevant projects you have undertaken including the level of staff who undertook them. Please do not include any names or CVs at this stage. (5).
Total Number of staff who currently possess the skills required as listed under Section II 1.4. Please do not include any names or CVs at this stage. (3).
Please provide details of your Quality Assurance process (please privide copies of any accreditations which you may hold) (2).
Environmental considerations (2).
Health and Safety considerations (2).
Business Continuity Management. If you are accredited, please include your certificate. (2).
Minimum level(s) of standards possibly required:
Strong and highly relevant examples given which show a strong emphasis on quality of service and appropriate engagement.
Sufficient number which can cover our requirements and meet any individual project requirements within the listed scope.
Quality Assurance certificate and/or evidence to show a strong process.
Completed Environmental Questionnaire which needs to be requested from Steph.galliford@environment-agency.gov.uk by no later than 24 hours prior to the deadline for returns.

Completed Health and Safety Questionnaire which needs to be requested from Steph.galliford@environment-agency.gov.uk by no later than 24 hours prior to the deadline for returns.

Confirmation and evidence that you have a procedure in place. If you are accredited, please include your certificate.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 1: and maximum number 12
Objective criteria for choosing the limited number of candidates: We currently have 7 suppliers on our existing framework and it is envisaged that we would not require any increase to this number for the new famework. Therefore to ensure a suitable level of competition whilst ensuring that the volume of work is minimised, we feel that a maximum of 12 is reasonable.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost, references, competency, value. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
30208
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English. Finnish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Right to Cancel, always.
The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
Other Authorities Involved.
This contract is primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department of the Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non departmental public bodies. A full list can be found at…
http://archive.defra.gov.uk/corporate/about/with/delivery/landscape/documents/public-bodies.pdfhttp://archive.defra.gov.uk/corporate/about/with/delivery/landscape/documents/public-bodies.pdf

And Central Government Departments, Executive Agencies and NDPBs.
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Executive Agencies.
http://www.cabinetoffice.gov.uk/ministerial_responsibilities/executive_agencies.aspx

Public Corporations.
Met Office.
Local Authorities.
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG)

NDPBs.
http://beta.civilservice.gov.uk/Assets/Master%209 %20March%20version_tcm6-6429.pdf

http://beta.civilservice.gov.uk/jobs/DepartmentsNDPBs-AtoL/A-to-L.aspx

National Parks Authorities.
http://www.nationalparks.gov.uk/

Similarly the contractor may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, the Welsh Assembly Government, including its Agencies, and the Forestry Commission, including its Executive Agencies.
On Tuesday 29.11.2011 John Griffiths AM, Welsh Government Minister for the Environment and Sustainable Development, announced that he will create a Single Environment Body (SEB) for Wales, the vesting date is 1.4.13. This framework or contract will be available for use by the SEB from this date, however, the Environment Agency acknowledges that the SEB may set up their own arrangements in future.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.7.2012

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