Nationwide Signage Tender

Nationwide Signage Tender

Places for People is seeking expressions of interest from suitably resourced and experienced suppliers in order to supply Signs to Places for People Group.

UK-Preston: Signage

2013/S 010-012396

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Places for People Group Limited for itself and on behalf of its present and future subsidiaries
4 The Pavilions, Portway
For the attention of: Craig Ainscow
PR2 2YB Preston
UNITED KINGDOM
Telephone: +44 1772897200
E-mail: purchasing@placesforpeople.co.uk

Internet address(es):

General address of the contracting authority: www.placesforpeople.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Signage.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Places for People is seeking expressions of interest from suitably resourced and experienced suppliers in order to supply Signs to Places for People Group.
The procurement is to be divided into three geographical Lots.
1. Scotland
2. North England
3. South England
Places for People is a registered provider of social housing. The Contracting Authority is one of the largest property management, development and regeneration companies in the UK.
Suppliers must be able to cover the full geographical region of the Lot for which they are applying. Signs required are on a supply only basis for standard health and safety signs. There is also a requirement for site visits for installs where signs are to be delivered on a supply and fit basis for corporate sites, sheltered housing schemes and new build housing developments.
II.1.6)Common procurement vocabulary (CPV)

34928470, 34928471, 34928472, 44423400, 31523200, 34996300, 44423460

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Places for People is a registered provider of social housing. The Contracting Authority is one of the largest property management, development and regeneration companies in the UK, with a stock portfolio of over 60,000 properties covering a large geographical area from Edinburgh to the Isle of White.
Places for People spend approximately 120,000 GBP per annum on Signage. Some signs require logo’s. Items required may include but is not restricted to the following areas.
Health and Safety signs:
Standard design signs such as no smoking and fire safety signs in self adhesive vinyl and rigid plastic.
Scheme Signage:
Examples signs include an aluminium sign the name of a shheme with a Places for People logo. Aluminium signs without a logo are also required at the schemes, with the option of being mounted on posts. Examples are saigns saying no ball games and no parking.
Office Signage:
Office signage includes those on podiums at the entrance to offices featuring a logo. Directional signage is required without a logo, with wording such as one way and deliveries. Signs are typically aluminium composite boards, with the option to be fitted on grey posts. Office opening times may also be required on self adhesive vinly
Development Signage:
These signs include all those that are required as part of a new build housing development. These include site hoardings, marketing panels, posts signs, flags, wooden boards, for sale signs, wobble boards. Wording includes phrases such as coming soon, new homes, register now. Some include pictures and descriptions of the scheme and may feature the Places for People logo or a bespoke logo designed for the Development
The length of the contract will be three years with the option to extend for a further two years.
Estimated value excluding VAT: 600 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Scotland

1)Short description
The procurement has been split into three geographic regions as site visits are required by supplier account managers
Lot 1 is Scotland with stock concentrated around Edinburgh and Lothians
2)Common procurement vocabulary (CPV)

34928470, 34928471, 34928472, 44423400, 31523200, 34996300, 44423460

3)Quantity or scope
Estimated quantity is based on previous spend and which is no guarantee of future volumes.
The majority of Places for People’s signage requirements are for the marketing of new build Developments and as such future requirements are dependant on the location of acquired sites
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Northern England
1)Short description
The procurement has been split into three geographic regions as site visits are required by supplier account managers
Lot 2 is Northern England. For the purposes of this procurement England has been split at the Midlands where Derby and Nottigham form part of the Southern Lot
2)Common procurement vocabulary (CPV)

34928470, 44423460, 34928471, 34928472, 44423400, 31523200, 34996300

3)Quantity or scope
Estimated quantity is based on previous spend and which is no guarantee of future volumes.
The majority of Places for People’s signage requirements are for the marketing of new build Developments and as such future requirements are dependant on the location of acquired sites
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Southern England
1)Short description
The procurement has been split into three geographic regions as site visits are required by supplier account managers
Lot 3 is Southern England. For the purposes of this procurement England has been split at the Midlands where Derby and Nottigham form part of the Southern Lot
2)Common procurement vocabulary (CPV)

34928470, 34996300, 34928471, 44423460, 34928472, 44423400, 31523200

3)Quantity or scope
Estimated quantity is based on previous spend and which is no guarantee of future volumes.
The majority of Places for People’s signage requirements are for the marketing of new build Developments and as such future requirements are dependant on the location of acquired sites
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of deposits and guarantees required by the Contracting Authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Terms of financial and payment arrangements will be set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required meet minimum requirements, including requirements relating to personal situation of economic operators.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Circumstances set out in regulation 23 of the UK Public Contract Regulations 2006 (SI 2005 No. 5). Applicants will be required meet minimum requirements, including requirements relating to economic and financial ability.
Minimum level(s) of standards possibly required: As detailed in the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: The electronic auction will be hosted on Ariba on 11th March 2013 and will take place after tender submissions have been received. Suppliers will be given a login to Ariba prior to the auction.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.2.2013 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.2.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 25.2.2013 – 10:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Expressions of interest and requests for additional information and access to the tender documents should be emailed to purchasing@placesforpeople.co.uk before 10.00am on Wednesday 20th February 2013.

Please title your email “Provision of Signage” and provide the following contact details: company name, contact name, telephone, email address and postal address.
Appliacants will then receive a login to Ariba Sourcing and will be able to view and download tender documents, additional information and submit tender responses.
Tender responses should be submitted online using Ariba Sourcing no later than 10:00am on Monday 25th February 2013.
Applicants should allow plenty of time to complete and submit there response by the deadline.
Please note that Ariba Sourcing will be unavailable during the hours 16:00 to 18:00 UK time during weekdays to enable new expressions of interest to be set up and provided with their login details.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of Endland and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.1.2013

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