Natural Resources Wales Print and Production Contract

Natural Resources Wales Print and Production Contract

NRW is seeking to award a Framework for the supply of: print and production, graphic design, brand development, event management and editorial services.

United Kingdom-Cardiff: Graphic design services

2019/S 064-149364

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
United Kingdom
Contact person: Keith Edwards
Telephone: +44 3000654079
E-mail: keith.edwards@cyfoethnaturiolcymru.gov.uk
NUTS code: UKL

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Print and Production, Graphic Design, Brand Development, Event Management and Editorial Services

Reference number: itt_73862

II.1.2)Main CPV code

79822500

II.1.3)Type of contract

Services

II.1.4)Short description:

NRW is seeking to award a framework for the supply of: print and production, graphic design, brand development, event management and editorial services.

The framework will be divided into 5 lots as set out below.

— lot 1: Bilingual brand development and publications,

— lot 2: Bilingual graphic panels and recreation display materials,

— lot 3: Bilingual event management service, including event presentation materials,

— lot 4: Bilingual video animation,

— lot 5: Bilingual editorial service.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 5
II.2)Description

II.2.1)Title:

Bilingual Brand Development and Publications

Lot No: 1

II.2.2)Additional CPV code(s)

79820000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Ty Cambria, 29 Newport Road, Cardiff CF24 0TP.

II.2.4)Description of the procurement:

NRW’s brand is best described as one of our most valuable assets in relation to both our reputation and visibility. It is essential that the resultant framework agreement not only continues to support work undertaken to date but offer advice on future development and visual presentation of our Brand and associated identity.

In addition to the above, our Communications Team require the supplier to design and produce the following: (please not this list is indicative, representing “typical” publications and other types of publications may be required).

— leaflets,

— advertisements,

— newsletters,

— reports,

— brochures, etc.

Please note: Lot 1 includes any mapping and illustrations required for projects, to be shared with any other lots when needed. NRW will provide the content for these projects and require the supplier to provide on brand, bilingual publications.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bilingual Graphic Panels and Recreation Display Materials

Lot No: 2

II.2.2)Additional CPV code(s)

31682230

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Ty Cambria, 29 Newport Road, Cardiff CF24 0TP.

II.2.4)Description of the procurement:

NRW have approximately 1 900 people working across Wales undertaking various tasks and roles. These are best communicated and promoted by the creation and assembly of outdoor and indoor information, interpretation and promotion materials e.g. mapping and illustration panels for recreation, education and some community projects. We need to inspire the public and inform visitors what’s there, why it’s important and share their experiences with others. These will be required on an as and when delivery basis over the term of the framework agreement.

Please note: Lot 2 includes any mapping and illustrations required for projects, to be shared with any other lots when needed. NRW will provide the content for these projects and require the supplier to provide on brand, bilingual publications.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bilingual Event Management Service, including Event Presentation Materials

Lot No: 3

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Ty Cambria, 29 Newport Road, Cardiff CF24 0TP.

II.2.4)Description of the procurement:

NRW have had success in promoting and communicating the diversity of our services; e.g. the forestry and agricultural sectors, including but not limited to issues from water and flood defences to countryside management at 2 key events, The Royal Welsh Show and the Eisteddfod Festival.

We are committed to repeating both our attendance and success at both of these events for the foreseeable future, as well as looking for other event opportunities to promote our services in the most effective way possible; accordingly, we are looking for a supplier who can work with our communications team to deliver a “managed service” including but not limited to: project management, design, transportation, installation, hosting and presenting.

Events supported by NRW are all about interaction between those hosting the event, fellow exhibitors and visitors. Whilst not an exhaustive list NRW believe the key benefits of Event and Display Materials as:

— giving a human face to our organisation,

— providing information directly and personally to our customers,

— receiving direct feedback from customers and stakeholders,

— launching initiatives to a target audience; either as part of or alongside the main event. This could also include policy approaches,

— providing keynote speaking opportunities,

— providing other opportunities for more specialist contact through seminars, clinics or on-stand presentations,

— providing us with an opportunity to work with our partners,

— improving public/community relations and instil goodwill,

— enhancing or managing our reputation and profile,

— raising our brand image and public profile.

Whilst not limited to, NRW require the design, build and production with associated event management for:

— stand design and build,

— staging and materials for events (including consumables),

— display materials, such as:

—— pull-ups,

—— banners,

—— nomadic design and creation of models and family activities.

NRW have previously and expect in future to have a presence at national and local events including the Eisteddfodau and the Royal Welsh Show. This lot also covers both external and internal ad hoc conferences and workshops.

NRW holds a Team NRW day – our staff conference which current thinking leads us to believe will be annual. This draws around 800 of our staff together for a day and we require a managed service for this, including the provision of food, exhibition materials and consumables.

In recognition of the significance of these events it is essential that supplier(s) work with NRW’s communications team to ensure that all projects and outputs are delivered according to our business objectives and plans and essentially be reflective of our values and identity.

Resultant designs and publications, etc., must be in both English and Welsh — but not separate designs.

NRW requires the supplier to assist in:

— bringing ideas to life by creating compelling stories,

— building upon and protecting our reputation,

— delivering and supporting bespoke guest experiences and unique activities,

— innovative hands on activities for event visitors,

— providing an onsite presence to support hospitality and on-site assistance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bilingual Video Animation

Lot No: 4

II.2.2)Additional CPV code(s)

92100000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Ty Cambria, 29 Newport Road, Cardiff CF24 0TP.

II.2.4)Description of the procurement:

NRW recognise that video animation is a useful resource to captivate and inform people of the work undertaken by NRW and its partners.

NRW’s communications team will provide a brief/concept, for example our subtitling requirements for all productions and creation of video animation.

NRW’s communications team will provide a brief for all projects. The resultant videos, etc., must be in both English and Welsh — but not separate designs

Videos should not only be instantly recognisable as NRW, but captivate, inform the audience and possibly incorporate interactive approaches.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Bilingual Editorial Service

Lot No: 5

II.2.2)Additional CPV code(s)

79822000

II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Ty Cambria, 29 Newport Road, Cardiff CF24 0TP.

II.2.4)Description of the procurement:

NRW recognises the value and importance of editing, copywriting, copyediting, proof reading and transcreation services. Noting that any publication/materials with formatting and typographical errors, etc., not only give a bad impression, but can distract the recipient/reader of the authenticity and professionalism of the source and alter their perceptions and views.

Bilingual editorial services will be required in the preparation of written, visual, audible, and film media that NRW use to convey information. Please note that NRW have a bilingual style guide and tone of voice guidelines. This will be shared with the sucessful tenderer(s).

Resultant designs and publications, etc., must be in both English and Welsh – but not separate designs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/04/2019
Local time: 09:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/04/2019
Local time: 09:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=90981

(WA Ref:90981).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
United Kingdom
Telephone: +44 3000653000Internet address: http://naturalresourceswales.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/03/2019

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