Natural Resources Wales Tender for Laboratory Information Management System

Natural Resources Wales Tender for Laboratory Information Management System

The purpose of the requirement is to procure and implement an improved LIMS.

United Kingdom-Cardiff: Software package and information systems

2019/S 030-067348

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
United Kingdom
Telephone: +44 3000653000
E-mail: amy.hogan@cyfoethnaturiolcymru.gov.uk
NUTS code: UKL
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Laboratory Information Management System (LIMS)

Reference number: 72277

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The purpose of the requirement is to procure and implement an improved LIMS. The new LIMS software solution will better cover the entire sample lifecycle from initial planning, scheduling and collection through to highly efficient laboratory analysis, with automated workflows and integrated instruments, and final reporting to NRW end users. Along with emerging technologies, such as passive sampling and sondes radio detection equipment, the new system will allow us to provide high quality environmental testing and analysis to effectively process a wide range of environmental sample types (e.g. water, soil, biota and sediment etc) in fulfilling our regulatory obligations. It will also enhance the development of the commercial side of the laboratory.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description

II.2.1)Title:

Core LIMS

Lot No: 1

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swnasea

II.2.4)Description of the procurement:

Lot 1: Core LIMS, Instrument, CRM and Commercial Integration/Implementation:

— direct data capture – test results real time update from laboratory analysers into LIMS without manual intervention,

— integration with WISKI for data transfer of approved test results for reporting and data analysis,

— issuing of batch runs from LIMS to analysers without manual intervention,

— storage, validation and evaluation of proficiency exercise sample data and method development data,

— validation and evaluation of analytical methods,

— quality management and quality assurance — centralise access and storage of quality control data supporting the quality management system,

— migration of historical (results, QCs and existing config – e.g. sample points, dets and methods) and reference data (including code sets and aliasing),

— integration with Power BI for business as usual and ad hoc reporting – robust reporting function for user definable output,

— provide an ISO/IEC 17025:2017 compliant commercial workflow including, but not limited to, he generation of quotations, invoices, results and certificates of analysis, links to third party applications such as Microsoft Dynamics 365 CRM,

— sample registration and storage – recording the delivery of samples to the NRWAS reception and storage details,

— Environmental Incident Management – ad hoc incident management procedures that follow prescribed and traceable processes to ensure that the resulting data can, when applicable, be used as evidence in legal proceedings,

— materials management: management of inventory for the laboratory and sample collection,

— credentialing of staff against instruments and methods as well as certification for specific sample collection and monitoring activities,

— training programme for NRW staff members based at both the analytical services office and some regional planning offices.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Cost criterion – Name: Cost / Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Optional 2 year extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Planning and Scheduling

Lot No: 2

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea

II.2.4)Description of the procurement:

Lot 2: Planning and Scheduling and Integration with Core LIMS and Mobile:

— monitoring: creation and management of an annual statutory monitoring programme and links to Lot 1 and Lot 3,

— planning: regional teams planning function to produce local plans based on the NRW monitoring programme,

— scheduling: creation of schedules to visit sample points based on a programme of work and accounting instrument and other downstream resource capacity and capability,

— capacity planning: ability to identify spare testing capacity with laboratory analysers,

— sample route management for easy, repeatable scheduling of multiple sample point runs,

— validation of data against mandatory environmental directive limits and NRW issued discharge permit limits. These limits must be updated from the reference values with minimal, if any, manual intervention,

— Ad-hoc and retrospective incident planning and scheduling,

— training programme for NRW staff members based at both the Analytical Services office and some regional planning offices.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Cost criterion – Name: Cost / Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Optional 2 year extension

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mobile

Lot No: 3

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Swansea

II.2.4)Description of the procurement:

Lot 3: Mobile and Integration with Planning and Scheduling and Core LIMS:

— sample collection – ability to easily understand route information and be provided with sample site information,

— recording test results at sample sites including metadata and annotations,

— integration with NRW’s sample site information database to acquire specific sample site information e.g. specific location, access restrictions, etc.,

— training programme for NRW staff members based at both the analytical services office and some regional planning offices.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Cost criterion – Name: Cost / Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Optional 2 year extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 221-505822

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/03/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/03/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Instructions for submitting an expression of interest/completing the ITT

(i) Suppliers should register on the eTendering portal https://etenderwales.bravosolution.co.uk

(ii) once registered, suppliers must express their interest as follows:

(a) login to the eTendering portal;

(b) select “ITT”;

(c) select “ITTs Open To All Suppliers”;

(d) access the listing relating to the contract (itt_72277 “Laboratory Information Management System (LIMS”) and view details;

(e) click on “Express Interest” button in the “Actions” box on the left-hand side of the page.

(iii) Once you have expressed interest, the ITT will move to ‘My ITTs’, where you can download and view documents and where you can construct your reply as instructed. You must then publish your reply using the publish button;

(iv) For any support in submitting your expression of interest, please contact the eTendering helpdesk on 0800 0112470 or at help@bravosolution.co.uk.

(WA Ref:89597).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
United Kingdom
Telephone: +44 3000653000Internet address: http://naturalresourceswales.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/02/2019

Enjoyed this post? Share it!