Needle Exchange Contract 2016 – 2019

Needle Exchange Contract 2016 – 2019

Reading Borough Council is commissioning a service for the provision of needle exchange packs and related paraphernalia to their community pharmacists and specialist drug agencies in the Reading borough area.

United Kingdom-Reading: Medical needles

2016/S 064-110014

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Reading Borough Council
Civic Offices, Bridge Street
Contact point(s): Corporate Procurement
RG1 2LU Reading
UNITED KINGDOM
Telephone: +44 1189372945
E-mail: corporate.procurement@reading.gov.uk

Internet address(es):

General address of the contracting authority: www.reading.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Needle Exchange Contract 2016 – 2019.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 14

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 80 000 and 260 000 GBP

II.1.5)Short description of the contract or purchase(s)

Reading Borough Council (RBC) is commissioning a service for the provision of needle exchange packs and related paraphernalia to their community pharmacists and specialist drug agencies in the Reading borough area.
This Invitation to Tender (ITT) has been prepared by RBC’s Public Health — Drug and Alcohol Team (DAAT) in order to establish a contract with a sole supplier to provide appropriate needle exchange packs and associated items to the Council.
RBC is committed to providing a comprehensive range of injecting equipment to their service users and to ensuring that this equipment is available from a range of locations throughout the Borough. The Council also aims to consult service users in how this provision can best suit their needs and expectation and hope to achieve a high return rate of used equipment.
Currently this service is being provided by an external provider under interim contract arrangements whilst the tendering exercise is being conducted.

II.1.6)Common procurement vocabulary (CPV)

33141320, 33141118, 33141123, 33690000, 33141620, 33141310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There is no guarantee of any minimum spend; quantities to be purchased under this contract arrangement are unknown. Whilst it is anticipated that the expenditure will be in the region of 80 000 GBP per annum for this contract award this is an approximation only and will depend on the purchases made throughout the life of the contract.
Estimated value excluding VAT:
Range: between 80 000 and 260 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Two extensions potential extensions of 12 months each.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 30.9.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be priced in pounds sterling and all payments under the contract shall be made in pounds sterling (GBP). Actual method of payment to the contractor will be as stated in the procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortium, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally responsible for the performance of the contract(s), before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the procurement documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the procurement documents. Failure to provide the required information will result in the potential applicant being excluded.
Minimum level(s) of standards possibly required: As stated in the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the procurement documents. Failure to provide the required information will result in the potential applicant being excluded.
Minimum level(s) of standards possibly required:
As stated in the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RBC 00000011

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.5.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.5.2016 – 14:00

Place:

Reading Borough Council, Civic Offices, Bridge Street, Reading, RG1 2LU.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Managing Director or his/her representative, and the Service Head or Project Officer responsible for the invitation of the tenders or his/her representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The procurement exercise will be conducted in accordance with the information contained in the procurement documents. The contracting authority does not bind itself to enter into any contract as a result of the publication of this notice and will not, under any circumstances, have any liability for any costs any person responding to this notice incurs in any part of the tender process.

The contract is being procured under an open procedure and organisations interested in expressing an interest should download the procurement documents which are available on the Council’s e-tendering system at: https://in-tendhost.co.uk/readingbc (Project Reference No. RBC 00000011 refers), and complete as instructed.

The Portal is free of charge — to register please follow the supplier registration guidance which is available on the Portal.
Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council’s e-tendering portal. The deadline for return of the tender is stipulated at Section IV.3.4.

Please note: you must register your interest via the Council’s e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council’s e-tendering portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council’s e-tendering portal including requests for clarifications or general enquiries.

The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation’s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated at Section IV.3.4 of this Contract Notice.
Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council’s e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation’s details are correct and kept up to date.

Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk — e-mail:support@in-tend.co.uk telephone number +44 8442728810.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Reading Borough Council
Corporate Procurement Unit, Floor 2, Civic Offices, Bridge Street
RG1 2LU Reading
UNITED KINGDOM
E-mail: corporate.procurement@reading.gov.uk
Telephone: +44 1189372945
Internet address: www.reading.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a standstill period at the point when information on the proposed award of contract is communicated to tenderers. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into, in accordance with Regulation 87 (application of a standstill period prior to contract award) and Regulation 95 (challenge to award decision) of the United Kingdom’s Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.3.2016

 

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