Needle Exchange Contract 2016 – 2019
Reading Borough Council is commissioning a service for the provision of needle exchange packs and related paraphernalia to their community pharmacists and specialist drug agencies in the Reading borough area.
United Kingdom-Reading: Medical needles
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Reading Borough Council
Civic Offices, Bridge Street
Contact point(s): Corporate Procurement
RG1 2LU Reading
Telephone: +44 1189372945
General address of the contracting authority: www.reading.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UKJ11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 14
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 80 000 and 260 000 GBP
II.1.5)Short description of the contract or purchase(s)
This Invitation to Tender (ITT) has been prepared by RBC’s Public Health — Drug and Alcohol Team (DAAT) in order to establish a contract with a sole supplier to provide appropriate needle exchange packs and associated items to the Council.
RBC is committed to providing a comprehensive range of injecting equipment to their service users and to ensuring that this equipment is available from a range of locations throughout the Borough. The Council also aims to consult service users in how this provision can best suit their needs and expectation and hope to achieve a high return rate of used equipment.
Currently this service is being provided by an external provider under interim contract arrangements whilst the tendering exercise is being conducted.
II.1.6)Common procurement vocabulary (CPV)
33141320, 33141118, 33141123, 33690000, 33141620, 33141310
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 80 000 and 260 000 GBP
II.2.2)Information about options
Description of these options: Two extensions potential extensions of 12 months each.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As set out in the procurement documents.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As stated in the procurement documents.
As stated in the procurement documents. Failure to provide the required information will result in the potential applicant being excluded.
Minimum level(s) of standards possibly required:
As stated in the procurement documents.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 3.5.2016 – 14:00
Reading Borough Council, Civic Offices, Bridge Street, Reading, RG1 2LU.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Managing Director or his/her representative, and the Service Head or Project Officer responsible for the invitation of the tenders or his/her representative.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The procurement exercise will be conducted in accordance with the information contained in the procurement documents. The contracting authority does not bind itself to enter into any contract as a result of the publication of this notice and will not, under any circumstances, have any liability for any costs any person responding to this notice incurs in any part of the tender process.
The contract is being procured under an open procedure and organisations interested in expressing an interest should download the procurement documents which are available on the Council’s e-tendering system at: https://in-tendhost.co.uk/readingbc (Project Reference No. RBC 00000011 refers), and complete as instructed.
The Portal is free of charge — to register please follow the supplier registration guidance which is available on the Portal.
Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council’s e-tendering portal. The deadline for return of the tender is stipulated at Section IV.3.4.
Please note: you must register your interest via the Council’s e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council’s e-tendering portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council’s e-tendering portal including requests for clarifications or general enquiries.
The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation’s responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated at Section IV.3.4 of this Contract Notice.
Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council’s e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation’s details are correct and kept up to date.
Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk — e-mail:firstname.lastname@example.org telephone number +44 8442728810.
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: