NEPO Framework Contract for Weather Forecasting Services

NEPO Framework Contract for Weather Forecasting Services

NEPO seeks to establish a framework contract for weather forecasting services, which will support NEPO Contracting Authorities in delivering their winter service management requirements.

United Kingdom-Newcastle upon Tyne: Weather-forecasting services

2019/S 077-183370

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Association of North East Councils Ltd trading as NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Contact person: Michelle Armstrong
Telephone: +44 7989428362
E-mail: Michelle.Armstrong@nepo.org
NUTS code: UKC

Internet address(es):Main address: www.nepo.org

Address of the buyer profile: www.nepo.org

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NEPO230 Weather Forecasting Services

Reference number: NEPO230

II.1.2)Main CPV code

71351600

II.1.3)Type of contract

Services

II.1.4)Short description:

NEPO seeks to establish a framework contract for weather forecasting services, which will support NEPO Contracting Authorities in delivering their winter service management requirements. The forecasting service provider will utilise road weather data, which is collected and made available under an existing NEPO Framework (NEPO217 Weather Bureau and Helpdesk Service with upgrade and maintenance of outstation equipment). Weather forecasting services are required to be provided in conjunction with the utilisation of the collected data and the development of forecasting information, which is to be made available to Contracting Authorities via upload to the existing Bureau system.

II.1.5)Estimated total value

Value excluding VAT: 850 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

NEPO are using an Open procedure for the procurement of this framework contract. The opportunity can be accessed via the NEPO e-tendering system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, suppliers should register on the NEPO eTender system at https://procontract.due-north.com/Register

Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your tender response please contact the System Support Team on 03300050352

For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com

This will automatically log a support ticket on the Proactics Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of services which will be placed with the successful suppliers by any client using the framework contract pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Project implementation and methodology / Weighting: 12 %
Quality criterion – Name: Quality assurance / Weighting: 2 %
Quality criterion – Name: Contract management, performance monitoring and reporting / Weighting: 16 %
Quality criterion – Name: Provision of service / Weighting: 20 %
Quality criterion – Name: Business continuity and resilience / Weighting: 8 %
Quality criterion – Name: Social value / Weighting: 2 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 47
This contract is subject to renewal: yes
Description of renewals:

Upon expiry of the the framework duration of (47 months with an option to extend for a further 24 months), a renewal process will take place.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 28/05/2019
Local time: 12:00
Place:

Legal representatives from Gateshead Metropolitan Borough Council will be responsible for opening tender responses.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the about section of the NEPO website at: www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Further information can be found at: www.nepo.org

VI.4)Procedures for review

VI.4.1)Review body

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 7545070254
E-mail: michelle.armstrong@nepo.orgInternet address: www.nepo.org

VI.4.2)Body responsible for mediation procedures

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 7545070254
E-mail: michelle.armstrong@nepo.orgInternet address: www.nepo.org
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 7545070254
E-mail: michelle.armstrong@nepo.orgInternet address: www.nepo.org

VI.5)Date of dispatch of this notice:

16/04/2019