NEPO Framework Contract for the supply of Vehicle Parts

NEPO Framework Contract for the supply of Vehicle Parts

This framework is intended to be an updated arrangement with multiple suppliers to enable the development of a collaborative approach to the vehicle parts market.

United Kingdom-Newcastle upon Tyne: Miscellaneous transport equipment and spare parts

2014/S 243-427782

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Miss Karen Carter
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613918
E-mail: karen.carter@nepo.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NEPO Framework Contract for the supply of Vehicle Parts and Associated Products.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Initially for use by Local Authorities served by NEPO (see websitewww.nepoportal.org), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Central Government. Full details of the classification of end user establishments and geographical areas is available on:https://www.qtegov.com/systems/nepocms.nsf/vLiveDocs/906F8B279072390280257C2E004161C0?OpenDocument

Establishments within the noted classifications may join NEPO as associate members, a list of current associate members is available on:https://www.qtegov.com/systems/nepocms.nsf/vLiveDocs/DB0F9730FA802DF480257D6B004C27D0?OpenDocument

NEPO may make this framework available to all current and new associate members.

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This framework is intended to be an updated arrangement with multiple suppliers to enable the development of a collaborative approach to the vehicle parts market. The framework will aim to deliver direct supply of vehicle parts, vehicle batteries, vehicle lubricants and sundry items to internally managed stores.

II.1.6)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This framework is intended to be an updated arrangement with multiple suppliers to enable the development of a collaborative approach to the vehicle parts market. The framework will aim to deliver direct supply of vehicle parts, vehicle batteries, vehicle lubricants and sundry items to internally managed stores.
The framework will be broken down into a number of lots — Lots 1 to 4 are North East sub-regional lots covering vehicle parts, vehicle batteries and sundries with Lot 5 covering vehicle lubricants.
Estimated value excluding VAT:
Range: between 4 000 000 and 8 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 11Lot title: Durham — Vehicle Parts, Batteries and Sundries

1)Short description

Sub regional lot for the Durham area covering vehicle parts, vehicle batteries and sundries.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12Lot title: Durham — Sole Supplier

1)Short description

Sub regional lot for Sole Suppliers for the Durham area covering all vehicle parts, vehicle batteries and sundries.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 21Lot title: Northumberland — Vehicle Parts, Batteries and Sundries

1)Short description

Sub regional lot for the Northumberland area covering vehicle parts, vehicle batteries and sundries.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 22Lot title: Northumberland — Sole Supplier

1)Short description

Sub regional lot for Sole Suppliers for the Northumberland area covering all vehicle parts, vehicle batteries and sundries.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 31Lot title: Tees Valley — Vehicle Parts, Batteries and Sundries

1)Short description

Sub regional lot for the Tees Valley area covering vehicle parts, vehicle batteries and sundries.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 32Lot title: Tees Valley — Sole Supplier

1)Short description

Sub regional lot for Sole Suppliers for the Tees Valley area covering all vehicle parts, vehicle batteries and sundries.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 41Lot title: Tyne and Wear — Vehicle Parts, Batteries and Sundries

1)Short description

Sub regional lot for the Tyne and Wear area covering vehicle parts, vehicle batteries and sundries.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 42Lot title: Tyne and Wear — Sole Supplier

1)Short description

Sub regional lot for Sole Suppliers for the Tyne and Wear area covering all vehicle parts, vehicle batteries and sundries.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Vehicle Lubricants

1)Short description

North East regional lot for Vehicle Lubricants.

2)Common procurement vocabulary (CPV)

34900000, 34300000, 24951000, 24951100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified within the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified within the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified within the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documents.
Minimum level(s) of standards possibly required: As specified within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified within the tender documents.
Minimum level(s) of standards possibly required:
As specified within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 202-356583 of 21.10.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.1.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 22.1.2015 – 16:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representative of Gateshead Councils Legal Department.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system athttps://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform

Any queries regarding the procurement process or tender documents must be raised no less than 4 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender esponse, please contact the NEPO Portal helpdesk at +44 1912613940 or info@nepoportal.org

There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North East Procurement Organisation
Guildhall, Quayside
NE1 3AF Newcastle
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.12.2014

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