NEPO Framework for Office Supplies

NEPO Framework for Office Supplies

Office supplies will include, but will not be restricted to, Computer Consumables, Desktop Stationary and Copier Paper.

United Kingdom-Newcastle upon Tyne: Office and computing machinery, equipment and supplies except furniture and software packages

2015/S 189-342558

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Adam Smith
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org

Internet address(es):

General address of the contracting authority: http://www.qtegov.com

Address of the buyer profile: http://www.qtegov.com

Electronic access to information: http://www.qtegov.com

Electronic submission of tenders and requests to participate: http://www.qtegov.com

Further information can be obtained from: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Adam Smith
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Adam Smith
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org

Tenders or requests to participate must be sent to: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Adam Smith
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Durham County Council
County Hall
DH1 5UL Durham
UNITED KINGDOM

Gatshead Metropolitan Borough Council
Civic Centre, Regent Terrace
NE8 1HH Gateshead
UNITED KINGDOM

Newcastle City Council
Civic Centre, Barras Bridge
NE1 7RS Newcastle upon Tyne
UNITED KINGDOM

North Tyneside Council
Quadrant, The Silverlink North, Cobalt Business Park
NE27 0BY Newcastle upon Tyne
UNITED KINGDOM

Northumberland County Council
County Hall
NE61 2EF Morpeth
UNITED KINGDOM

Redcar & Cleveland Borough Council
Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM

South Tyneside Council
Town Hall and Civic Offices, Westoe Road
NE33 2RL South Shields
UNITED KINGDOM

Sunderland City Council
Civic Centre, Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM

Northumbria Police
Newcastle City Centre Police Station, Forth Banks
NE1 3PH Newcastle upon Tyne
UNITED KINGDOM

South Tyneside Homes
Strathmore House, Rolling Mill Road
NE32 3DP Jarrow
UNITED KINGDOM

Tyne and Wear Fire and Rescue Service
Tyne and Wear Fire and Rescue Service Headquarters, Nissan Way
SR5 3QY Sunderland
UNITED KINGDOM

Vonne
Cale Cross, Pilgrim Street
NE1 6SU Newcastle upon Tyne
UNITED KINGDOM

Your Homes Newcastle
Denton Park Centre, West Denton Way
NE5 2QZ Newcastle upon Tyne
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NEPO502 Framework for the Provision of Office Supplies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 1

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) is seeking to award a framework for the provision of office supplies. Office supplies will include, but will not be restricted to, Computer Consumables, Desktop Stationary and Copier Paper.

II.1.6)Common procurement vocabulary (CPV)

30000000, 39000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) is seeking to award a framework for the provision of office supplies. Office supplies will include, but will not be restricted to, Computer Consumables, Desktop Stationary and Copier Paper.
It is intended that a maximum of 2 contractors will be appointed to the Framework. The two contractors will be ranked and the Contractor that is ranked second will only be required if the highest ranked Contractor cannot fulfil any of the contract requirements, at any stage during the Agreement, due to service delivery and/or capacity failure.
Based on early stakeholder engagement and due to the nature of the requirement NEPO will not be dividing the Framework into separate Lots. A sole supplier arrangement for this Framework has historically proven best value and provides for an optimum delivery solution.
Estimated value excluding VAT:
Range: between 6 000 000 and 1 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework is for an initial period of 24 months with the option to extend for a further 2 x 12 month periods.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 10
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in the tender documentation.
Minimum level(s) of standards possibly required: As specified in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the tender documentation.
Minimum level(s) of standards possibly required:
As specified in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction is envisaged to be held in November 2015. Further details are included within the tender documentation.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9WEC-EY0O4R
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.11.2015 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of Gateshead Council’s Legal Department. Gateshead Civic Centre, Regent Street, Gateshead, NE8 1HH.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Contracting Authorities NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by all NEPO Members. A list of member organisations is available at: www.nepoportal.org This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at:

https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://www.educationscotland.gov.uk/scottishschoolsonline/

http://hwb.wales.gov.uk/ apps.deni.gov.uk/appinstitutes/instmain.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

http://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm

http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pp-policy/cpd-list-of-bodies-public-procurement-policy-applies.htm

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

http://www.police.uk/forces.htm

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scottish.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at:

https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/OJEU%20Framework%20Permissible%20Users

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North East Procurement Organisation
Guildhall, Quayside
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.9.2015

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