NEPO Framework for Grounds Maintenance Equipment

NEPO Framework for Grounds Maintenance Equipment

6 Lots. Lot 1 Hand Held Mechanised Equipment; Lot 2 Walk Behind Pedestrian Mowers; Lot 3 Ride-on Mowers.

United Kingdom-Newcastle upon Tyne: Grounds-maintenance equipment

2016/S 079-139921

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Keith Lamb
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613918
E-mail: keith.lamb01@nepo.org

Internet address(es):

General address of the contracting authority: http://www.qtegov.com

Address of the buyer profile: http://www.qtegov.com

Electronic access to information: http://www.qtegov.com

Electronic submission of tenders and requests to participate: http://www.qtegov.com

Further information can be obtained from: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Keith Lamb
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613918
E-mail: keith.lamb01@nepo.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Keith Lamb
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613918
E-mail: keith.lamb01@nepo.org

Tenders or requests to participate must be sent to: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Keith Lamb
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613918
E-mail: keith.lamb01@nepo.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hartlepool Borough Council
Civic Centre, Victoria Road
TS24 8AY Hartlepool
UNITED KINGDOM

Middlesbrough Council
Civic Centre, Albert Road
TS1 9FX Middlesbrough
UNITED KINGDOM

Newcastle City Council
Civic Centre, Barrass Bridge
NE1 7RS Newcastle upon Tyne
UNITED KINGDOM

North Tyneside Council
Quadrant, Silverlink North, Cobalt Business Park, North Tyneside
NE27 0BY Newcastle upon Tyne
UNITED KINGDOM

Redcar & Cleveland Borough Council
Redcar & Cleveland House, Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM

South Tyneside Council
Town Hall & Civic Offices, Westoe Road, South Tyneside
NE33 2RL South Shields
UNITED KINGDOM

Sunderland City Council
Civic Centre, Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM

Durham County Council
County Hall
DH1 5UL Durham
UNITED KINGDOM

Darlington Borough Council
Town Hall, Feethams
DL1 5QT Darlington
UNITED KINGDOM

Gateshead Council
Civic Centre, Regent Terrace
NE8 1HH Gateshead
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NEPO214 Grounds Maintenance Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This Framework is for the supply of Grounds Maintenance Equipment in standard production form covering all products supplied by the successful bidder(s). This includes ancillary equipment and factory/dealer fitted options. The tender is divided into 6 lots of core items which are:
Lot 1 Hand Held Mechanised Equipment;
Lot 2 Walk Behind Pedestrian Mowers;
Lot 3 Ride-on Mowers;
Lot 4 Ground Care Ancillary Equipment;
Lot 5 Tractor Driven Mowers;
Lot 6 Utility Vehicles.
Tenderers are invited to submit bids for 1 or more lots.

II.1.6)Common procurement vocabulary (CPV)

43325100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Framework is for the supply of Grounds Maintenance Equipment in standard production form covering all products supplied by the successful bidder(s). This includes ancillary equipment and factory/dealer fitted options. The tender is divided into 6 lots of core items which are:
Lot 1 Hand Held Mechanised Equipment;
Lot 2 Walk Behind Pedestrian Mowers;
Lot 3 Ride-on Mowers;
Lot 4 Ground Care Ancillary Equipment;
Lot 5 Tractor Driven Mowers;
Lot 6 Utility Vehicles.
Tenderers are invited to submit bids for 1 or more lots.
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available at:

www.nepoportal.org

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. A list of current NEPO Associate Members is available at:

https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

apps.deni.gov.uk/appinstitutes/instmain.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

http://www.police.uk/forces.htm

http://www.police-information.co.uk/index.html

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.fire.org.uk/fire-brigades.html

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

II.2.2)Information about options

Options: yes
Description of these options: This framework is for a period of 24 months with the option to extend for a further 2 x 12 month periods.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hand Held Mechanised Equipment

1)Short description

Hand Held Mechanised Equipment.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Walk Behind Pedestrian Mowers

1)Short description

Walk Behind Pedestrian Mowers.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Ride-on Mowers

1)Short description

Ride-on Mowers.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Ground Care Ancillary Equipment

1)Short description

Ground Care Ancillary Equipment.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Tractor Driven Mowers

1)Short description

Tractor Driven Mowers.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: Utility Vehicles

1)Short description

Utility Vehicles.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified within Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified within Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified within Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified within Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified within Tender.
Minimum level(s) of standards possibly required: As specified within Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified within Tender.
Minimum level(s) of standards possibly required:
As specified within Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 30
Objective criteria for choosing the limited number of candidates: It is envisaged that a maximum of 5 providers will be appointed to each of the 6 lots on ranked basis.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NEPO214
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.5.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.5.2016 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Legal representatives of Gateshead Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at:https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform Any queries regarding the procurement process or tender documents must be raised no less than 4 days before the tender return date, through the Q and A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal help desk at +44 1912613940 or info@nepoportal.org There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North East Procurement Organisation
Guildhall, Quayside
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
E-mail: keith.lamb01@nepo.org
Telephone: +44 1912613918
Internet address: www.nepo.org

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.4.2016

 

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