NEPO Lift Maintenance and Refurbishment Framework

NEPO Lift Maintenance and Refurbishment  Framework

Lifts: Consultancy, Maintenance, Refurbishment and Associated Installation Services.

United Kingdom-Leeds: Lift-maintenance services

2016/S 113-201667

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Eastern Universities Purchasing Consortium
Leeds Innovation Centre, 103 Clarendon Road
Contact point(s): http://www.in-tend.co.uk/neupc
For the attention of: Mark Hayter
LS2 9DF Leeds
United Kingdom
E-mail: m.r.hayter@leeds.ac.uk

Internet address(es):

General address of the contracting authority: http://www.neupc.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/neupc/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

This framework will be made available for use by all members of CPC, LUPC, HEPCW, NEUPC, NWUPC and SUPC. Membership of this community may be subject to change due to strategic realignment or the inclusion of new members. A complete list of current members of each consortium can be found via the relevant links: http://www.thecpc.ac.uk/members/regions.php http://www.hepcw.ac.uk/files/2016/01/HEPCW-Members1.pdf http://www.lupc.ac.uk/list-of-members.html, http://www.neupc.ac.uk/our-members http://www.nwupc.ac.uk/our-members http://supc.ac.uk/about-us/our-members/our-members

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lifts: Consultancy, Maintenance, Refurbishment and Associated Installation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

A framework agreement for lift consultancy, maintenance, refurbishment and associated installation services:
Lot 1: Consultancy;
Lot 2: Maintenance and Refurbishment of Goods and Passenger Lifts, Lifting Platforms, Stair-lifts and Associated Installation Services.

II.1.6)Common procurement vocabulary (CPV)

50750000, 42400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Framework Scope:
The framework is intended to be delivered in 2 lots. Lot 1 will provide members with lift consultancy services. Lot 2 will provide members with a route to market for lift maintenance services including refurbishment and associated installation works for goods and passenger lifts.
This framework will be made available for use by all members of CPC, LUPC, HEPCW, NEUPC, NWUPC and SUPC, regardless of whether or not they are defined as contracting authorities for the purpose of the Public Contract Regulations 2015.
Membership of this community may be subject to change due to strategic realignment or the inclusion of new members. A complete list of current members of each consortium can be found via the relevant links:

http://www.thecpc.ac.uk/members/regions.php

http://www.hepcw.ac.uk/files/2016/01/HEPCW-Members1.pdf

http://www.lupc.ac.uk/list-of-members.html

http://www.neupc.ac.uk/our-members

http://www.nwupc.ac.uk/our-members

http://supc.ac.uk/about-us/our-members/our-members

The framework may be used by institutions to make purchases on projects that are fully or part funded by European Union funds or Programs including but not limited to:
1. European Regional Development Fund (ERDF) or;
2. European Structural and Investment Fund (ESIF) or;
3. Research Councils UK (RCUK), the strategic partnership of the UK’s 7 Research Councils.
Suppliers will be awarded to either Lot 1 or Lot 2 but not both lots. Where tenders are received from a single supplier for both lots NEUPC reserves the right to exclude the supplier from further evaluation and award to the framework.
Call off processes included under the framework:
Lot 1 (ranked):
— Direct award: Institutions may use the ranking provided to select the top ranked supplier. Direct award will be made to the next ranked supplier only if:
– The highest scoring supplier confirms that they do not have capacity to undertake the work; or
– Cannot respond within the required time-scales as detailed in the specification of requirements; or
– There are other relevant issues such as conflict of interest.
— Further competition by mini tender: Institutions wishing to undertake a further-competition may do so. All the supplier(s) appointed to the lot must be invited to submit responses to the institution’s further-competition tender document.
— Further competition by E-Auction:
Institutions develop a standard product schedule and all suppliers enter an on-line bidding process to secure the contract to supply
— Further competition by desktop exercise:
Institutions may vary the award weightings against framework scoring to suit individual contract requirements.
Lot 2 (ranked):
— Direct award: Institutions may use the ranking provided to select the top ranked supplier. Direct award will be made to the next ranked supplier only if:
– The highest scoring supplier confirms that they do not have capacity to undertake the work; or
– Cannot respond within the required time-scales as detailed in the specification of requirements; or
– There are other relevant issues such as conflict of interest.
— Further competition by mini tender: Institutions wishing to undertake a further-competition may do so. All the supplier(s) appointed to the lot must be invited to submit responses to the institution’s further-competition tender document.
— Further competition by E-Auction:
Institutions develop a standard product schedule and all suppliers enter an on-line bidding process to secure the contract to supply
— Further competition by desktop exercise:
Institutions may vary the award weightings against framework scoring to suit individual contract requirements
Where more than 1 call off process exists, agreement users will use their discretion to determine the most appropriate method for calling off contracts from this framework.
Note: Institutions opting out of the Public Contract Regulations and / or their partners that access this agreement are not bound by the call off procedure which applies to Contracting Authorities.
Framework structure:
Lot 1: Suppliers will be able to bid to service either of the following 2 regions; ‘England and Wales’ and ‘Northern Ireland’. Suppliers can bid for 1 or both of the regions but must be able to service 100 % of the institutions who can access the agreement in either region. It is envisaged between 6-8 suppliers will be awarded to this lot.
Lot 2: Suppliers will be able to bid to service any 1, all or a combination of the regions as defined in the tender documents. Suppliers can bid to service as many of the regions as they wish but must be able to service 100 % of the institutions who can access the agreement within each region. It is envisaged between 6-12 suppliers will be awarded to this lot.
The tender evaluation process will score all tenders against the regions they wish to service. It is possible, depending on the level of interest and quality of tender submissions that award to supply 1 of the regions does not guarantee award to supply to any other.
For all lots, NEUPC shall not be bound to accept any Tender and reserves the right not to conclude a Framework Agreement for some or all of the Services for which Tenders are invited.
Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement will operate for 2 years duration. NEUPC reserves the right to invoke 2 1-year extension periods, subject to satisfactory framework performance. Extension of 1 lot does not guarantee extension to the other lot.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lift Consultancy Services

1)Short description

Lot 1 is intended to offer Institutions a range of lift consultancy services. It is envisaged between 6-8 suppliers will be awarded to this lot.
As a minimum suppliers will be expected to offer:
— Lift consultancy services including site surveys, design, specification, preparation of tender documents, technical and financial tender evaluation; project management (where required), progress meetings, progress inspections of site works, witness testing; checking project handover information for various new lift installations and modernisation of existing lifts;
— To act as Contract Administrator and CDM Principle Designer for any new lift installations and lift modernisations not implemented as part of larger construction projects;
— Optimise the maintenance schedule to ensure safe operation of lifts, whilst demonstrating value for money and other contract life cycle savings.
— Lift maintenance quality audits,
— Lifting equipment asset surveys and lifting equipment plant failure risk assessments in accordance with BS EN81-80;
— Advice on compliance with current legislation, regulations and European standards in relation to provision, operation and maintenance of various lifts (e.g. LOLER, Equality Act Lift Regulations );
— Advice on problematic lifts;
— Advice in relation to the Disability Discrimination Act 1995;
— Lift consultancy may be required to provide advice relating to procedures for releasing trapped passengers and specialist applications such as fire-fighting lifts and evacuation lifts;
— Lift energy audits and advice on possible energy efficiency measures applicable to lifts;
— Vertical transportation traffic flow surveys, Lift traffic analysis, and reports for BREEAM assessments;
— Lift consultancy to specify generic hardware and open protocol software where possible so as to allow competitive maintenance costs;
— Lift consultancy in the event of an accident or near miss involving a lift;
— Lift consultancy to include preparation of maintenance/service tender documents, review of completed tender documents and attendance at pre-start meeting;
— Lift consultancy to access lift shafts and machinery rooms in accordance with BS 7255:2012.

2)Common procurement vocabulary (CPV)

50750000, 42400000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lift Maintenance and Refurbishment of Goods and Passenger Lifts, Lifting Platforms, Stairlifts and Associated Installation Services

1)Short description

Lot 2 is intended to offer Institutions lift maintenance services including refurbishment and associated installation services across a range of goods and passenger lifts, lifting platforms and stair-lifts. It is envisaged between 6 -12 suppliers will be awarded to this lot.
As a minimum suppliers will be expected to offer:
— Service to encompass and ensure compliance with LOLER Regulations.
— Maintenance, service, alterations and inspection requirements for all passenger, goods, platform and stair lifts as required.
— Specification for quoted works for repairs, upgrades and new installation.
— Contractual ‘Service Availability’ of the Institution’s schedule of lifts, lift type and individual lift.
— Fault call out requirements including repair, parts, alterations and inspections for all passenger, goods, platform and stair lifts as required.
— Emergency release of trapped persons requirement and other emergency call outs for all passenger, goods, platform and stair lifts as required.
— Rectification of defects found by a third party consultant or insurance inspector.
— Autodialler installation and regular testing of Autodial alarms of lift cars.

2)Common procurement vocabulary (CPV)

50750000, 42400000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 9 000 000 and 18 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Guarantees of performance and financial stability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Included in tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Included in tender documentation.
Minimum level(s) of standards possibly required: Included in tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Included in tender documentation.
Minimum level(s) of standards possibly required:
Included in tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EFM2010 NE

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 236-427185 of 5.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.7.2016 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.7.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.7.2016 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.6.2016

 

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