NEPO Lift Maintenance Framework

NEPO Lift Maintenance Framework

NEPO Framework for the Provision of Lift, Escalator and Related Equipment Maintenance, Refurbishment and Repair.

United Kingdom-Sunderland: Lift-maintenance services

2016/S 067-117356

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sunderland City Council
Civic Centre Burdon Road
For the attention of: Brian Henderson
SR2 7DN Sunderland
Telephone: +44 1915612363

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Durham County Council

Gateshead Council

Hartlepool Borough Council

Newcastle City Council

North Tyneside Council

Northumberland County Council

Redcar & Cleveland Borough Council

Sunderland City Council

South Tyneside Homes

Your Homes Newcastle

Darlington Borough Council

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

NEPO Framework for the Provision of Lift, Escalator and Related Equipment Maintenance, Refurbishment and Repair.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 9 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of this Framework will cover the requirements of the North East Procurement Organisation for suitably qualified and experienced lift, escalator and related equipment companies to carry out the maintenance, refurbishment and repair of such equipment primarily across the North East Region.
The types of building in which the services may be carried out includes but is not limited to the following:
— Education including Primary and Secondary Schools, Universities and Colleges of Further Education and Training establishments. Leisure Recreation and Culture, Health, Library, Fire, Ambulance & Police, Day-care;
— Nursery care, Social care, Social Housing, Assisted Housing, Elderly Homes, Specialist facilities, Transport;
— Depots, Park and Ride, Bus Stations, Recycling facilities, Offices and other operational, industrial and commercial buildings.
The specific projects that may be procured under this Framework cannot be clearly defined at this stage.
However an indicative list of the authorities who have committed on a non-contractually binding basis to use the Framework is shown within this notice.
The tender will be conducted via the online NEPO portal.

You must register as a supplier on the NEPO ProContract system to participate at the following link —

Expression of Interest: suppliers will be required to express an interest in this opportunity on ProContract. Suppliers will then be granted access to the tender documentation. Guidance on how to express an interest is at the following link — Document Please note: registering on ProContract and expressing an interest does not mean that you have bid for the framework; this is only the beginning of the process. Once the above steps are complete you will be required to complete and submit the tender documentation.

If you have any questions with using the portal please contact the portal help desk on 0191 2613940.

II.1.6)Common procurement vocabulary (CPV)

50750000, 50740000, 45313000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lifts and Related Equipment

1)Short description

2)Common procurement vocabulary (CPV)

50750000, 50740000, 45313000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Escalators

1)Short description

2)Common procurement vocabulary (CPV)

50750000, 50740000, 45313000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract performance conditions may relate in particular to economic, innovation-related, environmental, social or employment related considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants technical capacity to deliver the contract shall be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015.
Minimum level(s) of standards possibly required:
Minimum levels of technical capacity are set out in full in the Business Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A8AD-2PGU3P, NEPO Contract Reference NEPO408

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 045-077688 of 5.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.5.2016 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

6.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Call-off contracts awarded under the Framework may be to deliver schemes funded by ERDF or other funding organisations. No such schemes have been identified at the time of publishing this contract notice.

VI.3)Additional information

The following contracting authorities have already committed on a non-contractually binding basis:
— Darlington Borough Council;
— Durham County Council;
— Gateshead Council;
— Hartlepool Borough Council;
— Newcastle City Council;
— North Tyneside Council;
— Northumberland County Council;
— Redcar & Cleveland Borough Council;
— Sunderland City Council;
— South Tyneside Homes;
— Your Homes Newcastle.

The agreement will be available for use by all NEPO Members. A list of member organisations is available at:

This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at:

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:


Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at:

The contracting authority does not bind itself to accept any tender and is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.
As part of the tender process the Council intends to hold a tender clarification briefing on 20.4.2015, arrive from 14:15 ready for a 14:30 start. The venue will be Committee Room 2., Sunderland City Council, Civic Centre, Burdon Road, Sunderland.

You should confirm your intention to attend this briefing direct to

Attendance at the briefing is not a mandatory part of the tender process but is recommended.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework agreement is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the framework agreement is entered into. Unsuccessful tenders shall be notified by the contracting authority as soon as possible after the decision is made as to the reasons why they were unsuccessful. Where the tenderer considers that the contracting authority has acted in breach of the Public Contracts Regulations 2015 (‘the Regulations’) and that, as a result, the tenderer has suffered, or risks suffering, loss or damage, the tenderer may bring proceedings against the contracting authority under the Regulations. Proceedings must be brought in the High Court and are subject to time limits: within 30 days of the date upon which the tenderer knew, or ought reasonably to have become aware, of the grounds for challenge.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Council of the City of Sunderland
Corporate Procurement Team, Glenda Malone, Civic Centre, Burdon Road
SR2 7DN Sunderland

VI.5)Date of dispatch of this notice:



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