NEPO Lift Maintenance Framework

Sunderland City Council
Civic Centre Burdon Road
For the attention of: Brian Henderson
SR2 7DN Sunderland
UNITED KINGDOM
Telephone: +44 1915612363
E-mail: brian.henderson@sunderland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: yes

Durham County Council
UNITED KINGDOM

Gateshead Council
UNITED KINGDOM

Hartlepool Borough Council
UNITED KINGDOM

Newcastle City Council
UNITED KINGDOM

North Tyneside Council
UNITED KINGDOM

Northumberland County Council
UNITED KINGDOM

Redcar & Cleveland Borough Council
UNITED KINGDOM

Sunderland City Council
UNITED KINGDOM

South Tyneside Homes
UNITED KINGDOM

Your Homes Newcastle
UNITED KINGDOM

Darlington Borough Council
UNITED KINGDOM

NEPO Framework for the Provision of Lift, Escalator and Related Equipment Maintenance, Refurbishment and Repair.

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

The notice involves the establishment of a framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 9 000 000 and 12 000 000 GBP

The scope of this Framework will cover the requirements of the North East Procurement Organisation for suitably qualified and experienced lift, escalator and related equipment companies to carry out the maintenance, refurbishment and repair of such equipment primarily across the North East Region.
The types of building in which the services may be carried out includes but is not limited to the following:
— Education including Primary and Secondary Schools, Universities and Colleges of Further Education and Training establishments. Leisure Recreation and Culture, Health, Library, Fire, Ambulance & Police, Day-care;
— Nursery care, Social care, Social Housing, Assisted Housing, Elderly Homes, Specialist facilities, Transport;
— Depots, Park and Ride, Bus Stations, Recycling facilities, Offices and other operational, industrial and commercial buildings.
The specific projects that may be procured under this Framework cannot be clearly defined at this stage.
However an indicative list of the authorities who have committed on a non-contractually binding basis to use the Framework is shown within this notice.
The tender will be conducted via the online NEPO portal.

You must register as a supplier on the NEPO ProContract system to participate at the following link —https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform

Expression of Interest: suppliers will be required to express an interest in this opportunity on ProContract. Suppliers will then be granted access to the tender documentation. Guidance on how to express an interest is at the following link —https://www.qtegov.com/systems/nepocms.nsf/vLiveDocs/8144FBFBA28C5E7C80257B0400322D73?Open Document Please note: registering on ProContract and expressing an interest does not mean that you have bid for the framework; this is only the beginning of the process. Once the above steps are complete you will be required to complete and submit the tender documentation.

If you have any questions with using the portal please contact the portal help desk on 0191 2613940.

50750000, 50740000, 45313000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

Duration in months: 48 (from the award of the contract)

50750000, 50740000, 45313000

50750000, 50740000, 45313000

The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract performance conditions may relate in particular to economic, innovation-related, environmental, social or employment related considerations.

Information and formalities necessary for evaluating if the requirements are met:
Applicants technical capacity to deliver the contract shall be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015.
Minimum level(s) of standards possibly required:
Minimum levels of technical capacity are set out in full in the Business Questionnaire.

Open

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

An electronic auction will be used: no

A8AD-2PGU3P, NEPO Contract Reference NEPO408

Prior information notice

Notice number in the OJEU: 2015/S 045-077688 of 5.3.2015

Time limit for receipt of requests for documents or for accessing documents: 5.5.2016 – 12:00

6.5.2016 – 12:00

English.

in days: 120 (from the date stated for receipt of tender)

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Call-off contracts awarded under the Framework may be to deliver schemes funded by ERDF or other funding organisations. No such schemes have been identified at the time of publishing this contract notice.

The following contracting authorities have already committed on a non-contractually binding basis:
— Darlington Borough Council;
— Durham County Council;
— Gateshead Council;
— Hartlepool Borough Council;
— Newcastle City Council;
— North Tyneside Council;
— Northumberland County Council;
— Redcar & Cleveland Borough Council;
— Sunderland City Council;
— South Tyneside Homes;
— Your Homes Newcastle.

The agreement will be available for use by all NEPO Members. A list of member organisations is available at: www.nepoportal.org

This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:

— http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

— http://www.education.gov.uk/edubase/home.xhtml

— http://www.schoolswebdirectory.co.uk/localauthorities.php

— http://www.ukschoolsdirectory.net

— https://www.gov.uk/find-school-in-england

— http://www.educationscotland.gov.uk/scottishschoolsonline/

— http://hwb.wales.gov.uk/

— apps.deni.gov.uk/appinstitutes/instmain.aspx

— https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

— http://unistats.direct.gov.uk/institutions/

— http://www.hefce.ac.uk/workprovide/unicoll/heis/

— http://www.hefce.ac.uk/workprovide/unicoll/fecs/

— http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

— http://www.wales.nhs.uk/nhswalesaboutus/structure

— http://www.scottishambulance.com/TheService/organised.aspx

— http://www.hscni.net/index.php?link=trusts

— http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

— http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

— https://www.gov.uk/government/organisations

— http://www.northernireland.gov.uk/gov.htm

— http://www.nidirect.gov.uk/local-councils-in-northern-ireland

— http://www.scotland.gov.uk/Publications/2012/02/2421/1

— https://www.dsdni.gov.uk/contact

— https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

— http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

— http://www.police.uk/forces.htm

— http://www.police-information.co.uk/index.html

— http://www.psni.police.uk/index.htm

— http://www.scottish.police.uk/

— http://www.mcga.gov.uk/c4mca/mcga07-home.htm

— http://www.fireservice.co.uk/information/ukfrs

— http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

— http://www.fire.org.uk/fire-brigades.html

— http://www.nifrs.org/areas-districts/

— http://www.firescotland.gov.uk/your-area.aspx

— http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

— http://www.oscr.org.uk/

— http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

— http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

— http://www.sell2wales.gov.uk/Search/search_Auth.aspx

— http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Organisations wishing to access NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/OJEU%20Framework%20Permissible%20Users

The contracting authority does not bind itself to accept any tender and is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.
As part of the tender process the Council intends to hold a tender clarification briefing on 20.4.2015, arrive from 14:15 ready for a 14:30 start. The venue will be Committee Room 2., Sunderland City Council, Civic Centre, Burdon Road, Sunderland.

You should confirm your intention to attend this briefing direct to brian.henderson@sunderland.gov.uk

Attendance at the briefing is not a mandatory part of the tender process but is recommended.

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework agreement is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the framework agreement is entered into. Unsuccessful tenders shall be notified by the contracting authority as soon as possible after the decision is made as to the reasons why they were unsuccessful. Where the tenderer considers that the contracting authority has acted in breach of the Public Contracts Regulations 2015 (‘the Regulations’) and that, as a result, the tenderer has suffered, or risks suffering, loss or damage, the tenderer may bring proceedings against the contracting authority under the Regulations. Proceedings must be brought in the High Court and are subject to time limits: within 30 days of the date upon which the tenderer knew, or ought reasonably to have become aware, of the grounds for challenge.

The Council of the City of Sunderland
Corporate Procurement Team, Glenda Malone, Civic Centre, Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM

1.4.2016